Municipality of Mississippi Mills

COMMITTEE OF THE WHOLE AGENDA

13-20

Tuesday, August 25, 2020

Immediately Following Council

Council Chambers, Municipal Office

3131 Old Perth Road

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A.

CALL TO ORDER 

B.

DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

B.1

Mayor Lowry - Support for Mayor Lowry

Motion is regarding funding for Mayor Lowry

C.

APPROVAL OF AGENDA

• Recommended Motion:

  THAT the agenda be approved as presented.

D.

APPROVAL OF MINUTES

• Recommended Motion:

  THAT the minutes dated August 11 and August 13, 2020 be approved as presented.

E.

CONSENT REPORTS

• Recommended Motion:

  THAT the minutes from the Parks and Recreation Advisory Committee be received.

• Recommended Motion:

  THAT Committee of the Whole direct the Parks and Recreation Advisory Committee to work with staff once cost estimates are broken down and available to the public to conduct public consultation through a survey that includes dog park options, public interest, costs, and location.

F.

STAFF REPORTS

Roads and Public Works

F.1

Riverfront Estates Phase 3B – Final Acceptance

• Recommended Motion:

  THAT Committee of the Whole recommend that Council authorize final acceptance for the finalized portion of plan of subdivision 27M-68 Riverfront Estates Phase 3, to be known as Phase 3B, in accordance with Section 15 of the subdivision agreement with Houchaimi Holdings inc.;

  AND THAT Committee of the Whole recommend that Council direct staff to prepare an assumption by-law for the roads and associated infrastructure works constructed with the development of the portion plan of subdivision 27M-68 to be known as Phase 3B.

F.2

Award of Contract – Potable Water Storage Facility – PW-20-06

• Recommended Motion:

  THAT Committee of the Whole Recommend that Council approve the contract for Tender No. PW-20-06, Water Storage Facility, be awarded to J.C. Sulpher Construction Ltd. in the amount of $2,985,765.00 (HST not included).

Building and Planning

F.3

Zoning By-law Amendment Z-08-20, West Part Lot 10, Concession 11 Pakenham

• Recommended Motion:

  THAT Committee of the Whole recommend that Council approve the Zoning By-law Amendment to change the zoning on part of the lands known legally as West Part Lot 10, Concession 11 Pakenham, Municipality of Mississippi Mills from “Development” (D) to “Residential First Density” (R1).

F.4

Zoning By-law Amendment Z-10-20, Pakenham, Glen and Scott Timmins

• Recommended Motion:

  THAT Committee of the Whole recommend that Council approve the Zoning By-law Amendment to change the zoning on the lands known Municipally as PLAN 779 Part Block E, Being Part 3 on Reference Plan 27R-9111, Pakenham Ward, Municipality of Mississippi Mills from “Development” (D) to “Residential First Density” (R1).

F.5

Zoning By-law Amendment Z-05-20, 1029 12th Concession South, Pakenham 

• Recommended Motion:

  THAT the Committee of the Whole recommends that Council approve the necessary Zoning By-law Amendment to change the zoning of the retained agricultural parcel from Consent application B19/055 for part of the lands legally described as Lot 8, Concession 11, Pakenham Ward, Municipality of Mississippi Mills from the “Agricultural (A)” Zone to the “Agricultural - Special Exception (A-x)” Zone prohibit residential uses on the retained lands and reduce the minimum required lot area, and “Agricultural – Special Exception (A-x)” to reduce the frontage of the severed lands from 45m to 10m.

F.6

Zoning By-law Amendment  Z-11-20, 4655 Appleton Side Road, Ramsay

• Recommended Motion:

  THA the Committee of the Whole recommends that Council approve the necessary Zoning By-law Amendment to change the zoning of the retained agricultural parcel from Consent application B19/098 for part of the lands legally described as Lot 8, Concession 10, Ramsay Ward, Municipality of Mississippi Mills from the “Agricultural (A)” Zone to the “Agricultural - Special Exception (A-x)” Zone to prohibit residential uses on the retained lands and reduce the minimum required lot area, and “Agricultural – Special Exception (A-x)” and reduce the minimum lot area and restrict the types of agricultural uses permit on the severed lands.

F.7

Zoning By-law Amendment Z-07-20, 6556 County Road 29 South, Ramsay 

• Recommended Motion:

  THAT Committee of the Whole recommend that Council approve the Zoning Bylaw Amendment to change the zoning of the lands identified as West Part Lot 6, Concession 9, Ramsay Ward, Mississippi Mills from the “Community Facility” (I) Zone to the “Agricultural” (A) Zone.

Finance and Administration

F.8

Interim Report #7 on Financial Implications of COVID-19

• Recommended Motion:

  THAT Committee of the Whole accept the Treasurer’s interim report on the financial implications of Covid 19 dated August 25, 2020 as information.

F.9

2020 Municipal Grants and COVID-19

• Recommended Motion:

  THAT Committee of the Whole recommends that Council support Option 2-Organizations that received 2020 municipal grant allocations for events that have been postponed due to Covid 19 can retain their 2020 grant to offset the costs of the event when it proceeds.

F.10

Develop Final Phase of Business Park

• Recommended Motion:

  THAT the Committee of the Whole recommends to Council to direct staff to proceed with a tender for the development of the final phase of the Business Park to prepare the land for sale;

  AND FURTHERMORE THAT Staff be directed to develop a report for Council’s consideration on the sale price per lot and the conditions for immediate sale as per Option 2 of this report;

  AND THAT Staff be directed to fund this work from any available business park reserves, development charges, if available and the balance from long term financing.

G.

NOTICE OF MOTION

Councillor Maydan Motion

G.1

Cost Sharing Agreement

• Recommended Motion:

  THAT the motion re: Cost Sharing agreement be deferred to the October 6, 2020 Committee of the Whole meeting.

Councillor Holmes Motion

G.2

Support for Ontario Federation of Agriculture Appeal

• Recommended Motion:

  WHEREAS, the Ontario’s Ministry of Agriculture, Food and Rural Affairs (OMAFRA) received a formal request for information for access to a list of the names of all Ontario businesses with a Farm Business Registration (FBR) including contact information;

  AND WHEREAS, the Ontario Federation of Agriculture (OFA), the Christian Farmers Federation of Ontario and the National Farmers Union – Ontario objected to the release of this information;

  AND WHEREAS, on August 10, 2020 OMAFRA released the formal Notice of Decision indicating that their decision was to withhold the FBR number information but release the business name portion of the record;

  AND WHEREAS, the OFA, the Christian Farmers Federation of Ontario and the National Farmers Union - Ontario have indicated their intention to formally appeal OMFRA’s decision to release the business names of Ontario businesses with a FBR;

  AND WHEREAS, there are a number of businesses in Mississippi Mills that would be affected by the release of this information;

  THEREFORE BE IT RESOLVED THAT the Committee of the Whole direct staff to draft a letter to the OFA, the Christian Farmers Federation of Ontario and the National Farmers Union - Ontario indicating the Municipality’s support for their formal appeal to the Information and Privacy Commissioner of Ontario to prevent the release of any information relating to FBR numbers and business names.

Deputy Mayor Minnille Motion

G.3

Support for Mayor Lowry

• Mayor Lowry declared a conflict on this item. (Motion is regarding funding for Mayor Lowry)

• Recommended Motion:

  WHEREAS Mayor Lowry was elected as one of the directors to the Association of Municipalities of Ontario (AMO) Board of Directors - Rural Caucus;

  AND WHEREAS Lanark County supported Mayor Lowry's nomination and will provide $5,000.00 annually to cover expenses related to AMO's Rural Caucus Board of Director work and travel;

  AND WHEREAS at Mississippi Mills special Council meeting on June 16, 2020 Mississippi Mills Council endorsed Mayor Lowry's nomination to be a Director to the AMO's Board of Directors Rural Caucus for the 2020-2022 term;

  AND WHEREAS AMO does not provide any financial support or stipends for Directors;

  THEREFORE BE IT RESOLVED THAT the Committee of the Whole recommend that Council approve providing additional financial support, if required, to a maximum of $5,000.00 per year, to support Mayor Lowry's position as one of the Directors on AMO's Board of Directors Rural Caucus.

H.

INFORMATION ITEMS

H.1

Mayor's Report

H.2

County Councillor's Report

H.3

Mississippi Valley Conservation Authority Report

None

H.4

Information List

• Recommended Motion:

  THAT the information list #07-20 be received for information

  AND THAT Item#3 re: School Bus Stop Arm Camera Program, Item #5 re: New Chief of Staff Almonte Hospital and Item #8 re:On-line Learning – Post COVID 19 be pulled for further discussion.

H.5

Meeting Calendars (August and September)

I.

OTHER/NEW BUSINESS

J.

PENDING LIST

K.

ADJOURNMENT

• Recommended Motion:

  THAT the meeting be adjourned at 8:11 p.m.