The Municipality of Mississippi Mills

Council Meeting

MINUTES

-
E-participation
PRESENT:
  • Mayor Lowry
  • Deputy Mayor Minnille
  • Councillor Dalgity
  • Councillor Maydan
  • Councillor Holmes
  • Councillor Guerard
  • Councillor Ferguson
Staff Present
  • Ken Kelly, CAO
  • Jeanne Harfield, Clerk
  • Melanie Knight, Senior Planner
  • Jennifer Russell, Administration

A.
CALL TO ORDER
 

Mayor Lowry called the meeting to order at 4:30 p.m.

B.
CONSIDERATION OF A CLOSED SESSION
 

  • Resolution No010-22
    Moved byCouncillor Ferguson
    Seconded byCouncillor Maydan

    THAT Council enter into an in camera session at 4:30 p.m. for items B.1. Contract Negotiations, a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Municipal Act s. 239 k)), and item B.2. Legal Opinion, advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Municipal Act s. 239 (f)).

     

    CARRIED

B.1
Contract Negotiations
 

B.2
Legal Opinion
 

C.
RISE AND REPORT
 

C.1
Legal Opinion
 

Legal opinions were provided to Council in camera.

C.2
Contract Negotations
 

Information was provided to staff.

D.
O CANADA
 

Council stood for the playing of O Canada.

E.
MOMENT OF SILENT MEDITATION
 

Council observed a moment of silent meditation.

F.
ANNUAL DEDICATION TO INDIGENOUS PEOPLES'
This item has attachments. 

1.Land Acknowledgement Statement - Jan 25 22.pdf

Mayor Lowry introduced Elder Larry McDermott. Elder McDermott conducted a smudging ceremony. Mayor Lowry made the annual land acknowledgement and dedication to Indigenous Peoples' statement.

Elder McDermott addressed Council and highlighted Mississippi Mills commitment to education and land acknowledgement and the importance of climate change and biodiversity.

Members thanked Elder McDermott for joining Council for the annual land dedication ceremony.

G.
ATTENDANCE
 

The Clerk announced attendance.

H.
APPROVAL OF AGENDA
 

  • Resolution No011-22
    Moved byCouncillor Dalgity
    Seconded byCouncillor Holmes

    THAT the agenda be approved as presented.

    CARRIED

I.
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
 

J.
APPROVAL OF MINUTES
This item has attachments. 

1.1. Jan 11 Council Minutes.pdf
  • Resolution No012-22
    Moved byCouncillor Ferguson
    Seconded byCouncillor Holmes

    THAT the Council minutes dated January 11, 2022 be approved as presented.

    CARRIED

K.
DELEGATION, DEPUTATIONS, AND PRESENTATIONS
 

None

L.
PUBLIC MEETINGS
 

L.1
Subdivision Application - Mill Valley (Active Adult Community)
This item has attachments. 

1.Planning - Background Report_Mill Valley subdivision .pdf

Senior Planner, Melanie Knight, and Lanark County Planner, Julie Stewart,  provided an overview of the subdivision application. Senior Planner Knight indicated that two written submissions were received by the Municipality and have been sent to Lanark County for inclusion. The Chair invited members of the public to comment. The following members of the public spoke:

  • Ben Claire - provided a presentation about the draft plan, proposed development, the approval process, and purpose of the application
  • Steve Maynard - proposed development land not currently within the municipal settlement boundaries and the appeal of OPA 22 and affordable housing and compliance with the Provincial Policy Statement.

M.
COMMITTEE OF THE WHOLE REPORT
This item has attachments. 

1.DRAFT Cow Report- January 11, 2022.pdf
  • Resolution No013-22
    Moved byCouncillor Holmes
    Seconded byCouncillor Dalgity

    THAT Council approve the Committee of the Whole motions M.1, M.2 and M.5 from the January 11, 2022 meeting;

    AND THAT items M.3 and M.4 be pulled for further consideration.

    CARRIED

M.1
Exemption from Draft Plan of Condominium Approval - 65 Mill Street, 73 and 75 Little Bridge St, Almonte
 

  • Resolution No014-22

    THAT Council supports the Exemption from Draft Plan of Condominium Approval for the lands legally described as Part of Lot 19A, Shipman Survey, Part of Lot 8 (Little Bridge Street) Colin King Survey and Parts of Lots A and B, All of Lots C & D and all of the lane (18 feet wide) (McIntosh Section) (As closed by By-law 09-58, Inst. LC90028) Registered Plan 6262, Town of Mississippi Mills, in order to allow the application to proceed directly to Plan of Condominium Approval by the County of Lanark.

    CARRIED

M.2
Municipal Grants 2022
 

  • Resolution No015-22

    THAT Council approve the following 2022 municipal grants:

    • Pakenham Civitan Club $2000
    • All My Relations $3500
    • Almonte Legion Pipe Band $3500
    • Almonte in Concert $2500
    • Mississippi Lakes Association $500
    • Puppets Up 2022 $5000
    • North Lanark Agricultural Society $5000
    • Almonte Celtfest $5000
    • Pride Mississippi Mills $3450
    • Folkus Concert Series $2500
    CARRIED

M.3
Discussion on how to allocate MRPC and 28 Mill St funds
 

  • Resolution No017-22
    Moved byDeputy Mayor Minnille
    Seconded byCouncillor Ferguson

    THAT Council defer discussion on how to allocate MRPC and 28 Mill St. funds to February 1, 20222. 

    CARRIED
  • Resolution No

    Following motions not considered and deferred to February 1, 2022

    THAT Council approve that the allocation of funds derived from the sale of 28 Mill Street and the capital reserve for the building for a combined amount of $652,787.22 be allocated 50% towards general capital expenditures or $326,393.61 and 50% towards water & sewer expenditures or $326,393.61 as per Option 1(A) and as defined in the Draft Budget 2022 as tabled.

    THAT Council approve l that the allocation of the $225,000 dividend payment, the $119,433 interest payment and the $1 million promissory note repayment from MRPC be allocated 50% towards general capital expenditures and 50% towards water & sewer expenditures as per Option 1(B) and as defined in the Draft Budget 2022 as tabled.

M.4
Davison Crescent
This item has attachments. 

1.Letter to council Jan 17, 2022 (1).pdf
2.Full Year Costing.pdf
3.Davison Crescent - Service Contract Extension.pdf
4.Mount Pakenham OMB Decision.pdf
  • Resolution No018-22
    Moved byCouncillor Holmes
    Seconded byCouncillor Maydan

    WHEREAS on November 1, 2016, Council passed by-law 16-99 to address the maintenance of Davison Crescent (Part 44 on Plan RD6) for a period ending at the end of 2021;

    AND WHEREAS the recently expired contract with Michael Patrick Gallagher and the other signatories to the Davison Crescent Maintenance Agreement ( the property owners) which expired in 2021 did not have provisions to allow for an extension of the agreement;

    AND WHEREAS in a staff report dated October 4, 2016, staff recommended that the contract not be extended further and that residents arrange for a private contractor from the fall of 2021 onwards;

    AND WHEREAS no arrangement have been made by the newly created Davison Crescent Residents Association (DCRA) with a private contractor for the maintenance and winter operations for Davison Crescent;

    AND WHEREAS the previous contract stated that Davison Crescent would not be assumed as a municipal road;

    AND WHEREAS DCRA representatives have been reaching out to staff and Councillors for a solution going forward;

    THEREFORE BE IT RESOLVED THAT the Committee of the Whole recommend that Council direct staff to communicate with representatives of the DCRA to have their solicitor contact the Mississippi Mills solicitor to work towards assumption of Davison Crescent in compliance with Mississippi Mills Policy on the Assumption of Private Roads;

    AND BE IT FURTHER RESOLVED THAT the Committee of the Whole recommend that Council direct staff to provide additional points of contact to assist DCRA in securing adequate private maintenance in the interim.

    AND BE IT FURTHER RESOLVED THAT the Committee of the Whole  recommend that Council direct staff to continue winter maintenance activities until May 1, 2022 at an amount determined by staff to recover costs.

  • Amendment:
    Resolution No019-22
    Moved byCouncillor Ferguson
    Seconded byCouncillor Guerard

    strike out: at an amount determined by staff to recover costs.

    insert: for a total cost of $3,500.00

    CARRIED
  • Amendment:
    Resolution No
    Moved byCouncillor Maydan

    strike out: $3,500

    insert: $4,000

  • Resolution No020-22
    Moved byCouncillor Holmes
    Seconded byCouncillor Maydan

    WHEREAS on November 1, 2016, Council passed by-law 16-99 to address the maintenance of Davison Crescent (Part 44 on Plan RD6) for a period ending at the end of 2021;

    AND WHEREAS the recently expired contract with Michael Patrick Gallagher and the other signatories to the Davison Crescent Maintenance Agreement ( the property owners) which expired in 2021 did not have provisions to allow for an extension of the agreement;

    AND WHEREAS in a staff report dated October 4, 2016, staff recommended that the contract not be extended further and that residents arrange for a private contractor from the fall of 2021 onwards;

    AND WHEREAS no arrangement have been made by the newly created Davison Crescent Residents Association (DCRA) with a private contractor for the maintenance and winter operations for Davison Crescent;

    AND WHEREAS the previous contract stated that Davison Crescent would not be assumed as a municipal road;

    AND WHEREAS DCRA representatives have been reaching out to staff and Councillors for a solution going forward;

    THEREFORE BE IT RESOLVED THAT the Committee of the Whole recommend that Council direct staff to communicate with representatives of the DCRA to have their solicitor contact the Mississippi Mills solicitor to work towards assumption of Davison Crescent in compliance with Mississippi Mills Policy on the Assumption of Private Roads;

    AND BE IT FURTHER RESOLVED THAT the Committee of the Whole recommend that Council direct staff to provide additional points of contact to assist DCRA in securing adequate private maintenance in the interim.

    AND BE IT FURTHER RESOLVED THAT the Committee of the Whole  recommend that Council direct staff to continue winter maintenance activities until May 1, 2022 for a total cost of $3,500.

    CARRIED

M.5
Information List #01-22 item b: Share the Road Coalition re: Ten Bicycle Friendly Community Designations
This item has attachments. 

1.STR BFC News Release Fall 2021.pdf
  • Resolution No016-22

    THAT Council direct staff to share on the municipal website that Mississippi Mills has been renewed as bronze status by the Bicycle Friendly Communities Award program.

    CARRIED

N.
BY-LAWS
 

N.1
By-law 22-002 Temporary Borrowing
This item has attachments. 

1.Bylaw 22-002 Temporary Borrowing.pdf
  • Resolution No021-22
    Moved byCouncillor Maydan
    Seconded byCouncillor Dalgity

    THAT By-law 20-002 being a by-law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2022 be read, passed, signed and sealed in Open Council this 25th day of January 2022.

    CARRIED

O.
ANNOUNCEMENTS AND INVITATIONS
 

None

P.
CONFIRMATORY BY-LAW
 

  • Resolution No022-22
    Moved byCouncillor Maydan
    Seconded byCouncillor Ferguson

    THAT By-law 22-003 being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Mississippi Mills at its regular meeting held on the 25th day of January 2022, be read, passed, signed and sealed in Open Council this 25th day of January 2022.

    CARRIED

Q.
ADJOURNMENT
 

  • Resolution No023-22
    Moved byCouncillor Dalgity
    Seconded byCouncillor Holmes

    THAT the meeting be adjourned at 7:06 p.m.

    CARRIED
No Item Selected