Municipality of Mississippi Mills

COMMITTEE OF THE WHOLE AGENDA

IMMEDIATELY FOLLOWING COUNCIL
Hybrid
3131 Old Perth Road.

A.
CALL TO ORDER (immediately following Council)

 

B.
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

 

C.
APPROVAL OF AGENDA

 
  • Recommended Motion:

    THAT the agenda be approved as presented.

D.
APPROVAL OF MINUTES

This item has attachments. 
1.14. Aug 9 COW Minutes.pdf
  • Recommended Motion:

    THAT the minutes dated August 9, 2022 be approved.

E.
CONSENT REPORTS

 
  • Recommended Motion:

    THAT the following consent reports and committee minutes be received.

F.
STAFF REPORTS

 
Roads and Public Works

F.1
Stop Sign By-Law – Riverfront Estates and Mill Run

This item has attachments. 
1.Stop Sign By-Law - Riverfront Estates and Mill Run.pdf
2.Bylaw 22-XXX STOP signs for Riverfront Estates August 2022.pdf
  • Recommended Motion:

    THAT Committee of the Whole receive the Installing Stop Signs in Riverfront Estates and Mill Run report, as prepared by the Acting Director of Roads & Public Works, dated August 23, 2022;

    AND THAT Committee of the Whole recommend Council direct staff to install the stop signs as outlined in the attached bylaws.

F.2
Award of Engineering Services Union St. North

This item has attachments. 
1.Award of Union St. North Engineering and Detailed Design.pdf
  • Recommended Motion:

    THAT Committee of the Whole recommend that Council direct staff to award the contract for the Engineering, Detailed Design and Tender Preparation to Parsons Inc. in the amount of $194,551.22 plus HST 

Building and Planning

F.3
Zoning By-law Amendment - Z-08-22 Concession 5, Part Lot 10; Parts 7, 8, 10 and 11 on Plan 27R-5214, Ramsay Ward, Municipality of Mississippi Mills Municipally known as 1267-1281 Rae Road

This item has attachments. 
1.Z-08-22 (Sheets) Staff Report.pdf
2.ATTACHMENT A - Z-08-22 (Sheets) - By-law.pdf
  • Recommended Motion:

    THAT the Committee of the Whole recommend that Council approve the Zoning By-law Amendment to amend the zoning of the subject lands which are municipally known as part of 1267-1281 Rae Road from “Rural” Zone (RU) to “Rural Special Exception 41” Zone (RU-41) in order to implement a 30-metre setback from lands which are being utilized as part of an active agricultural operation as required by the Community Official Plan Rural-Agriculture Overlay policies, as detailed in Attachment A.

F.4
Zoning By-law Amendment - Z-09-22 Concession 4, Part Lot 1 Ramsay Ward, Municipality of Mississippi Mills Municipally known as 125 Montgomery Park Road

This item has attachments. 
1.Z-09-22 (Leroux) Staff Report.pdf
2.ATTACHMENT A - Z-09-22 - MVCA Comment Letter.pdf
3.ATTACHMENT B - Z-09-22 (Leroux) - By-law.pdf
  • Recommended Motion:

    THAT Committee of the Whole recommend that Council approve the Zoning By-law Amendment to amend the zoning of the subject lands which are municipally known as 125 Montgomery Park Road from “Environmental Hazard, Special Exception ‘a’” Zone (EH-a) to “Environmental Hazard, Special Exception 4” Zone (EH-4) in order to permit a single-storey addition to an existing dwelling with a reduced front yard setback of 6.9 metres, as detailed in Attachment B.

F.5
Zoning By-law Amendment - Z-10-22 Concession 4, Part Lot 1 Ramsay Ward, Municipality of Mississippi Mills Municipally known as 121 Montgomery Park Road

This item has attachments. 
1.Z-10-22 (Sulpher) Staff Report.pdf
2.ATTACHMENT B - Z-10-22 (Sulpher) - By-law.pdf
  • Recommended Motion:

    THAT Committee of the Whole recommend that Council approve the Zoning By-law Amendment to amend the zoning of the subject lands which are municipally known as 121 Montgomery Park Road from “Environmental Hazard, Special Exception ‘a’” Zone (EH-a) to “Environmental Hazard, Special Exception 5” Zone (EH-5) in order to permit the removal of the existing dwelling and the rebuilding of a detached dwelling with modifications to the applicable performance standards, as detailed in Attachment B.

Finance and Administration

F.6
Amendment to Flag Policy

This item has attachments. 
1.Death Protocol, Flag Policy and Community Flagpole.pdf
2.Flag Policy - Amended.pdf
3.RESPONSE PROTOCOLS FOR DEATH ANNOUNCEMENTS .pdf
4.Community Flag raising application.pdf
  • Recommended Motion:

    THAT Committee of the Whole recommend that Council approve identifying the flagpole in front of the John Levi Community Centre as the Municipality’s Community Flagpole;

    AND THAT     Committee of the Whole recommend that Council adopt the Response Protocol for Death Announcements;

    AND THAT     Committee of the Whole recommend that Council approve the proposed amendments to the Flag Policy to incorporate a section regarding the Community Flagpole and amendments to be consistent with the Response Protocol for Death Announcements.

F.7
Development Charge Interest Policy

This item has attachments. 
1.Development Charges Interest Policy.pdf
2.Development-Charge-Interest-Policy.pdf
  • Recommended Motion:

    THAT Committee of the Whole recommend that the report entitled “Development Charge Interest Policy” be received; 

    AND THAT Committee of the Whole recommend that the “Development Charge Interest Policy” be adopted by Council; 

    AND THAT Committee of the Whole recommend that Council authorize staff to do all things necessary to give effect to this resolution.

F.8
Create Director of Public Works Position

This item has attachments. 
1.CAO Creat Dir PW Aug 23 2022.pdf
2.CAO SDR Response Report Oct 20 2020 FINAL.pdf
3.CAO Report - Attach 3 - MM Org Chart Draft Oct 14 2020.pdf
  • Recommended Motion:

    Motion #1:

    THAT Committee of the Whole recommend to Council that it create the position of Director of Public Works based on the attached job description with funding for the remainder of 2022 from vacant positions across the organization (Option 1 in the report). 

  • Recommended Motion:

    Motion #2

    THAT Committee of the Whole recommend to Council to approve the creation of a third building inspection position to be filled until such time as an internal competition can be completed amongst the building inspectors for the successful candidate to be promoted to the position of Deputy Chief Building Official at which time third building inspector position will be vacated.

G.
NOTICE OF MOTION

 

G.1
Councillor Holmes - Speed Limits in Construction Areas

 
  • Recommended Motion:

    WHEREAS The municipality has been in receipt of correspondence from residents of White Tail Ridge identifying concerns of speeding traffic on roads affected by construction;

    AND WHEREAS Subsections (2) and (3) of Section 128 of the Highway Traffic Act permits the Council of a municipality to prescribe the rate of speed for motor vehicles driven on a highway or portion of a highway under its jurisdiction, different from the rate set out in Subsection (1) of Section 128 of the Highway Traffic Act, R.S.O. 1990, Chapter H.8, as amended;

    AND WHEREAS other areas of Mississippi Mills may also experience speeding concerns on roads affected by construction;

    THEREFORE BE IT RESOLVED THAT the speed limit on roads in White Tail Ridge be temporarily reduced to 30km/hr;

    AND BE IT FURTHER RESOLVED THAT the Council of the Municipality of Mississippi Mills amend the Delegation of Authority By-law to delegate authority to the Director of Roads and Public Works to temporarily reduce the speed limit by a maximum of 20k/hr on roads affected by construction;

    AND THAT staff be directed to notify the public of any temporary reduction in speed limits.

G.2
Mayor Lowry - Affordable Residential Units (ARUs)

 
  • Recommended Motion:

    WHEREAS the national housing crisis is having a significant impact in Mississippi Mills;

    AND WHEREAS diverse housing stock is a key factor in the provision of affordable housing;

    AND WHEREAS Official Plan Amendment 22 brought 64 hectares of new development lands within the settlement area of the ward of Almonte;

    AND WHEREAS, given the population projections provided by Lanark County to Mississippi Mills, additional growth is expected through to 2038 and beyond; 

    AND WHEREAS provincial legislation and now our local zoning bylaw allows for Additional Residential Units (ARU);

    AND WHEREAS building Additional Residential Units can make homeownership more viable while also increasing local attainable rental stock; 

    THEREFORE BE IT RESOLVED THAT Council direct staff to undertake a municipally-initiated Official Plan Amendment to the Community Official Plan to formalize the requirement that a certain percentage of new residential construction includes Additional Residential Units for those lands that were subject to Official Plan Amendment 22;

    AND BE IT FURTHER RESOLVED THAT staff report back to Council with a project timeline for the Official Plan Amendment at the September 23 Council meeting.

H.
INFORMATION ITEMS

 

H.1
Mayor's Report

 

H.2
County Councillor's Report

 

H.3
Mississippi Valley Conservation Authority Report

 

H.4
Library Board Report

 

H.5
Information List #14-22

 
  • Recommended Motion:

    THAT the information list #14-22 be received for information.

H.6
Meeting Calendar

This item has attachments. 
1.8 August 2022.pdf
2.9 September 2022.pdf

August and September 2022

I.
OTHER/NEW BUSINESS

 

J.
PENDING LIST

 

K.
ADJOURNMENT

 
  • Recommended Motion:

    THAT the meeting be adjourned at X:XX p.m.

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