The Municipality of Mississippi Mills

Committee of the Whole Meeting

MINUTES

IMMEDIATELY FOLLOWING COUNCIL
Hybrid
3131 Old Perth Road.
Committee Present:
  • Mayor Lowry
  • Deputy Mayor Minnille
  • Councillor Ferguson
  • Councillor Holmes
  • Councillor Lowe
  • Councillor Souter
  • Councillor Torrance
Staff Present:
  • Ken Kelly, CAO
  • Jeanne Harfield, Clerk
  • Casey Munro, Deputy Clerk
  • Cory Smith, Director of Public Works
  • Melanie Knight, Senior Planner

A.
CALL TO ORDER (immediately following Council)

 

Councillor Lowe called the meeting to order at 7:26 p.m.

B.
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

 

Mayor Lowry declared a conflict on item G.1 as the proposed storage location is owned by a family member.

C.
APPROVAL OF AGENDA

 
  • Resolution NoCW266-23
    Moved byCouncillor Holmes
    Seconded byCouncillor Ferguson

    THAT the agenda be approved as presented.

    CARRIED

D.
APPROVAL OF MINUTES

This item has attachments. 
1.26. Nov 21, 2023 - COW Minutes.pdf
  • Resolution NoCW267-23
    Moved byCouncillor Torrance
    Seconded byDeputy Mayor Minnille

    THAT the minutes dated November 21, 2023 be approved.

    CARRIED

E.
CONSENT REPORTS

 
  • Resolution NoCW268-23
    Moved byCouncillor Holmes
    Seconded byCouncillor Torrance

    THAT the following consent reports and committee minutes be received.

    CARRIED

F.
CONSULTANT PRESENTATIONS

 

None

G.
STAFF REPORTS

 
Development Services & Engineering

G.1
Request for a resolution for support from COMPASS Renewable Energy Consulting Inc.

This item has attachments. 
1.Request for a resolution for support from COMPASS Renewable Energy Consulting.pdf
2.Attachment A - Almonte BESS 2-Evidence-of-Municipal-Support Dec 5 2023.pdf
3.Attachment B - Almonte BESS 2 Draft Resolution.pdf
4.Attachment C - COMPASS Notice of Public Meeting.pdf

Mayor Lowry declared a conflict of interest on this matter. Mayor Lowry left the room and did not participate in discussion or vote.

  • Resolution NoCW269-23
    Moved byCouncillor Ferguson
    Seconded byCouncillor Souter

    THAT Committee of the Whole recommend that Council pass a resolution in support for battery energy storage systems, with a condition that the proposed development be subject to all applicable Municipal and Provincial by-laws and standards as determined by the Municipality, including any applicable Public Meetings, Official Plan Amendment and Zoning By-law requirements.

    CARRIED

G.2
Encroachment Agreement - 81 Union St N

This item has attachments. 
1.Encroachment Agreement - 81 Union St N .pdf

Mayor Lowry returned to the meeting at 7:44 pm

  • Resolution NoCW270-23
    Moved byMayor Lowry
    Seconded byCouncillor Holmes

    THAT Committee of the Whole recommend that Council approve the request for an encroachment agreement to rebuild the stairs and porch on the subject lands which are municipally known as 81 Union S. N., Almonte Ward, Municipality of Mississippi Mills, and authorize the Mayor and Clerk to sign the encroachment agreement.  

    CARRIED
Roads and Public Works

G.3
Wastewater Treatment Plant – Replacement of Turbo Blowers

This item has attachments. 
1.Wastewater Treatment Plant - Replacement of Turbo Blowers.pdf
2.23-901 Mississippi Mills WWT Blowers replacement - OCWA Proposal.pdf
  • Resolution NoCW271-23
    Moved byDeputy Mayor Minnille
    Seconded byCouncillor Ferguson

    THAT Committee of the Whole recommend that Council authorize the replacement of the turbo blowers at the Wastewater Treatment Plant (WWTP) by the Ontario Clean Water Agency (OCWA) in the amount of $527,313.00 plus HST;

    AND THAT the works be funded from Water & Wastewater Reserves;

    AND THAT staff continue to include $100,000.00 to reserves for the remaining budget years until 2026 as planned so that the reserves remain at the forecasted levels as per the Long Term Financial Plan.

    CARRIED

G.4
Riverfront Estates Phase 5 – Final Acceptance

This item has attachments. 
1.Riverfront Estates Phase 5 - Final Acceptance.pdf
2.Attachment A - 27M88 - MPLAN.pdf
  • Resolution NoCW272-23
    Moved byMayor Lowry
    Seconded byDeputy Mayor Minnille

    THAT Committee of the Whole recommend that Council authorize final acceptance for the finalized portion of plan of subdivision 27M-88 Riverfront Estates Phase 5, to be known as Phase 5, in accordance with Section 15 of the subdivision agreement with Houchaimi Holdings inc.;

    AND THAT Committee of the Whole recommend that Council direct staff to prepare an assumption by-law for the roads and associated infrastructure works constructed with the development of the portion plan of subdivision 27M-88 to be known as Phase 5.

    CARRIED

H.
NOTICE OF MOTION

 

H.1
Councillor Holmes - Upper Perth Rd

 
  • Resolution NoCW273-23
    Moved byCouncillor Holmes
    Seconded byCouncillor Souter

    WHEREAS road upkeep and maintenance is a municipal responsibility;
    AND WHEREAS potholes, cracks, and uneven surfaces can lead to accidents, posing a threat to individuals using the road;
    AND WHEREAS fixing these issues, we can create a safer environment for everyone, reducing the risk of accidents and injuries;
    AND WHEREAS the section of Upper Perth Road between Ramsay Concession 1 and Wolf Grove Road has been identified as needing repair; 
    THEREFORE, BE IT RESOLVED THAT if a year-end surplus is available in 2023, that $42,000 be utilized to pulverize the above segment of road and place 2" of Granular A with Calcium for maintenance purposes.

    CARRIED

I.
QUARTERLY REPORTS

 

J.
INFORMATION ITEMS

 

J.1
Correspondence

 

Members reviewed the correspondence.

J.2
Mayor's Report

 

Mayor Lowry highlighted a recent housing forum hosted by he Ministry of Municipal Affairs and Housing that the Mayor attended as the Vice Chair of ROMA. There was a diverse representation of individuals in attendance from the private and public sector. The Director of Infrastructure Ontario highlighted opportunities in modular infrastructure framework.

J.3
County Councillor's Report

This item has attachments. 
1.23-11-22 County Council Media Release.pdf

Deputy Mayor Minnille presented on the recent County Council meetings highlights include: Lanark County budget passed, Lanark Lodge HR supports (staff recruitment and retention), Issuing Affordable Housing RFP, community safety and well being plan, and more.

J.3.a
Call for Participants - Traffic Advisory Working Group

This item has attachments. 
1.Letter to Municipalities - TAWG.pdf
2.Traffic Advisory Working Group Terms of Reference - Final 2023.pdf
  • Resolution NoCW274-23
    Moved byMayor Lowry
    Seconded byCouncillor Holmes

    THAT the Lanark County Traffic Advisory Working Group Terms of Reference be accepted as information;

    AND THAT the Committee of Whole recommend Council appoint Councillors Torrance and Ferguson as the municipal Council representative of the Lanark County Traffic Advisory Working Group;

    AND THAT Staff report back to Council with feedback from the County on two appointees.

    CARRIED

J.4
Mississippi Valley Conservation Authority Report

 

No report

J.5
Lanark County Police Services Board

 

No report

J.6
Library Board Report

 

No report

J.7
Meeting Calendar

This item has attachments. 
1.12 December 2023.pdf
2.1. January 2024.pdf

Members reviewed the calendar.

K.
OTHER/NEW BUSINESS

 

L.
ADJOURNMENT

 
  • Resolution NoCW275-23
    Moved byCouncillor Torrance
    Seconded byDeputy Mayor Minnille

    THAT the meeting be adjourned at 8:35 p.m.

    CARRIED
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