The Corporation of the Municipality of Mississippi Mills

Committee of the Whole Meeting

MINUTES

Immediately Following Council
Immediately Following Council
Council Chambers, Municipal Office
3131 Old Perth Road
Committee Present:
  • Mayor Lowry
  • Deputy Mayor Minnille
  • Councillor Dalgity
  • Councillor Maydan
  • Councillor Holmes
  • Councillor Guerard
  • Councillor Ferguson
Staff Present:
  • Ken Kelly, CAO
  • Cynthia Moyle, Acting Clerk
  • Jennifer Russell, Deputy Clerk
  • Rhonda Whitmarsh, Treasurer
  • Chad Brown, Fire Chief
  • Maggie Yet, Planner I
  • Tiffany MacLaren, Community and Culture Coordinator
  • Cory Smith, A/Director of Roads and Public Works
  • Christine Row, Chief Librarian

A.
CALL TO ORDER (immediately following Council)
 

Councillor Dalgity called the meeting to order at 8:21 p.m.

B.
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
 

None

C.
APPROVAL OF AGENDA
 

  • Resolution NoCW213-20
    Moved byMayor Lowry
    Seconded byCouncillor Maydan

    THAT the agenda be approved as presented.

    CARRIED

D.
APPROVAL OF MINUTES
This item has attachments. 

1.21. COW Minutes Nov 24, 20 - Sp Budget.pdf
2.22. COW Minutes Dec 1, 20.pdf
  • Resolution NoCW214-20
    Moved byCouncillor Ferguson
    Seconded byMayor Lowry

    THAT the minutes dated November 24 and December 1, 2020 be approved.

    CARRIED

E.
CONSENT REPORTS
 

  • Resolution NoCW215-20
    Moved byMayor Lowry
    Seconded byCouncillor Holmes

    THAT the following consent reports and committee minutes be received.

    CARRIED

F.
STAFF REPORTS
 

Building and Planning

F.1
Official Plan Amendment 22 - Urban Settlement Area Boundary
This item has attachments. 

1.Planning OPA 22 Background Report.pdf
2.Planning OPA 22 Comprehensive Review FINAL JL Richards.pdf
3.OPA 22_MR_V.2.pdf

Marc Rivet, Planning Consultant with JL Richards, provided a summary of the Official Plan Amendment 22 - Urban Settlement Area Boundary.

  • Resolution NoCW216-20
    Moved byCouncillor Ferguson
    Seconded byCouncillor Maydan

    THAT Council direct Staff to proceed with an Open House in early-January and a Public Meeting on January 26, 2021 for the Official Plan Amendment (OPA) No. 22.

    CARRIED

F.2
Lifting 0.3m Reserve - Mill Run Phase 5
This item has attachments. 

1.Planning REPORT - Lifting 0.3m Reserve.Phase5.pdf
  • Resolution NoCW217-20
    Moved byCouncillor Guerard
    Seconded byMayor Lowry

    THAT the Committee of the Whole recommend Council lift the 0.3m (1ft) reserve to open Phase 5 of the Mill Run Subdivision, described as Blocks 22 on Plan 27M-91, Parts 1 and 2 on Plan 27R-11430, Almonte Ward.

    CARRIED

F.3
Stop Up and Close Request - Portion of Old Perth Road Allowance
This item has attachments. 

1.Planning - Stop Up and Close Request - Portion of Old Perth Road Allowance FINAL.pdf
2.Planning - Stop Up and Close Request - Attachment C - Old Perth Road_March 2012.pdf

ACTION: Staff to develop a Stop Up and Close policy.

  • Resolution NoCW218-20
    Moved byCouncillor Holmes
    Seconded byCouncillor Ferguson

    THAT Committee of the Whole recommend Council declare the portion of the Old Perth Road Allowance identified in Attachment A to be surplus to the needs of the Municipality.

    DEFEATED
Library

F.4
Amendment to the Development Charges Background Study - Almonte Branch Expansion
This item has attachments. 

1.Library Report - Development Charges (Autosaved).pdf
  • Resolution NoCW219-20
    Moved byCouncillor Maydan
    Seconded byCouncillor Guerard

    THAT Committee of the Whole recommends that Council include two sensitivity options for the Almonte Branch Library expansion in the Development Charges background study amendment as follows:

    ● Option 1 - 10,000 square feet
    ● Option 2 - 7,500 square feet

    CARRIED
  • Resolution NoCW220-20
    Moved byCouncillor Ferguson
    Seconded byCouncillor Guerard

    THAT the Committee of the Whole extends the meeting length by one hour.

    CARRIED
Roads and Public Works

F.5
2020 Wild Parsnip Program 
This item has attachments. 

1.Public Works Report - Wild Parsnip_CoW_Dec 2020 4.pdf
2.Public Works Attachment Wild Parsnip Report.pdf
  • Resolution NoCW221-20
    Moved byCouncillor Ferguson
    Seconded byCouncillor Holmes

    THAT Committee of the Whole accept the Environmental Compliance Coordinator’s 2020 Wild Parsnip Program report for information purposes.

    CARRIED
Recreation and Culture

F.6
Mississippi Mills Bicentennial Planning Committee
This item has attachments. 

1.Culture - Mississippi Mills Bicentennial Planning Committee Updated.pdf
2.Culture Mississippi Mills Bicentennial Planning Committee Terms of Reference.pdf
  • Resolution NoCW222-20
    Moved byMayor Lowry
    Seconded byDeputy Mayor Minnille

    THAT Committee of the Whole recommend that Council approve the committee terms of reference for the Mississippi Mills Bicentennial Advisory Committee and Working Groups.

    CARRIED
Finance and Administration

F.7
By-law Services Contract Extension
This item has attachments. 

1.CAO - MLES Contract for Service.pdf
  • Resolution NoCW223-20
    Moved byCouncillor Ferguson
    Seconded byDeputy Mayor Minnille

    THAT Committee of the Whole recommends to Council to authorize the Chief Administrative Officer to negotiate an extension to a maximum of twelve (12) months with Municipal Law Enforcement Services (MLES) to provide the following Bylaw Enforcement Services to the Municipality: animal control; parking enforcement; bylaw enforcement;

    AND THAT the Mayor and Clerk be authorized to execute any required contractual agreements to grant the extension;

    AND THAT staff report back to Council by March 31, 2021 with a comparison of contracted services to development of an internal service.

    CARRIED

F.8
Planning Related Legal Matters Update
This item has attachments. 

1.CAO - Planning Related Legal Matters Update.pdf
  • Resolution NoCW224-20
    Moved byDeputy Mayor Minnille
    Seconded byCouncillor Ferguson

    THAT Committee of the Whole recommend Council accept the staff report “Planning Related Legal Matters Update” for information.

    CARRIED

G.
NOTICE OF MOTION
 

Councillor Guerard Motion

G.1
Joint Recreation Cost Sharing Agreement - Report on Quarterly Invoices
 

  • Resolution NoCW225-20
    Moved byCouncillor Guerard
    Seconded byCouncillor Maydan

    THAT the Committee of the Whole requests the Treasurer to report on the Joint Recreation Cost Sharing Agreement quarterly invoices from to the Town of Carleton Place prior to payment.

    CARRIED

H.
INFORMATION ITEMS
 

H.1
Mayor's Report
This item has attachments. 

1.Mayor's Report - Dec 15, 2020.pdf

The Mayor provided a highlight of her report including the Provincial meeting with heads of Council re: Vaccine Strategy, Community & Economic Development, Christmas Re-imagined.

H.2
County Councillor's Report
This item has attachments. 

1.20-12-02 County Council Media Release-Inaugural.pdf
2.20-12-09 County Council Media Release.pdf

Deputy Mayor Minnille provided an overview of the County Council report including budget approval and a request to province to prioritize child care in recovery.

H.3
Mississippi Valley Conservation Authority Report
 

None

H.4
Information List #15-20
This item has attachments. 

1.1. Dec 15 2020 Info List.pdf
2.1. Cap on Gas Plant and Greenhouse Gas Pollution - All Ontario Muncipalities.pdf
3.2. Temporary Cap on Food Delivery Service Charges.pdf
4.3. 2020-11 LOR_Accessibility for Ontarians.pdf
5.4. Bill C-213 Canada Pharmacare Act.pdf
6.5. Letter to Council Nov 26_20_Redacted.pdf
7.6. Media Release- LANARK COUNTY MCRT Program -November 2020.pdf
8.7. Message from Honourable John Yakabuski Ministry of Natural Resources and Forestry.pdf
9.8. BetterTogether_Winter2020.pdf
10.9. 20-12-04 Media Release-CP Francis Street Child Care.pdf
11.10. SWM-CNDrainageResolution.pdf
12.11. Interval House Letter to Council.pdf
  • Resolution NoCW226-20
    Moved byMayor Lowry
    Seconded byCouncillor Maydan

    THAT the information list #15-20 be received for information;
    AND THAT item #11 - Lanark County Interval House and Community Support re: Partnership Request for Mosaic Project be pulled for further consideration.

    CARRIED

H.5
Meeting Calendar (December/January)
This item has attachments. 

1.Council Calendar December 2020.pdf
2.Council Calendar January 2021.pdf

CEDC meeting changed to the 21st of January at 8am

I.
OTHER/NEW BUSINESS
 

None

J.
PENDING LIST
This item has attachments. 

1.Dec 15 Pending List.pdf

Members reviewed the pending list.

K.
ADJOURNMENT
 

  • Resolution NoCW227-20
    Moved byMayor Lowry
    Seconded byCouncillor Ferguson

    THAT the meeting be adjourned at 10:02 p.m.

    CARRIED
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