The Municipality of Mississippi Mills

Committee of the Whole Meeting

MINUTES

IMMEDIATELY FOLLOWING COUNCIL
Hybrid
3131 Old Perth Road.
Committee Present:
  • Mayor Lowry
  • Deputy Mayor Minnille
  • Councillor Ferguson
  • Councillor Holmes
  • Councillor Lowe
  • Councillor Souter
  • Councillor Torrance
Staff Present:
  • Ken Kelly, CAO
  • Jeanne Harfield, Clerk
  • Casey Munro, Deputy Clerk
  • Melanie Knight, Senior Planner
  • Mike Williams, Director of Protective Services
  • Cory Smith, Director of Public Works
  • Calvin Murphy, Recreation Manager
  • Andrew Hodge, Deputy Treasurer
  • Jeffrey Ren, Planner

A.
CALL TO ORDER (immediately following Council)

 

Deputy Mayor Minnille called the meeting to order at 7:30 p.m.

B.
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

 

None were declared

C.
APPROVAL OF AGENDA

 
  • Resolution NoCW73-23
    Moved byCouncillor Ferguson
    Seconded byCouncillor Holmes

    THAT the agenda be approved as presented.

    CARRIED

D.
APPROVAL OF MINUTES

This item has attachments. 
1.Post-Meeting Minutes - COW_Mar07_2023 - English.pdf
  • Resolution NoCW74-23
    Moved byCouncillor Souter
    Seconded byCouncillor Torrance

    THAT the minutes dated March 7, 2023, be approved.

    CARRIED

E.
CONSENT REPORTS

 
  • Resolution NoCW75-23
    Moved byCouncillor Souter
    Seconded byCouncillor Holmes

    THAT the following consent reports and committee minutes be received.

    CARRIED

F.
STAFF REPORTS

 
Roads & Public Works

F.1
2022 Almonte Drinking Water System Annual Report

This item has attachments. 
1.2022 Almonte Drinking Water Treatment Annual Report.pdf
2.Mississippi Mills WT-Annual Report-2022.pdf
  • Resolution NoCW76-23
    Moved byCouncillor Torrance
    Seconded byCouncillor Holmes

    THAT Council receive the 2022 Almonte Drinking Water System Annual Report pursuant to the requirements of Ontario Regulation 170/03 under the Safe Drinking Water Act (2002) for information purposes.

    CARRIED

F.2
Mayors’ Monarch Pledge 2023 Workplan

This item has attachments. 
1.Mayors Monarch Pledge Workplan.pdf
2.Monarch Pledge Workplan_rep.pdf
  • Resolution NoCW77-23
    Moved byCouncillor Torrance
    Seconded byCouncillor Souter

    THAT Committee of the Whole recommend Council to approve the Mayors’ Monarch Pledge Workplan and direct Staff to implement the Workplan as presented;

    AND THAT Committee of the Whole recommend Council to approve $5,000 be funded through the Vegetation Management account to implement the Workplan;

    AND THAT Committee of the Whole recommend Council to endorse and sign the National Wildlife Federation Mayors’ Monarch Pledge.

    CARRIED
Development Services & Engineering

F.3
Z-02-23 - 816 12th Con South Pakenham (Grainger-Armstrong)

This item has attachments. 
1.Z-02-23 - 816 12th Con South Pakenham (Grainger-Armstrong) .pdf
2.Attachment A - By-law 23-xxx - Z-02-23 - 816 12th Con S Pakenham (Grainger-Armstrong).pdf
  • Resolution NoCW78-23
    Moved byCouncillor Ferguson
    Seconded byCouncillor Souter

    THAT Committee of the Whole recommend Council approve the Zoning By-law Amendment to amend the zoning of the subject lands which are legally known as Concession 12, Lot 6 (Pakenham), Pakenham Ward, Municipality of Mississippi Mills, municipally known as 816 12th Concession S Pakenham, from Rural (RU)  and Agricultural (A) to site specific Rural and Agricultural zones (RU-41 and A-45) in order to permit site specific provisions and to prohibit residential uses, similar in effect to the details in Attachment A. 

    CARRIED
Recreation

F.4
Community Services Master Plan

This item has attachments. 
1.Community Services Master Plan.pdf
  • Resolution NoCW79-23
    Moved byCouncillor Torrance
    Seconded byCouncillor Souter

    THAT Committee of the Whole recommends Council approve the directional plan for the completion of the Community Services Master Plan.

    CARRIED
  • Resolution NoCW80-23
    Moved byMayor Lowry
    Seconded byCouncillor Lowe

    THAT Council hold a special meeting to provide high level direction to the Community Services Master Plan Steering Committee; 

    AND THAT Council appoint a member of Council from each ward to the Steering Committee at the Special Meeting of Council. 

    CARRIED
Finance and Administration

F.5
Steering committee members for 34 Victoria St-Carebridge Community Support project

This item has attachments. 
1.Carebridge 34 Victoria St SC March 21 2023.pdf
  • Resolution NoCW81-23
    Moved byMayor Lowry
    Seconded byCouncillor Holmes

    THAT Committee of the Whole recommend Council appoint the following members to a Steering Committee to represent the Municipality on the Carebridge Community Support housing development at 34 Victoria St; Mayor Lowry, Deputy Mayor Minnille and Councillor Souter. 

    CARRIED

F.6
Audit Services

This item has attachments. 
1.FIN 2023 Report - Audit Services.pdf
  • Resolution NoCW82-23
    Moved byCouncillor Ferguson
    Seconded byCouncillor Lowe

    THAT Committee of the Whole recommend that Council approves Option A to authorize staff to extend the contract for audit services for the 2022 fiscal year-end.

    CARRIED

G.
NOTICE OF MOTION

 

Councillor Holmes took over as Chair for the following matter

G.1
Deputy Mayor Minnille - Limitations on Deputations, Delegations, Presentations and Petitions

 
  • Moved byDeputy Mayor Minnille
    Seconded byCouncillor Ferguson

    THAT the total number of Delegations, Deputations, Presentations, and Petitions be limited to two (2) per meeting

  • Resolution NoCW83-23
    Moved byMayor Lowry
    Seconded byCouncillor Souter

    THAT Council refer this motion to staff to be considered as part of the Governance Review.

    CARRIED

H.
INFORMATION ITEMS

 

Deputy Mayor Minnille resumed as Chair

H.1
Mayor's Report

 

Mayor Lowry provided a brief update about speaking at an upcoming Lanark Leeds Home Builders Association event.

H.2
County Councillor's Report

This item has attachments. 
1.23-03-08 County Council Media Release.pdf

Deputy Mayor Minnille provided highlights from the recent County Council meeting, including: Mayor's Monarch Pledge, Andrewsville Bridge, overview of trails, and Valley Heartland services.

H.3
Mississippi Valley Conservation Authority Report

 

Councillors Holmes and Souter provided highlights from the recent MVCA meeting including: managing the watershed due to large amount of snowfall and any potential flooding and awarding tender for the roof repairs to the Mill of Kintail.

H.4
Lanark County Police Services Board

 

Next meeting is schedule for April 26th. Councillor Torrance provided highlights from a recent meeting and information received regarding a pilot project for new technology for body and in car cameras for OPP officers in our area.

H.5
Library Board Report

 

Councillor Lowe provided a brief overview from the recent Library board meeting.

H.6
Information List #06-23

 

H.7
Meeting Calendar

This item has attachments. 
1.3 March 2023.pdf
2.4 April 2023.pdf

I.
OTHER/NEW BUSINESS

 

None

J.
PENDING LIST

This item has attachments. 
1.Mar 21 2023 Pending List.pdf

Members reviewed the pending list.

K.
ADJOURNMENT

 
  • Resolution NoCW84-23
    Moved byMayor Lowry
    Seconded byCouncillor Ferguson

    THAT the meeting be adjourned at 8:48 p.m.

    CARRIED
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