The Municipality of Mississippi Mills

Council Meeting

MINUTES

-
Hybrid
3131 Old Perth Road.
PRESENT:
  • Mayor Lowry
  • Deputy Mayor Minnille
  • Councillor Ferguson
  • Councillor Holmes
  • Councillor Lowe
  • Councillor Souter
  • Councillor Torrance
Staff Present
  • Ken Kelly, CAO
  • Casey Munro, Deputy Clerk
  • Melanie Knight, Senior Planner

A.
CALL TO ORDER

 

Mayor Lowry called the meeting to order at 5:45 p.m.

B.
CONSIDERATION OF A CLOSED SESSION

 
  • Resolution No197-23
    Moved byCouncillor Holmes
    Seconded byCouncillor Ferguson

    THAT Council enters into an in-camera session at 5:45 pm as per personal matters about an identifiable individual, including municipal or local board employees (Municipal Act s. 239 (2)(b)).

    CARRIED

B.1
ORPC AGM Shareholder Appointment

 

B.2
Accessibility Committee

 

C.
RISE AND REPORT

 

C.1
ORPC AGM Shareholder Appointment

 
  • Resolution No198-23
    Moved byCouncillor Souter
    Seconded byCouncillor Lowe

    THAT Council appoints David Goldsmith as the sole shareholder representative to the Ottawa River Power Corporation/ Ottawa River Energy Solutions AGM for 2023.

    CARRIED

C.2
Accessibility Committee

 
  • Resolution No199-23
    Moved byCouncillor Holmes
    Seconded byCouncillor Ferguson

    THAT the following individuals be appointed to the Accessibility Committee; Kristen Cavanagh Ray
    Myrna Blair

    AND THAT     the Terms of Reference be amended to require at least three (3) committee members.

    CARRIED

D.
O CANADA

 

Council stood for the playing of O Canada.

E.
MOMENT OF SILENT MEDITATION

 

Council observed a moment of silent meditation.

F.
ATTENDANCE

 

The Clerk announced attendance.

G.
APPROVAL OF AGENDA

 
  • Resolution No200-23
    Moved byDeputy Mayor Minnille
    Seconded byCouncillor Lowe

    THAT the agenda be approved as presented.

    CARRIED

H.
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

 

I.
APPROVAL OF MINUTES

This item has attachments. 
1.12. May 23 2023 - Council Minutes.pdf
  • Resolution No201-23
    Moved byCouncillor Souter
    Seconded byCouncillor Ferguson

    THAT the Council minutes dated May 23, 2023, be approved as presented.

    CARRIED

J.
DELEGATION, DEPUTATIONS, AND PRESENTATIONS

 

J.1
Presentation - Public Works Truck Roadeo Winner - Ben Kipp

This item has attachments. 
1.Ben Kipp.pdf
2.M Mills.pdf
3.2023 Roadeo.pdf

Mayor Lowry congratulated Ben Kipp on his recent 1st place on the Lanark County Roadeo. He will continue onto the Provincials in September. 

K.
PUBLIC MEETINGS

 

L.
COMMITTEE OF THE WHOLE REPORT

This item has attachments. 
1.Committee of the Whole Report - May 23 2023.pdf
  • Resolution No202-23
    Moved byCouncillor Souter
    Seconded byDeputy Mayor Minnille

    THAT Council approve the Committee of the Whole motions L3 to L9 from the May 23, 2023, meeting.

    CARRIED

L.3
Developing Engineering Capacity and Establishing Engineering-Related Fees/Charges (Part 3)

 
  • Resolution No202-23
    Moved byCouncillor Souter
    Seconded byDeputy Mayor Minnille

    THAT, Council approve the proposed engineering-related fees/charges and direct staff to prepare an amendment of fees/charges By-Law to implement the fees/charges.

    CARRIED

L.4
Market Salary and Pay Equity Review

 
  • Resolution No202-23
    Moved byCouncillor Souter
    Seconded byDeputy Mayor Minnille

    THAT Council direct staff to take the necessary steps to comply with the legislative requirements of the Pay Equity Act which stipulates that the plan be updated every five (5) years; ensuring that we are maintaining pay equity and that we close any new pay gaps.  

    AND THAT Council direct staff to proceed with Option 3 as a salary survey participant for $3,000.00, to utilize internal and external resources to complete an Internal Equity Review and Market Salary/Benefit Survey Review to ensure that our compensation practices position the Municipality with the ability to attract and retain high performing employees.

    CARRIED

L.5
Consolidated Benefits By-law

 
  • Resolution No202-23
    Moved byCouncillor Souter
    Seconded byDeputy Mayor Minnille

    THAT Council direct staff to proceed with Option 1: approve the recommended amendments to the Consolidated Benefits By-law in its entirety. Supports best practice, removes unnecessary risk, assists with employee attraction & retention and aligns compensation practices with neighbouring Municipalities excluding item number 4- Long Term Disability (LTD) Premiums;

    AND THAT LTD Premiums be included as part of the Pay Equity and Market Salary Review discussions.

    CARRIED

L.6
Annual Integrity Commissioner Report - 2022

 
  • Resolution No202-23
    Moved byCouncillor Souter
    Seconded byDeputy Mayor Minnille

    THAT the 2022 annual Integrity Commissioner report be received as information.

    CARRIED

L.7
Revised Code of Conduct

This item has attachments. 
1.Memo- Confidential Information Memo.pdf
  • Resolution No202-23
    Moved byCouncillor Souter
    Seconded byDeputy Mayor Minnille

    THAT Council adopt a by-law to amend By-law 18-86 “Code of Conduct for Members of Council, Committees and Local Boards.”

    CARRIED

L.8
Public Notice Policy

 
  • Resolution No202-23
    Moved byCouncillor Souter
    Seconded byDeputy Mayor Minnille

    THAT Council adopts the updated Public Notice Policy for the Municipality of Mississippi Mills.

    CARRIED

L.9
Info List Item A - Prince Edward County Resolution re: Provincial Policy Statement

 
  • Resolution No202-23
    Moved byCouncillor Souter
    Seconded byDeputy Mayor Minnille

    THAT Council supports the Municipality of Waterloo’s resolution re: Municipal Election Protecting Privacy of Candidates.

    CARRIED

L.1
Pedestrian Crossovers Downtown Core

 

Deputy Mayor Minnille took over as chair at 6:17 pm.

Council discussed the placement of the two pedestrian crossovers on Mill St. Council directed staff to bring back a report outlining location, liability, and Highway Traffic Act requirements. 

  • Resolution No204-23
    Moved byMayor Lowry
    Seconded byCouncillor Lowe

    THAT the Pedestrian Crossovers Downtown Core be referred back to staff for additional information to be presented at the next June 20th meeting. 

    CARRIED

L.2
Blakeney Bridge Renewal – Pedestrian Options

 
  • Resolution No203-23
    Moved byCouncillor Holmes
    Seconded byCouncillor Souter

    THAT Council Direct Staff to notify Lanark County to move forward with Option 2: a 2 lane bridge (7.9m wide) including 0.3m shoulder, 2-3 m lanes and 1.6 m walkway protected by flexible bollards,

    AND THAT Council direct Staff to include $180,000.00 in the 2024 Budget for Mississippi Mills share of the additional costs,

    AND THAT Council direct staff to request Lanark County complete a review of the geometry and make recommendations to the appropriate speed limit for the Blakeney Bridge and its approaches.

    CARRIED

M.
BY-LAWS

 

Mayor Lowry resumed as chair @ 6:42pm

  • Resolution No205-23
    Moved byCouncillor Souter
    Seconded byCouncillor Torrance

    THAT By-laws 23-032 to 23-034 be taken as read, passed, signed, and sealed in Open Council.

    CARRIED

N.
ANNOUNCEMENTS AND INVITATIONS

 

Council highlights some if the events of the upcoming week.

  • Business Breakfast on June 14th
  • Spring Market - June 15th
  • Mill Workers Reenactment - June 16th 

Councillor Torrance highlighted the Almonte Pipe Band. They played for Deputy Mayor Minnille on his birthday and also have several events lined up for the next few weeks, including playing for a Veteran celebrating his 103rd birthday.

N.1
Communications Coordinator - Ashley Kulp

 

Mayor Lowry welcomed Ashley Kulp to the Municipality as the new Communications Coordinator. 

O.
CONFIRMATORY BY-LAW

This item has attachments. 
1.Bylaw 23-035 Confirmatory June 6, 2023.pdf
  • Resolution No206-23
    Moved byCouncillor Holmes
    Seconded byCouncillor Souter

    THAT By-law 23-035 being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Mississippi Mills at its regular meeting held on the 6th day of June 2023, be read, passed, signed and sealed in Open Council this 6th day of June 2023.

    CARRIED

P.
ADJOURNMENT

 
  • Resolution No207-23
    Moved byCouncillor Ferguson
    Seconded byCouncillor Torrance

    THAT the meeting be adjourned at 6:48 p.m.

    CARRIED
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