The Municipality of Mississippi Mills

Committee of the Whole Meeting

MINUTES

IMMEDIATELY FOLLOWING COUNCIL
Hybrid
3131 Old Perth Road.
Committee Present:
  • Mayor Lowry
  • Deputy Mayor Minnille
  • Councillor Dalgity
  • Councillor Maydan
  • Councillor Holmes
  • Councillor Guerard
  • Councillor Ferguson
Staff Present:
  • Ken Kelly, CAO
  • Casey Munro, Deputy Clerk
  • Jeanne Harfield, Clerk
  • Tiffany MacLaren, Community Economic & Cultural Coordinator
  • Melanie Knight, Senior Planner
  • Cory Smith, A/Director of Public Works
  • Calvin Murphy, Recreation Manager

A.
CALL TO ORDER (immediately following Council)

 

Councillor Maydan called the meeting to order at 6:44 p.m.

B.
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

 

C.
APPROVAL OF AGENDA

 
  • Resolution NoCW221-22
    Moved byCouncillor Ferguson
    Seconded byDeputy Mayor Minnille

    THAT the agenda be approved as presented.

    CARRIED

D.
APPROVAL OF MINUTES

This item has attachments. 
1.14. Aug 9 COW Minutes.pdf
  • Resolution NoCW222-22
    Moved byCouncillor Holmes
    Seconded byCouncillor Dalgity

    THAT the minutes dated August 9, 2022 be approved.

    CARRIED

E.
CONSENT REPORTS

 
  • Resolution NoCW223-22
    Moved byCouncillor Holmes
    Seconded byCouncillor Dalgity

    THAT the following consent reports and committee minutes be received:

    • Accessibility Advisory Committee - May 18, 2022
    CARRIED

F.
STAFF REPORTS

 
Roads and Public Works

F.1
Stop Sign By-Law – Riverfront Estates and Mill Run

This item has attachments. 
1.Stop Sign By-Law - Riverfront Estates and Mill Run.pdf
2.Bylaw 22-XXX STOP signs for Riverfront Estates August 2022.pdf
  • Resolution No224-22
    Moved byDeputy Mayor Minnille
    Seconded byCouncillor Dalgity

    THAT Committee of the Whole receive the Installing Stop Signs in Riverfront Estates and Mill Run report, as prepared by the Acting Director of Roads & Public Works, dated August 23, 2022;

    AND THAT Committee of the Whole recommend Council direct staff to install the stop signs as outlined in the attached bylaws.

    CARRIED

F.2
Award of Engineering Services Union St. North

This item has attachments. 
1.Award of Union St. North Engineering and Detailed Design.pdf
  • Resolution No225-22
    Moved byCouncillor Ferguson
    Seconded byCouncillor Holmes

    THAT Committee of the Whole recommend that Council direct staff to award the contract for the Engineering, Detailed Design and Tender Preparation to Parsons Inc. in the amount of $194,551.22 plus HST 

    CARRIED
Building and Planning

F.3
Zoning By-law Amendment - Z-08-22 Concession 5, Part Lot 10; Parts 7, 8, 10 and 11 on Plan 27R-5214, Ramsay Ward, Municipality of Mississippi Mills Municipally known as 1267-1281 Rae Road

This item has attachments. 
1.Z-08-22 (Sheets) Staff Report.pdf
2.ATTACHMENT A - Z-08-22 (Sheets) - By-law.pdf
  • Resolution No226-22
    Moved byCouncillor Dalgity
    Seconded byCouncillor Holmes

    THAT the Committee of the Whole recommend that Council approve the Zoning By-law Amendment to amend the zoning of the subject lands which are municipally known as part of 1267-1281 Rae Road from “Rural” Zone (RU) to “Rural Special Exception 41” Zone (RU-41) in order to implement a 30-metre setback from lands which are being utilized as part of an active agricultural operation as required by the Community Official Plan Rural-Agriculture Overlay policies, as detailed in Attachment A.

    CARRIED

F.4
Zoning By-law Amendment - Z-09-22 Concession 4, Part Lot 1 Ramsay Ward, Municipality of Mississippi Mills Municipally known as 125 Montgomery Park Road

This item has attachments. 
1.Z-09-22 (Leroux) Staff Report.pdf
2.ATTACHMENT A - Z-09-22 - MVCA Comment Letter.pdf
3.ATTACHMENT B - Z-09-22 (Leroux) - By-law.pdf
  • Resolution No227-22
    Moved byCouncillor Holmes
    Seconded byCouncillor Dalgity

    THAT Committee of the Whole recommend that Council approve the Zoning By-law Amendment to amend the zoning of the subject lands which are municipally known as 125 Montgomery Park Road from “Environmental Hazard, Special Exception ‘a’” Zone (EH-a) to “Environmental Hazard, Special Exception 4” Zone (EH-4) in order to permit a single-storey addition to an existing dwelling with a reduced front yard setback of 6.9 metres, as detailed in Attachment B.

    CARRIED

    STAFF DIRECTION - staff to bring forward report on the condition of Montgomery Park Road

    Cynthia Guerard left the meeting at 7:08 pm


F.5
Zoning By-law Amendment - Z-10-22 Concession 4, Part Lot 1 Ramsay Ward, Municipality of Mississippi Mills Municipally known as 121 Montgomery Park Road

This item has attachments. 
1.Z-10-22 (Sulpher) Staff Report.pdf
2.ATTACHMENT B - Z-10-22 (Sulpher) - By-law.pdf
3.ATTACHMENT A - Z-10-22 (Sulpher) - MVCA Comment Letter V1.pdf
  • Resolution No228-22
    Moved byDeputy Mayor Minnille
    Seconded byCouncillor Ferguson

    THAT Committee of the Whole recommend that Council approve the Zoning By-law Amendment to amend the zoning of the subject lands which are municipally known as 121 Montgomery Park Road from “Environmental Hazard, Special Exception ‘a’” Zone (EH-a) to “Environmental Hazard, Special Exception 5” Zone (EH-5) in order to permit the removal of the existing dwelling and the rebuilding of a detached dwelling with modifications to the applicable performance standards, as detailed in Attachment B.

    CARRIED
Finance and Administration

F.6
Amendment to Flag Policy

This item has attachments. 
1.Death Protocol, Flag Policy and Community Flagpole.pdf
2.Flag Policy - Amended.pdf
3.RESPONSE PROTOCOLS FOR DEATH ANNOUNCEMENTS .pdf
4.Community Flag raising application.pdf
  • Moved byCouncillor Holmes
    Seconded byCouncillor Dalgity

    THAT Committee of the Whole recommend that Council approve identifying the flagpole in front of the John Levi Community Centre as the Municipality’s Community Flagpole;

    AND THAT     Committee of the Whole recommend that Council adopt the Response Protocol for Death Announcements;

    AND THAT     Committee of the Whole recommend that Council approve the proposed amendments to the Flag Policy to incorporate a section regarding the Community Flagpole and amendments to be consistent with the Response Protocol for Death Announcements.

    MOTION REFERRED

  • Resolution No229-22
    Moved byMayor Lowry
    Seconded byCouncillor Holmes

    THAT the report be referred back to staff.

    CARRIED

F.7
Development Charge Interest Policy

This item has attachments. 
1.Development Charges Interest Policy.pdf
2.Development-Charge-Interest-Policy.pdf
  • Resolution No230-22
    Moved byMayor Lowry
    Seconded byDeputy Mayor Minnille

    THAT Committee of the Whole recommend that the report entitled “Development Charge Interest Policy” be received; 

    AND THAT Committee of the Whole recommend that the “Development Charge Interest Policy” be adopted by Council; 

    AND THAT Committee of the Whole recommend that Council authorize staff to do all things necessary to give effect to this resolution.

    CARRIED

F.8
Create Director of Public Works Position

This item has attachments. 
1.CAO Creat Dir PW Aug 23 2022.pdf
2.CAO SDR Response Report Oct 20 2020 FINAL.pdf
3.CAO Report - Attach 3 - MM Org Chart Draft Oct 14 2020.pdf
  • Resolution No231-22
    Moved byMayor Lowry
    Seconded byCouncillor Holmes

    Motion #1:

    THAT Committee of the Whole recommend to Council that it create the position of Director of Public Works based on the attached job description with funding for the remainder of 2022 from vacant positions across the organization (Option 1 in the report). 

    CARRIED
  • Resolution No232-22
    Moved byMayor Lowry
    Seconded byCouncillor Dalgity

    Motion #2

    THAT Committee of the Whole recommend to Council to approve the creation of a third building inspection position to be filled until such time as an internal competition can be completed amongst the building inspectors for the successful candidate to be promoted to the position of Deputy Chief Building Official at which time third building inspector position will be vacated.

    CARRIED

G.
NOTICE OF MOTION

 

G.1
Councillor Holmes - Speed Limits in Construction Areas

 
  • Resolution No233-22
    Moved byCouncillor Holmes
    Seconded byMayor Lowry

    WHEREAS The municipality has been in receipt of correspondence from residents of White Tail Ridge identifying concerns of speeding traffic on roads affected by construction;

    AND WHEREAS Subsections (2) and (3) of Section 128 of the Highway Traffic Act permits the Council of a municipality to prescribe the rate of speed for motor vehicles driven on a highway or portion of a highway under its jurisdiction, different from the rate set out in Subsection (1) of Section 128 of the Highway Traffic Act, R.S.O. 1990, Chapter H.8, as amended;

    AND WHEREAS other areas of Mississippi Mills may also experience speeding concerns on roads affected by construction;

    THEREFORE BE IT RESOLVED THAT the speed limit on roads in White Tail Ridge be temporarily reduced to 30km/hr;

    AND BE IT FURTHER RESOLVED THAT the Council of the Municipality of Mississippi Mills amend the Delegation of Authority By-law to delegate authority to the Director of Roads and Public Works to temporarily reduce the speed limit by a maximum of 20k/hr on roads affected by construction;

    AND THAT staff be directed to notify the public of any temporary reduction in speed limits.

    CARRIED

G.2
Mayor Lowry - Affordable Residential Units (ARUs)

 
  • Resolution No234-22
    Moved byMayor Lowry
    Seconded byCouncillor Holmes

    WHEREAS the national housing crisis is having a significant impact in Mississippi Mills;

    AND WHEREAS diverse housing stock is a key factor in the provision of affordable housing;

    AND WHEREAS Official Plan Amendment 22 brought 64 hectares of new development lands within the settlement area of the ward of Almonte;

    AND WHEREAS, given the population projections provided by Lanark County to Mississippi Mills, additional growth is expected through to 2038 and beyond; 

    AND WHEREAS provincial legislation and now our local zoning bylaw allows for Additional Residential Units (ARU);

    AND WHEREAS building Additional Residential Units can make homeownership more viable while also increasing local attainable rental stock; 

    THEREFORE BE IT RESOLVED THAT Council direct staff to undertake a municipally-initiated Official Plan Amendment to the Community Official Plan to formalize the requirement that a certain percentage of new residential construction includes Additional Residential Units for those lands that were subject to Official Plan Amendment 22;

    AND BE IT FURTHER RESOLVED THAT staff report back to Council with a project timeline for the Official Plan Amendment at the September 23 Council meeting.

    CARRIED

G.3
Verbal Motion - Councillor Dalgity

 

Councillor Dalgity read a verbal motion relating to the zoning by-law relating to section 8.14 Open Storage in Residential Zones and directing staff to conduct a review of the section and bring forward recommendations to Council based on a best practice review. The full motion will be brought forward at the following Committee of the Whole meeting on September 6th.

H.
INFORMATION ITEMS

 

H.1
Mayor's Report

 

Mayor Lowry provided an update on the AMO conference - highlights include delegations with ministers regarding support for pilot project for affordable rental units in Lanark County, additional support for Lanark County mental health, MTO to upload highway 29 to the province, concerns regarding the lake health of Mississippi Lake. ROMA launched the attainable housing report which was well received, recommendations within the report are practical to help municipalities like Mississippi Mills. 

H.2
County Councillor's Report

 

None

H.3
Mississippi Valley Conservation Authority Report

 

None

H.4
Library Board Report

 

None

H.5
Information List #14-22

 
  • Resolution No235-22
    Moved byCouncillor Dalgity
    Seconded byMayor Lowry

    THAT the information list #14-22 be received for information.

    AND THAT item d be pulled for further consideration.

    CARRIED

H.6
Meeting Calendar

This item has attachments. 
1.8 August 2022.pdf
2.9 September 2022.pdf

I.
OTHER/NEW BUSINESS

 

None

J.
PENDING LIST

 

K.
ADJOURNMENT

 
  • Resolution No236-22
    Moved byCouncillor Ferguson
    Seconded byDeputy Mayor Minnille

    THAT the meeting be adjourned at 8:18 p.m.

    CARRIED
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