The Municipality of Mississippi Mills

Committee of the Whole Meeting

MINUTES

IMMEDIATELY FOLLOWING COUNCIL
E-participation
Committee Present:
  • Mayor Lowry
  • Deputy Mayor Minnille
  • Councillor Dalgity
  • Councillor Maydan
  • Councillor Holmes
  • Councillor Guerard
  • Councillor Ferguson
Staff Present:
  • Ken Kelly, CAO
  • Jeanne Harfield, Clerk
  • Cory Smith, Acting Director of Public Works
  • Jennifer Russell, Administration

A.
CALL TO ORDER (immediately following Council)
 

Councillor Holmes called the meeting to order at 7:16 p.m.

B.
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
 

None declared.

C.
APPROVAL OF AGENDA
 

  • Resolution NoCW013-22
    Moved byCouncillor Maydan
    Seconded byCouncillor Ferguson

    THAT the agenda be approved as presented.

    CARRIED

D.
APPROVAL OF MINUTES
This item has attachments. 

1.1. Jan 11 COW Minutes.pdf
  • Resolution NoCW014-22
    Moved byCouncillor Maydan
    Seconded byCouncillor Dalgity

    THAT the minutes dated January 11, 2022 be approved.

    CARRIED

E.
CONSENT REPORTS
 

  • Resolution NoCW015-22
    Moved byCouncillor Dalgity

    THAT the following consent reports and committee minutes be received:

    • E.1 Accessibility Advisory Committee Minutes - September 22, 2021
    • E.2 Committee of Adjustment Minutes - July 27, 2021
    • E.6 Mississippi River Power Corp

    AND THAT items E.3, E.4 and E.5 be pulled for further consideration.

E.1
Accessibility Advisory Committee Minutes - September 22, 2021
 

E.2
Committee of Adjustment Minutes - July 27, 2021
 

E.3
Committee of Adjustment Minutes - May 19 2021
This item has attachments. 

1.Committee of Adjustment Minutes - May 19 2021.pdf
  • Resolution NoCW016-22
    Moved byCouncillor Ferguson
    Seconded byCouncillor Dalgity

    THAT the Committee of Adjustment minutes dated May 21, 2021  be received as information

    CARRIED

E.4
Committee of Adjustment Minutes - September 8, 2021
This item has attachments. 

1.Committee of Adjustment Minutes - September 8, 2021.pdf
  • Resolution NoCW017-22
    Moved byCouncillor Maydan
    Seconded byMayor Lowry

    THAT the Committee of Adjustment minutes dated September 8, 2022 be received as information.

    CARRIED

E.5
Parks and Recreation Minutes - Nov 30, 2021
This item has attachments. 

1.Parks and Rec Nov 30, 2021 minutes.pdf
  • Resolution NoCW018-22
    Moved byCouncillor Guerard
    Seconded byCouncillor Maydan

    THAT the minutes from the Parks and Recreation Committee dated November 30, 2021 be received as information.

    CARRIED

E.6
Mississippi River Power Corporation
This item has attachments. 

1.GENMNGR 11 28-21.pdf
2.Minutes Nov 25 2021.pdf
3.2022 BUDGET FINAL MM.pdf

F.
STAFF REPORTS
 

Finance and Administration

F.1
Committee of the Whole Chair
This item has attachments. 

1.COW Chair.pdf
  • Resolution NoCW019-22
    Moved byCouncillor Dalgity
    Seconded byCouncillor Ferguson

    THAT the Committee of the Whole recommends that Council extend Councillor Bev Holmes as Committee of the Whole Chair until February 28, 2022;

    AND THAT the Committee of the Whole recommends that Council appoint Councillor Maydan as Committee of the Whole Chair effective March 1, 2022.

    CARRIED

F.2
Recruitment, Selection and Hiring Policy Updates
This item has attachments. 

1.Recruitment Policy Report.pdf
2.Recruitment Policy - updated Jan 2022.pdf
  • Resolution NoCW020-22
    Moved byCouncillor Maydan
    Seconded byCouncillor Dalgity

    THAT the Committee of the Whole recommends that Council approve the proposed updates to the Municipality’s Recruitment, Selection and Hiring Policy.

    CARRIED
  • Resolution NoCW021-22
    Moved byMayor Lowry
    Seconded byCouncillor Dalgity

    THAT the Committee of the Whole recommends that Council approve the advertising for the position of Elections Assistant.

    CARRIED

F.3
Long Term Disability Premiums
This item has attachments. 

1.LTD Premiums - FINAL.pdf
  • Resolution NoCW022-22
    Moved byCouncillor Ferguson
    Seconded byCouncillor Dalgity

    THAT the Committee of the Whole recommends that Council approve Option 1 - subsidize 50% of the cost of LTD premiums.

    CARRIED

F.4
Additional Road Options
This item has attachments. 

1.Roads and Public Works Report - Road Options Rev.1.pdf

Item referred back to staff and to be brought forward for further consideration at a future meeting.

F.5
Long Term Debt, Reserve and Additional Budget Considerations
This item has attachments. 

1.CAO - Loan Reserves and Additional Budget Info.pdf
2.2022 Projected Long Term Financing Schedule REVISED Jan 2022.pdf
  • Resolution NoCW023-22
    Moved byCouncillor Maydan
    Seconded byCouncillor Dalgity

    THAT Committee of the Whole recommend that Council accept this report as information.

    CARRIED

G.
NOTICE OF MOTION
 

None

H.
INFORMATION ITEMS
 

H.1
Mayor's Report
 

None

H.2
County Councillor's Report
 

None

H.3
Mississippi Valley Conservation Authority Report
 

None

H.4
Library Board Report
 

H.5
Information List #02-22
 

  • Resolution NoCW024-22
    Moved byCouncillor Dalgity
    Seconded byDeputy Mayor Minnille

    THAT the information list #02-22 be received for information;

    AND THAT item H.5.D, OPP Lanark County Detachment 2020 Progress Report, be pulled for further consideration.

    CARRIED

H.6
Meeting Calendar
 

I.
OTHER/NEW BUSINESS
 

Mayor Lowry provided a brief update on announcements made at the ROMA conference. Announcement include: 3rd round of modernization funding, and a new round of RED funding.

J.
PENDING LIST
This item has attachments. 

1.January 25 Pending List.pdf

Members reviewed the pending list.

K.
ADJOURNMENT
 

  • Resolution NoCW025-22
    Moved byMayor Lowry
    Seconded byCouncillor Maydan

    THAT the meeting be adjourned at 8:16 p.m.

    CARRIED
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