Municipality of Mississippi Mills

COMMITTEE OF THE WHOLE AGENDA

Tuesday, December 05, 2023

IMMEDIATELY FOLLOWING COUNCIL

Hybrid

3131 Old Perth Road.

---

A.

CALL TO ORDER (immediately following Council)

B.

DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

C.

APPROVAL OF AGENDA

• Recommended Motion:

  THAT the agenda be approved as presented.

D.

APPROVAL OF MINUTES

• Recommended Motion:

  THAT the minutes dated November 21, 2023 be approved.

E.

CONSENT REPORTS

• Recommended Motion:

  THAT the following consent reports and committee minutes be received.

E.1

Heritage Minutes October 18, 2023

F.

CONSULTANT PRESENTATIONS

G.

STAFF REPORTS

Development Services & Engineering

G.1

Request for a resolution for support from COMPASS Renewable Energy Consulting Inc.

• Recommended Motion:

  THAT Committee of the Whole recommend that Council pass a resolution in support for battery energy storage systems, with a condition that the proposed development be subject to all applicable Municipal and Provincial by-laws and standards as determined by the Municipality, including any applicable Public Meetings, Official Plan Amendment and Zoning By-law requirements.

G.2

Encroachment Agreement - 81 Union St N

• Recommended Motion:

  THAT Committee of the Whole recommend that Council approve the request for an encroachment agreement to rebuild the stairs and porch on the subject lands which are municipally known as 81 Union S. N., Almonte Ward, Municipality of Mississippi Mills, and authorize the Mayor and Clerk to sign the encroachment agreement.  

Roads and Public Works

G.3

Wastewater Treatment Plant – Replacement of Turbo Blowers

• Recommended Motion:

  THAT Committee of the Whole recommend that Council authorize the replacement of the turbo blowers at the Wastewater Treatment Plant (WWTP) by the Ontario Clean Water Agency (OCWA) in the amount of $527,313.00 plus HST;

  AND THAT the works be funded from Water & Wastewater Reserves;

  AND THAT staff continue to include $100,000.00 to reserves for the remaining budget years until 2026 as planned so that the reserves remain at the forecasted levels as per the Long Term Financial Plan.

G.4

Riverfront Estates Phase 5 – Final Acceptance

• Recommended Motion:

  THAT Committee of the Whole recommend that Council authorize final acceptance for the finalized portion of plan of subdivision 27M-88 Riverfront Estates Phase 5, to be known as Phase 5, in accordance with Section 15 of the subdivision agreement with Houchaimi Holdings inc.;

  AND THAT Committee of the Whole recommend that Council direct staff to prepare an assumption by-law for the roads and associated infrastructure works constructed with the development of the portion plan of subdivision 27M-88 to be known as Phase 5.

H.

NOTICE OF MOTION

H.1

Councillor Holmes - Upper Perth Rd

• Recommended Motion:

  WHEREAS road upkeep and maintenance is a municipal responsibility;
  AND WHEREAS potholes, cracks, and uneven surfaces can lead to accidents, posing a threat to individuals using the road;
  AND WHEREAS fixing these issues, we can create a safer environment for everyone, reducing the risk of accidents and injuries;
  AND WHEREAS the section of Upper Perth Road between Ramsay Concession 1 and Wolf Grove Road has been identified as needing repair; 
  THEREFORE, BE IT RESOLVED THAT if a year-end surplus is available in 2023, that $42,000 be utilized to pulverize the above segment of road and place 2" of Granular A with Calcium for maintenance purposes.

I.

QUARTERLY REPORTS

None

J.

INFORMATION ITEMS

J.1

Correspondence

The following items are correspondence received by the Municipality, no action is required as this is for information purposes only.

• UCDSB Trustees Elect New Chair and Vice-Chair for 2023-2024 
• PSFDH MRI Campaign

J.2

Mayor's Report

J.3

County Councillor's Report

a.

Call for Participants - Traffic Advisory Working Group

• Recommended Motion:

  THAT the Lanark County Traffic Advisory Working Group Terms of Reference be accepted as information;

  AND THAT the Committee of Whole recommend Council appoint ___________ as the municipal Council representative of the Lanark County Traffic Advisory Working Group. 

J.4

Mississippi Valley Conservation Authority Report

J.5

Lanark County Police Services Board

J.6

Library Board Report

J.7

Meeting Calendar

K.

OTHER/NEW BUSINESS

L.

ADJOURNMENT

• Recommended Motion:

  THAT the meeting be adjourned at X:XX p.m.