The Municipality of Mississippi Mills

Council Meeting

MINUTES

-
Hybrid
3131 Old Perth Road.
PRESENT:
  • Mayor Lowry
  • Deputy Mayor Minnille
  • Councillor Ferguson
  • Councillor Holmes
  • Councillor Lowe
  • Councillor Souter
  • Councillor Torrance
Staff Present
  • Ken Kelly, CAO
  • Jeanne Harfield, Clerk
  • Casey Munro, Deputy Clerk
  • Kathy Davis, Director of Corporate Services
  • Cyndy Woods, Human Resources Partner

A.
CALL TO ORDER

 

Mayor Lowry called the meeting to order at 4:30 p.m.

B.
CONSIDERATION OF A CLOSED SESSION

 
  • Resolution No177-24
    Moved byCouncillor Lowe
    Seconded byCouncillor Ferguson

    THAT Council enters into an in-camera session at 4:30 pm as per

    • a position, plan, procedure, criteria, or instruction to be applied to any negotiations carried on, by, or on behalf of the municipality or local board. Municipal Act s. 239 (2)(k) 
    • personal matters about an identifiable individual, including municipal or local board employees; Municipal Act s. 239 (2)(b) 
    • a proposed or pending acquisition or disposition of land by the municipality or local board; Municipal Act s. 239 (2)(c) 
    CARRIED

B.1
Ottawa River Power Corp - Proposed Changes to Shareholder Agreement

 

B.2
Market Salary and Compensation Implementation

 

B.3
Land Negotiations

 

B.4
HR Matter

 

C.
RISE AND REPORT

 

C.1
Ottawa River Power Corp - Proposed Changes to Shareholder Agreement

 
  • Resolution No178-24
    Moved byCouncillor Souter
    Seconded byCouncillor Ferguson

    THAT Council appoint Kathy Davis as the shareholder representative to the Ottawa River Power Corporation;

    AND THAT Council directs them to approve/oppose the suggested amendments to the Shareholder agreement. 

    CARRIED
  • Resolution No179-24
    Moved byCouncillor Torrance
    Seconded byCouncillor Lowe

    THAT Council appoints Kathy Davis as the shareholder representative to Ottawa River Energy Solutions.

    CARRIED

C.2
Market Salary and Compensation Implementation

 
  • Resolution No180-24
    Moved byCouncillor Holmes
    Seconded byCouncillor Souter

    THAT Council approve the utilization of reserves, in the amount of $94,254 to fund the approved benefit enhancements and the additional 1% in approved salary increases for all union and non-union positions.

    CARRIED
  • Resolution No181-24
    Moved byCouncillor Torrance
    Seconded byCouncillor Ferguson

    THAT Council approve the 2024 proposed non-union pay scale for those positions affected by the job evaluation process effective as July 1, 2024.

    CARRIED
  • Resolution No182-24
    Moved byCouncillor Torrance
    Seconded byCouncillor Lowe

    THAT Council direct staff to review the living wage, impacts on existing positions, and the appropriate starting pay rate of the payscale (recruitment policy HR-19 s.12.01)

    CARRIED
  • Resolution No183-24
    Moved byCouncillor Holmes
    Seconded byCouncillor Torrance

    THAT Council approve the 2024 proposed non-union pay scale for those positions affected by the market salary survey including a one-time lump sum payment of $2,000 for Building Inspectors as identified in pay band 401-450.

    AND THAT Council direct Staff to propose a per certification compensation or lump sum compensation structure for the Building Inspectors as part of the 2025 Budget and going forward.

    CARRIED
  • Resolution No184-24
    Moved byDeputy Mayor Minnille
    Seconded byCouncillor Holmes

    THAT Council approve the utilization of reserves, in the amount of $74,680 to fund the approved job evaluation pay adjustments and market salary adjustments effective July 1, 2024.

    CARRIED
  • Resolution No185-24
    Moved byCouncillor Holmes
    Seconded byCouncillor Lowe

    THAT Council approve the proposed change in practice to consider hourly rates of pay as the basis for its compensation comparison for newly created and existing positions when a vacancy occurs in the appropriate Employee Benefits By-law.

    CARRIED

C.3
Land Negotiations

 

Direction was provided to staff in camera

C.4
HR Matter

 

Information was provided in camera.

D.
O CANADA

 

Council stood for the playing of O Canada.

E.
MOMENT OF SILENT MEDITATION

 

Council observed a moment of silent meditation.

F.
ATTENDANCE

 

The Clerk announced attendance.

G.
APPROVAL OF AGENDA

 
  • Resolution No186-24
    Moved byCouncillor Ferguson
    Seconded byCouncillor Souter

    THAT the agenda be approved as presented.

    CARRIED

H.
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

 

None were declared

I.
APPROVAL OF MINUTES

This item has attachments. 
1.Post-Meeting Minutes - CM_Jun04_2024 - English.pdf
  • Resolution No187-24
    Moved byCouncillor Ferguson
    Seconded byCouncillor Holmes

    THAT the Council minutes dated June 4, 2024, be approved as presented.

    CARRIED

J.
DELEGATIONS, DEPUTATIONS, AND PRESENTATIONS

 

None

K.
PUBLIC MEETINGS

 

None

L.
COMMITTEE OF THE WHOLE REPORT

This item has attachments. 
1.Committee of the Whole Report - June 4 2024.pdf
  • Resolution No188-24
    Moved byCouncillor Lowe
    Seconded byCouncillor Ferguson

    THAT Council approve the Committee of the Whole motions from the June 4, 2024 meeting.

    CARRIED

L.1
Asset Management Plan (Non-Core Assets)

 
  • Resolution No189-24
    Moved byCouncillor Lowe
    Seconded byCouncillor Ferguson

    THAT Council approve the Asset Management Plan for Non-Core Assets, to comply with O. Reg 588/17 requirements with a due date of July 1, 2024.

    CARRIED

L.2
Debt Policy Review

 
  • Resolution No190-24
    Moved byCouncillor Lowe
    Seconded byCouncillor Ferguson

    THAT Council approve the proposed amendments to the Debt Policy FIN-02.

    CARRIED

L.3
Amendment to ByLaw 13-18, Delegated Authority Bylaw

 
  • Resolution No191-24
    Moved byCouncillor Lowe
    Seconded byCouncillor Ferguson

    THAT Council amend By-Law 13-18, the Delegated Authority by-law, to grant authority to the Director of Public Works to temporarily authorize the installation of Stop Signs and provide temporary conversion of the allowable direction of traffic flow on Municipal Roads.

    CARRIED

L.4
Award of Tender 24-05, Snow Plow Replacement

 
  • Resolution No192-24
    Moved byCouncillor Lowe
    Seconded byCouncillor Ferguson

    THAT Council authorize the deviation from the procurement policy and award the Tender to Freightliner North Bay in the amount of $382,270.00 plus HST;

    AND THAT Council approve the additional funds of $29,000.00 for the truck be added to the originally approved amount of $365,000.00 for bank financing.

    CARRIED

M.
COUNCIL REPORT

 

M.1
Municipal Resolution - Request for Support

 
  • Resolution No193-24
    Moved byCouncillor Holmes
    Seconded byDeputy Mayor Minnille

    THAT the following municipal resolutions be received as information: 

    AND THAT item M.1.d  Township of Brudenell, Lyndoch and Raglan re: Household Food Insecurity be pulled and referred to Dr. Linna Li, Chief Medical Officer of Health for the Leeds, Grenville and Lanark District Health Unit to request a comment. 

    CARRIED

M.2
Proclamations

 

None

M.3
Time Sensitive Items

 

None

M.4
Notice of Reconsideration

 

None

N.
BY-LAWS

 
  • Resolution No194-24
    Moved byCouncillor Souter
    Seconded byDeputy Mayor Minnille

    THAT By-laws 24-037 to 24-038 be taken as read, passed, signed, and sealed in Open Council.

    CARRIED

N.1
Bylaw 24-037 Delegate Authority Amendment - Temporary Stop Signs and Traffic Direction(Amends 13-18)

This item has attachments. 
1.Bylaw 24-037 Delegate Authority Amendment - Temporary Stop Signs and Traffic Direction(Amends 13-18).pdf
  • Resolution No195-24
    Moved byCouncillor Souter
    Seconded byDeputy Mayor Minnille

    THAT By-law 24-037 being a by-law to amend Delegate of Authority By-law 13-18, as amended be read, passed, signed and sealed.

    CARRIED

N.2
Bylaw 24-038 Employment Bylaw Schedule A - Employee Benefits Policy (Amends 23-034)

This item has attachments. 
1.Bylaw 24-038 Employment Bylaw Schedule A - Employee Benefits Policy (Amends 23-034)(1).pdf
  • Resolution No196-24
    Moved byCouncillor Souter
    Seconded byDeputy Mayor Minnille

    THAT By-law 24-038 being a by-law to amend By-law No. 23-034 to set salary ranges, benefits, and working conditions for all employees be read, passed, signed and sealed.

    CARRIED

O.
ANNOUNCEMENTS AND INVITATIONS

 

Mayor Lowry announced the winners of the photo contest:1st Ryan Donovan, who captured Almonte and the Mississippi River at night, 2nd Talya Friesen received second place for her photograph of a Bald Eagle at Clayton Lake and 3rd prize went to Chris Knowles for a snapshot of clouds over a Ramsay Ward field. All winners received a gift certificate to a local business of their choice.

Members of Council highlighted upcoming events:

  • 5 Wednesday's in July in Augusta Street Park
  • June 29th - new bicycle route between Mississippi Mills and Ottawa opening
  • June 23rd -  Strawberry Social at the North Lanark Regional museum 

O.1
June 21st National Indigenous Peoples Day

 

Two events taking place:

  • June 20th - Summer Solstice Celebration at John Levi Community Centre
  • June 21st - Indigenous Day Solstice Pancake Breakfast Fundraiser at St. Paul Parish lower hall

P.
CONFIRMATORY BY-LAW

 
  • Resolution No197-24
    Moved byCouncillor Ferguson
    Seconded byCouncillor Lowe

    THAT By-law 24-039 being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Mississippi Mills at its regular meeting held on the 18th day of June 2024, be read, passed, signed and sealed in Open Council this 18th day of June 2024.

    CARRIED

Q.
ADJOURNMENT

 
  • Resolution No198-24
    Moved byCouncillor Ferguson
    Seconded byCouncillor Souter

    THAT the meeting be adjourned at 6:43 p.m.

    CARRIED
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