The Municipality of Mississippi Mills

Council Meeting

MINUTES

-
Hybrid
3131 Old Perth Road.
PRESENT:
  • Mayor Lowry
  • Deputy Mayor Minnille
  • Councillor Ferguson
  • Councillor Holmes
  • Councillor Lowe
  • Councillor Souter
  • Councillor Torrance
Staff Present
  • Ken Kelly, CAO
  • Jeanne Harfield, Clerk
  • Casey Munro, Deputy Clerk
  • Melanie Knight, Senior Planner
  • Mike Williams, Director of Protective Services
  • Cory Smith, Director of Public Works
  • Calvin Murphy, Recreation Manager
  • Andrew Hodge, Deputy Treasurer
  • Jeffrey Ren, Planner

A.
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Mayor Lowry called the meeting to order at 5:45 p.m.

B.
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  • Resolution No078-23
    Moved byCouncillor Holmes
    Seconded byCouncillor Souter

    THAT Council enter an in camera session at 5:45 pm as per personal matters about an identifiable individual, including municipal or local employees (Municipal Act s. 239(2)(b)) - HR Update

    CARRIED

B.1
HR Update

 

C.1
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Council provided direction to staff in camera.

D.
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Council stood for the playing of O Canada.

E.
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Council observed a moment of silent meditation.

F.
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The Clerk announced attendance.

G.
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  • Resolution No079-23
    Moved byCouncillor Souter
    Seconded byCouncillor Ferguson

    THAT the agenda be approved as presented.

    CARRIED
  • Resolution No080-23
    Moved byDeputy Mayor Minnille
    Seconded byCouncillor Lowe

    THAT the Council minutes dated March 07, 2023 be approved as presented.

    CARRIED

Mayor Lowry announced the winners of the Bicentennial Colouring Contest. First place: Abby (Grade 6 - Holy Name of Mary), Second Place Brooklyn (Grade 5 - Holy Name of Mary) and Third Place (Makenna - Grade 6 Pakenham Public School). 

Karen Croteau from Goss Gilroy presented an overview of the community services public survey results, highlights include: methods used, number of responses (325), satisfaction levels with existing recreation services and programs, events and facilities, key priority areas, how to enhance resident experience, strengths and opportunity areas, facility gaps (swimming pool pickle ball courts, dog parks, and outdoor sports), childcare services and demand. Members then posed questions including: reviewing the full report, satisfaction levels and rating scales, awareness of respondents (rural vs residential).

  • Resolution No081-23
    Moved byCouncillor Holmes
    Seconded byCouncillor Lowe

    THAT Council accept the deputation from Goss Gilroy Inc., re: Community Services Public Consultation Survey/Results as information.

    CARRIED

K.
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  • Resolution No082-23
    Moved byCouncillor Holmes
    Seconded byCouncillor Ferguson

    THAT Council approve the Committee of the Whole motions L1 to L.4 and L.6 to L.10 from the March 07, 2023 meeting 

    AND THAT item L.5 be pulled for further consideration

    CARRIED
  • Resolution No083-23
    Moved byCouncillor Holmes
    Seconded byCouncillor Ferguson

    THAT the following consent reports be received:

    E.1    Recreation Department Quarterly Report - Q1
    E.2    Community and Economic Development Quarterly Report – Q1

    CARRIED
  • Resolution No084-23
    Moved byCouncillor Holmes
    Seconded byCouncillor Ferguson

    THAT Council approve the Zoning By-law Amendment to amend the zoning of the subject lands which are legally known as Part of Lot 10, Concession 11 Pakenham, Pakenham Ward, Municipality of Mississippi Mills, from Development (D) to Residential First Density (R1) in order to permit the development of a single detached dwelling, similar in effect to the detail in Attachment A

    CARRIED
  • Resolution No085-23
    Moved byCouncillor Holmes
    Seconded byCouncillor Ferguson

    THAT Council approve the Draft Plan conditions for the subject lands which are legally described as Lots 7 to 16 Malloch Section, Plan 6262, Almonte Ward, Municipality of Mississippi Mills, and authorize staff to submit the Draft Plan conditions, similar in effect to the details in Attachment B.

    CARRIED
  • Resolution No086-23
    Moved byCouncillor Holmes
    Seconded byCouncillor Ferguson

    THAT Council to allow the tendering for replacement of the Almonte Curling Refrigeration plant.
    AND FURTHERMORE THAT the tender document specify that the project will only be awarded if funding for the project is secured. 
    AND FURTHERMORE THAT Council the authorization of a Trillium Grant application submitted by the Municipality in 2023 for an upwards of $150,000 towards the Almonte Curling Refrigeration plant.

    CARRIED
  • Resolution No087-23
    Moved byCouncillor Holmes
    Seconded byCouncillor Ferguson

    THAT, Council approve extending the current contract with Cunningham, Swan, Carty, Little & Bonhom, the municipality’s appointed Integrity Commissioner until March 31, 2028; 

    AND THAT, the Mayor and Clerk be authorized to execute an agreement with Cunningham, Swan, Carty, Little & Bonham for the provision of services of an Integrity Commissioner.

    CARRIED
  • Resolution No088-23
    Moved byCouncillor Holmes
    Seconded byCouncillor Ferguson

    THAT Council direct staff to develop a Community Engagement Framework.

    CARRIED
  • Resolution No089-23
    Moved byCouncillor Holmes
    Seconded byCouncillor Ferguson

    THAT Council approve separating Committee of Adjustment from Property Standards to create two distinct Committees;
    AND THAT Property Standards Committee will be called on an as needed basis;
    AND THAT Council direct staff to bring forward draft changes to the Property Standards Terms of Reference and By-law for consideration.

    CARRIED
  • Resolution No090-23
    Moved byCouncillor Holmes
    Seconded byCouncillor Ferguson

    THAT Council approve the amendments to the Committee of Adjustment Terms of Reference and corresponding By-law.

    CARRIED
  • Resolution No091-23
    Moved byCouncillor Holmes
    Seconded byCouncillor Ferguson

    THAT Council approve the proposed changes to the Heritage Committee Terms of Reference and the Heritage Grant Program By-law 09-16.

    *Insert: “Pilot for 2023” at section 1.B.iii of Heritage Bylaw 09-16

    CARRIED
  • Resolution No092-23
    Moved byCouncillor Holmes
    Seconded byCouncillor Ferguson

    THAT Council direct staff to bring forward proposed edits to the Council and Committee Code of Conduct to be consistent with other municipalities in Lanark County;

    AND THAT Council direct staff to make the necessary administrative changes to the Policy HR-03 “Council Staff Relations Policy” to be consistent with corresponding by-laws and policies.

    CARRIED
  • Resolution No093-23
    Moved byCouncillor Holmes
    Seconded byCouncillor Ferguson

    THAT Council direct staff to proceed with Option 1 for amendments to the Procedural By-law including council vacancy;

    AND THAT Council direct staff to bring forward the draft Procedural By-law for consideration

    CARRIED
  • Resolution No094-23
    Moved byCouncillor Holmes
    Seconded byCouncillor Ferguson

    THAT the 2022 Freedom of Information (FOI) Summary be received for information.

    CARRIED
  • Resolution No095-23
    Moved byCouncillor Holmes
    Seconded byCouncillor Ferguson

    THAT the Provincial Emergency Management Strategy be circulated to Council and the Fire Chief as information.

    CARRIED
  • Resolution No096-23
    Moved byCouncillor Holmes
    Seconded byCouncillor Ferguson

    WHEREAS the homeless crisis is taking a devastating toll on families and communities, undermining a healthy and prosperous Ontario;
    WHEREAS the homelessness crisis is the result of the underinvestment and poor policy choices of successive provincial governments;
    WHEREAS homelessness requires a range of housing, social service and health solutions from government;
    WHEREAS homelessness is felt most at the level of local government and the residents that they serve;
    WHEREAS municipalities and District Social Administration Boards are doing their part, but do not have the resources, capacity or tools to address this complex challenge; and,
    WHEREAS leadership and urgent action is needed from the provincial government on an emergency basis to develop, resource, and implement a comprehensive plan to prevent, reduce and ultimately end homelessness in Ontario.
    THEREFORE BE IT RESOLVED THAT the Municipality of Mississippi Mills calls on the Provincial Government to urgently:
    a. Acknowledge that homelessness in Ontario is a social, economic, and health crisis;
    b. Commit to ending homelessness in Ontario;
    c. Work with AMO and a broad range of community, health, Indigenous and economic partners to develop, resource, and implement an action plan to achieve this goal.
    AND FURTHER THAT a copy of this motion be sent to the Minister of Municipal Affairs and Housing; the Minister of Children, Community and Social Services; the Minister of Health; and to the Association of Municipalities of Ontario

    CARRIED

L.5
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  • Resolution No097-23
    Moved byCouncillor Souter
    Seconded byCouncillor Holmes

    THAT Council Reduce the Police Levy by $178,760.

    CARRIED
  • Resolution No098-23
    Moved byCouncillor Holmes
    Seconded byCouncillor Souter

    THAT Council to increase the Municipal tax rate to generate an additional $178,760 of funds for projects related to Community Safety and wellbeing including traffic calming. 
    AND THAT Staff provide Council with a report on the proposed options.

    CARRIED
  • Resolution No099-23
    Moved byCouncillor Ferguson
    Seconded byCouncillor Torrance

    THAT Council direct staff to increase borrowing by $1,000,000 for road capital projects contained in attachment 1 Roads Prioritization that will be funded from borrowed funds;
    AND THAT Staff provide Council with a report on the proposed options.

    YAS (6)Mayor Lowry, Deputy Mayor Minnille, Councillor Ferguson, Councillor Lowe, Councillor Torrance, and Councillor Souter
    NAS (1)Councillor Holmes
    CARRIED (6 to 1)

    Councillor Holmes requested a recorded vote


  • Resolution No100-23
    Moved byCouncillor Lowe
    Seconded byDeputy Mayor Minnille

    THAT Council direct staff to include the curling refrigeration unit, tennis courts, pickleball, dog park, pool services in the upcoming Community Services Master Plan.

    CARRIED
  • Resolution No101-23
    Moved byCouncillor Holmes
    Seconded byCouncillor Souter

    THAT Council approve the 2023 budget excluding the Municipal Grants.

    CARRIED
  • Resolution No102-23
    Moved byCouncillor Lowe
    Seconded byCouncillor Holmes

    THAT Council approve the 2023 Municipal Grants contained in the 2023 draft budget

    CARRIED

    Councillor Torrance declared a conflict of interest on this matter and did not participate in the discussion or vote and left the room. 


M.
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  • Resolution No103-23
    Moved byCouncillor Ferguson
    Seconded byDeputy Mayor Minnille

    THAT By-laws 23-018 to 23-019 be taken as read, passed, signed, and sealed in Open Council.

    CARRIED
  • Resolution No104-23
    Moved byCouncillor Ferguson
    Seconded byDeputy Mayor Minnille

    THAT By-law 23-018 being a by-law to establish a heritage grants program.

    CARRIED
  • Resolution No105-23
    Moved byCouncillor Ferguson
    Seconded byDeputy Mayor Minnille

    THAT By-law 23-019 being a by-law  to amend By-law No. 11-83 being the Zoning By-law for the Municipality of Mississippi Mills for the lands known as Part of Lot 10, Concession 11, Pakenham Ward, Municipality of Mississippi Mills. 

    CARRIED

N.
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Celebrate Almonte Event - Saturday March 25th 11:00 - 3:00

Information Session Ginawaydaganuc village event - Sunday March 26th 12:00 - 4:00

  • Resolution No106-23
    Moved byCouncillor Souter
    Seconded byCouncillor Torrance

    THAT By-law 23-020 being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Mississippi Mills at its regular meeting held on the 21st day of March 2023, be read, passed, signed and sealed in Open Council this 21st day of March 2023.

    CARRIED

P.
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  • Resolution No107-23
    Moved byDeputy Mayor Minnille
    Seconded byCouncillor Ferguson

    THAT the meeting be adjourned at 7:22 p.m.

    CARRIED