The Corporation of the Municipality of Mississippi Mills

Special Committee of the Whole Meeting

Minutes

16-20
-
Council Chambers, Municipal Office
3131 Old Perth Road
Committee Present:
  • Mayor Lowry
  • Deputy Mayor Minnille
  • Councillor Dalgity
  • Councillor Maydan
  • Councillor Holmes
  • Councillor Guerard
  • Councillor Ferguson
Staff Present:
  • Ken Kelly, CAO
  • Jennifer Russell, Deputy Clerk
  • Rhonda Whitmarsh, Treasurer

A.
CALL TO ORDER
 

Councillor Dalgity called the meeting to order at 6:10 p.m.

B.
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
 

None

C.
APPROVAL OF AGENDA
 

  • Motion NoCW138-20
    Moved byCouncillor Ferguson
    Seconded byCouncillor Maydan

    THAT the agenda be approved as presented.

    CARRIED

D.
SPECIAL REPORTS
 

D.1
Interim Report #8 on Financial Implications of COVID-19
This item has attachments. 

1.2020 Interim Financial Report 8 on Covid 19 September 29, 2020.pdf

The Treasurer gave a summary of the current financial situation due to the impacts of COVID-19.

  • Motion NoCW139-20
    Moved byCouncillor Ferguson
    Seconded byCouncillor Guerard

    THAT Committee of the Whole accept the Treasurer’s interim report on the financial implications of Covid 19 dated September 29, 2020 as information.

    CARRIED

D.2
Draft 2021 Budget
This item has attachments. 

1.2021 BUDGET Cover Page.pdf
2.Budget Index(1).pdf
3.2021 budget document first draft.pdf

The Treasurer presented the draft 2021 budget and provided an overview of the current draft budget including:

  • Current shortfall amount of $3,671,068
  • Significant costs capital projects
  • Staffing changes
  • Service Delivery Review items could affect budget
  • COVID 19 costs including cleaning, PPE, and signage
  • Cost sharing agreement decision
  • Revenues lower than estimated and lower than historical trends
  • Grant funding
  • Taxation - assessment values to remain the same from 2020 to 2021, tax revenue increase of 3%, average tax rate compared to local municipalities
  • Long term debt repayment
  • Reserves
  • Water and Sewer - proposed rate increase of 3%

Items arising from discussion:

  • Almonte downtown renewal grants 
  • Renegotiate Long Term Debt rates 
  • Water and Sewer debt paid only by water and sewer consumers 
  • Motion NoCW140-20
    Moved byCouncillor Ferguson
    Seconded byCouncillor Guerard

    THAT the 2021 Draft Budget be received for information.

    CARRIED

D.3
2021 Draft Fees and Charges
This item has attachments. 

1.Report on 2021 Fees and Charges Sept 29 20(1).pdf

The Treasurer reviewed the draft 2021 Fees and Charges Schedule. She noted that the Fees and Charges By-law must be passed before year-end in order to take effect January 1, 2021.

ACTION: Chief Building Official to bring forward information explaining the increases to building fees in the proposed 2021 Fees and Charges By-law.

  • Motion NoCW141-20
    Moved byMayor Lowry
    Seconded byCouncillor Holmes

    THAT the Committee of the Whole receive the 2021 Draft Fees and Charges report for information.

    CARRIED

E.
ADJOURNMENT
 

  • Motion NoCW142-20
    Moved byMayor Lowry
    Seconded byCouncillor Ferguson

    THAT the meeting be adjourned at 7:00 p.m.

    CARRIED
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