Municipality of Mississippi Mills

REVISED COMMITTEE OF THE WHOLE AGENDA

IMMEDIATELY FOLLOWING COUNCIL
Hybrid
3131 Old Perth Road.

A.
CALL TO ORDER (immediately following Council)

 

B.
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

 

C.
APPROVAL OF AGENDA

 
  • Recommended Motion:

    THAT the agenda be approved as presented.

D.
APPROVAL OF MINUTES

This item has attachments. 
1.Post-Meeting Minutes - COW_Jun06_2023 - English.pdf
  • Recommended Motion:

    THAT the minutes dated June 6, 2023 be approved.

E.
CONSENT REPORTS

 
  • Recommended Motion:

    THAT the following consent reports and committee minutes be received.

F.
STAFF REPORTS

 
Protective Services

F.1
Firehouse Subs Grant

This item has attachments. 
1.Firehouse Subs Grant.pdf
2.May 2023 CANADA Grant Recipient Press Release Template FINAL (004).pdf
3.Magnum Training Product Sheet.pdf
  • Recommended Motion:

    THAT the Committee of the Whole recommends that Council receive this report as information.

Community Services

F.2
Mississippi Mills 2023 Pride Funding

This item has attachments. 
1.Mississippi Mills 2023 Pride Funding.pdf
  • Recommended Motion:

    THAT Committee of the Whole approve Mississippi Mills Pride using their 2023 Municipal Grant ($3750) towards the cost of a permanent public installation.

Roads and Public Works

F.3
Pedestrian Crossover Downtown Core

This item has attachments. 
1.Pedestrian Crossovers Downtown Core.pdf
  • Recommended Motion:

    THAT Committee of the Whole recommends that Council direct staff to complete a fulsome review process as per Section 4.12 of Ontario Traffic Manual Book 12 to determine if one or both PXO crossings on Mill Street are candidates for removal;

    AND THAT     Committee of the Whole recommends that Council direct staff, upon completion of the review to provide a report to Council with options for both PXO crossings on Mill Street.

F.4
Assumption and Dedication of Paterson Street, Part 9, Plan 26R1346 as a Highway into the Municipal Road System

This item has attachments. 
1.Assumption and Dedication of Paterson Street, Part 9, Plan 26R1346 as a Highway into the Municipal Road System.pdf
  • Recommended Motion:

    THAT Committee of the Whole recommend Council Direct Staff to prepare a bylaw for the purposes of dedicating Part 9 of Plan 26R1346 as a Highway and incorporate it into the Municipal Road System.

F.5
Award of 2023 Surface Treatment Contract

This item has attachments. 
1.Award of 2023 Surface Treatment Program.pdf
  • Recommended Motion:

    THAT the Committee of the Whole recommends that Council Award the Contract for Tender No. 22-03, Option 2, Surface Treatment Program to Thomas Cavanagh Construction Limited, in the amount of $2,048,330.59 Plus HST.

    AND THAT the Committee of the Whole direct staff to use surplus funds to complete large asphalt patches on hardsurfaced roads throughout Mississippi Mills.

F.6
Purchase of an Engine Wheel Loader Boom Mower with Brusher Head

This item has attachments. 
1.Purchase of an Engine Wheel Loader Boom Mower.pdf
  • Recommended Motion:

    THAT Committee of Whole recommend that Council authorize proceeding with sole source procurement purchasing of an Engine Wheel Loader Boom Mower through Canoe Procurement Group of Canada for a price of $158.260.86 plus HST

Development & Engineering

F.7
Appointment of RSM as Deputy CBO

This item has attachments. 
1.Building Department Report - Appoinment of RSM as Deputy CBO.pdf
2.Bylaw 23-xxx Appointment of Deputy CBO.pdf
  • Recommended Motion:

    THAT Committee of the Whole recommends that Council appoint Devon Staley and Gerald Moore of RSM Building Consultants as Deputy Chief Building Officials for the Municipality until such time that an employee of the Municipality is appointed as a Deputy Chief Building Official.

Clerks & Administration

F.8
Procedural By-law

This item has attachments. 
1.Procedural By-law Draft 2.pdf
2.By-law 23-xxx Procedural By-law (Repeals 19-127).pdf
  • Recommended Motion:

    THAT Committee of the Whole recommends that Council adopt the Procedural By-law as presented and repeal By-law 19-127.

F.9
Community Engagement Framework

This item has attachments. 
1.Community Engagement Framework.pdf
  • Recommended Motion:

    THAT Committee of the Whole provide direction to staff on the proposed framework for the Community Engagement Strategy by July 10, 2023.   

F.10
Delegated Authority - Summer Recess

This item has attachments. 
1.Admin - Summer Recess Delegated Authority June 20 2023.pdf
  • Recommended Motion:

    THAT Committee of the Whole recommends that Council amend the Delegated Authority Bylaw to authorize staff to negotiate, award, and execute certain contracts between June 28th, 2023, and August 14th, 2023, to ensure planned work can be initiated in a timely manner. 

G.
NOTICE OF MOTION

 

H.
INFORMATION ITEMS

 

I.
OTHER/NEW BUSINESS

 

J.
PENDING LIST

This item has attachments. 
1.June 20 2023 Pending List.pdf

K.
ADJOURNMENT

 
  • Recommended Motion:

    THAT the meeting be adjourned at X:XX p.m.

No Item Selected