The Corporation of the Municipality of Mississippi Mills

Special Committee of the Whole Meeting

Minutes

-
Hybrid
3131 Old Perth Road.
Committee Present:
  • Mayor Lowry
  • Deputy Mayor Minnille
  • Councillor Ferguson
  • Councillor Holmes
  • Councillor Lowe
  • Councillor Souter
  • Councillor Torrance
Staff Present:
  • Ken Kelly, CAO
  • Jeanne Harfield, Clerk
  • Melanie Knight, Senior Planner
  • Cory Smith, Director of Public Works
  • Andrew Hodge, Deputy Treasurer

Deputy Mayor Minnille called the meeting to order at 9:00 a.m.

Mayor Lowry joined the meeting at 8:58 AM.
Deputy Mayor Minnille joined the meeting at 8:58 AM.
Councillor Ferguson joined the meeting at 8:58 AM.
Councillor Holmes joined the meeting at 8:58 AM.
Councillor Lowe joined the meeting at 8:58 AM.
Councillor Souter joined the meeting at 8:58 AM.
Councillor Torrance joined the meeting at 8:58 AM.
Ken Kelly, CAO joined the meeting at 8:58 AM.
Jeanne Harfield, Clerk joined the meeting at 8:58 AM.
Melanie Knight, Senior Planner joined the meeting at 8:58 AM.
Cory Smith, Director of Public Works joined the meeting at 8:58 AM.
Andrew Hodge, Deputy Treasurer joined the meeting at 8:58 AM.
  • Resolution NoCW001-23
    Moved byCouncillor Ferguson
    Seconded byCouncillor Holmes

    THAT the agenda be approved as presented.

    CARRIED

Cory Smith, Director of Roads and Public Works, presented the highlights of the draft Roads and Public Works budget. Highlights include: staffing, department responsibilities, 2022 accomplishments, capital projects proposed for 2023, other plans for 2023, and staffing. Members then posed questions to the Director of Roads and Public Works including: proposed capital projects, road conditions, requesting performance and response time data, staffing cost increase, asset management, recycling contract and waste levy, active transportation, road maintenance projects, traffic calming, reduction in capital works projects from previous years and infrastructure deficits, work in progress spreadsheet and why it is still a work in progress, cold patching and coordination with Lanark County.

FOLLOW-UP: Total amount allocated for active transportation (overall), share active transportation master plan

Committee of the Whole recessed at 10:40 am and returned at 10:54 am

Cory Smith, Director of Roads and Public Works provided an overview of the water and sewer draft 2023 capital budget. Highlights include: budget highlights, pre-budget approval, OCWA contract, user fees, draft operating budget, septage budget, and staffing. Members then posed questions to the Director, highlights include: looping, project costs, studies, master plans, service charge, and the OCWA contract.

Chief Mike Williams, Director of Protective Services provided an overview of the protection, by-law, fire and police draft 2023 budget. Highlights include: by-law services overview, MLES contract, overview of 2022 operations, draft budget highlights, staffing and operating budget, and the OPP police service contract.

Members then posed questions including: parking ticket fees, animal control, wild animals, property standard complaints, OPP contract, complaints and OPP calls, quarterly stats, Lanark County police service board, and re-instating the Mississippi Mills police service board, speed cameras, and OPP service provided in Mississippi Mills.

Committee of the Whole recessed at 12:10 pm and resumed at 1:09pm

Chief Mike Williams, Director of Protective Services, resumed his presentation with an overview of the draft 2023 Fire department budget. Highlights include: department overview, 2022 accomplishments, budget overview, staffing, and completed training. Members then posed questions including: remuneration for volunteer firefighters, regional training centre, mutual aid, and tire replacements.

David Shen, Director of Development Services and Engineering and Melanie Knight, Senior Planner provided an overview of the development services budget (building and planning). Highlights include: department overview (planning, building and engineering), 2022 accomplishments, staff, and number of building permits, and plans for 2023. Members then posed questions including: number of inspections, severances, integrated growth management plans, the development umbrella project, consultant fees, staffing levels (admin support), and long term staffing strategy.

FOLLOW UP ACTION - staffing plan for Development Services.

Library Budget not presented, to be presented to the Committee on Thursday, January 12, 2023

  • Resolution NoCW002-23
    Moved byMayor Lowry
    Seconded byCouncillor Ferguson

    THAT the meeting be adjourned at 2:19 p.m.

    CARRIED