The Municipality of Mississippi Mills

Council Meeting

MINUTES

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E-participation
PRESENT:
  • Mayor Lowry
  • Deputy Mayor Minnille
  • Councillor Dalgity
  • Councillor Maydan
  • Councillor Holmes
  • Councillor Guerard
  • Councillor Ferguson
Staff Present
  • Ken Kelly, CAO
  • Casey Munro, Deputy Clerk
  • Jeanne Harfield, Clerk
  • Jeff Letourneau, Director of Corporate Services & Treasurer
  • Melanie Knight, Senior Planner
  • Cory Smith, A/Director of Public Works

A.
CALL TO ORDER

 

Mayor Lowry called the meeting to order at 5:30 p.m.

B.
CONSIDERATION OF A CLOSED SESSION

 
  • Resolution No219-22
    Moved byCouncillor Maydan
    Seconded byCouncillor Ferguson

    THAT Council enter into an in camera session at 5:30 p.m. as per personal matters about an identifiable individual, including municipal or local board employees (Municipal Act s.239 2(b)) as per MRPC Board of Directors and Committee Appointments.

    CARRIED

C.
RISE AND REPORT

 

C.1
MRPC Board of Directors

 

Staff direction was provided in camera.

C.2
Committee Appointment

 
  • Resolution No220-22
    Moved byCouncillor Holmes
    Seconded byCouncillor Maydan

    THAT Council appoint Councillor Ferguson and Dalgity (alternate) as Mississippi Mills representatives on the Lanark County Association of Police Services Board.

    CARRIED

D.
O CANADA

 

Council stood for the playing of O Canada.

E.
MOMENT OF SILENT MEDITATION

 

Council observed a moment of silent meditation.

Mayor Lowry spoke on the passing of former Pakenham Deputy Reeve Thora Pugh who passed away at the age of 90 on June 15th.

Mayor Lowry also highlighted that June is Indigenous History Month and that June 21st is National Indigenous Peoples Day and it is an opportunity to reflect, learn and to continue on the path towards truth and reconciliation and  renewed friendships.

F.
ATTENDANCE

 

The Clerk announced attendance.

G.
APPROVAL OF AGENDA

 
  • Resolution No221-22
    Moved byCouncillor Ferguson
    Seconded byCouncillor Dalgity

    THAT the agenda be approved as presented.

    CARRIED

H.
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

 

None were declared.

I.
APPROVAL OF MINUTES

This item has attachments. 
1.13. June 7 Council Minutes.pdf
  • Resolution No222-22
    Moved byCouncillor Holmes
    Seconded byCouncillor Maydan

    THAT the Council minutes dated June 7, 2022, be approved as presented.

    CARRIED

J.
DELEGATION, DEPUTATIONS, AND PRESENTATIONS

 

J.1
Mississippi Valley Conservation Authority - Sally McIntyre, General Manager re: Programs and Services

 

Sally McIntyre, General Manger, MVCA, provided an overview of changes to programs and services offered by conservation authorities. Highlights include: obtaining Council approval in principal for category 2 and 3 programs to be delivered by MVCA, change in legislation, Memorandum of understandings, timing of agreements, stewardship, and category 3 costs.

Members then posed questions: septic inspections, City of Ottawa involvement and support, and municipal costs.

  • Resolution No223-22
    Moved byCouncillor Dalgity
    Seconded byDeputy Mayor Minnille

    THAT the delegation from Sally McIntyre, General Manager, Mississippi Valley Conservation Authority regarding programs and services be received as information.

    CARRIED

    STAFF DIRECTION - staff to bring forward next steps to the August 9th meeting 


K.
PUBLIC MEETINGS

 

K.1
Background Report – Zoning By-law Amendment Z-03-22 (Walker) 775 Country Street (785 Country Street), Municipality of Mississippi Mills

This item has attachments. 
1.Z-03-22 (Walker) .pdf
2.ATTACHMENT A 775 Country Street Planning Rationale.pdf

Senior Planner, Melanie Knight, provided a background overview of the proposed Zoning Amendment. The following members of the public spoke:

  • Patricia Warren (applicant's agent) - nothing more to add (more names here - CASEY)

L.
COMMITTEE OF THE WHOLE REPORT

This item has attachments. 
1.Committee of the Whole from June 7th, 2022 Meeting.pdf
  • Resolution No224-22
    Moved byCouncillor Dalgity
    Seconded byCouncillor Ferguson

    THAT Council approve the Committee of the Whole motions from the June 7,2022 meeting;

    AND THAT items L.9 - LEAR Working Group and Additional Funding, L.10 - LEAR Appointment of Working Group Members, and L.11 - LEAR Future Discussions September 6, 2022 be pulled for further consideration.

    CARRIED

L.1
Consent Report - Committee Minutes

 
  • Resolution No225-22
    Moved byCouncillor Dalgity
    Seconded byCouncillor Ferguson

    THAT the following consent reports and committee minutes be received.

    • Accessibility Advisory Committee Meeting - April 27 2022
    • Mississippi Mills Public Library Board Minutes - April 8, 2022
    CARRIED

L.2
Supply and Delivery Front Mount Mower

 
  • Resolution No226-22
    Moved byCouncillor Dalgity
    Seconded byCouncillor Ferguson

    THAT Council approve Tender No. 22-03 be awarded to Green Tech Ag & Turf Inc for the supply & delivery of a 36 Horsepower Diesel Lawn Tractor in the amount of $41,605,00 plus H.S.T.

    CARRIED

L.3
Canada Wide Early Years Childcare Agreement

 
  • Resolution No227-22
    Moved byCouncillor Dalgity
    Seconded byCouncillor Ferguson

    THAT Council direct staff to negotiate the Canada Wide Early Years Childcare Agreement (CWELCC) and authorize the Mayor and Clerk to enter into the agreement.

    CARRIED

L.4
Review of ATV By-Law

 
  • Resolution No228-22
    Moved byCouncillor Dalgity
    Seconded byCouncillor Ferguson

    THAT Council accept the updates to By-Law 13-108 as amended by By-Law 19-40 as submitted by Staff and that By-Law 13-08 as amended by 19-40 be rescinded and replaced with the revised By-Law;

    AND THAT Council Direct Staff to update By-Law 13-108 and short form wording with Schedule A and Schedule B as per Revision 2;

    AND THAT Council Direct Staff if a 1 year trial period of this revision is recommended.

    CARRIED

L.5
Award of Main St. Pedestrian Crossover

 
  • Resolution No229-22
    Moved byCouncillor Dalgity
    Seconded byCouncillor Ferguson

    THAT Council direct staff to award the contract for the works of installing a pedestrian crossing to Partham Engineering Ltd. in the amount of $36,600.00 plus HST

    AND THAT any cost above the $28,000.00 allocated for this project in the 2022 Budget be assigned to the funds allocated in the budget for traffic calming.

    CARRIED

L.6
Windstorm Update – Levels of Service

 
  • Resolution No230-22
    Moved byCouncillor Dalgity
    Seconded byCouncillor Ferguson

    THAT Council direct staff to continue to provide extended hours at the landfill and communicate this to residents to inform them of the additional access to our disposal services for brush and wood debris for an additional 2 weeks.

    CARRIED

L.7
Site Plan Control By-law and Associated Guidelines

 
  • Resolution No231-22
    Moved byCouncillor Dalgity
    Seconded byCouncillor Ferguson

    THAT Council approve Site Plan Control By-law as detailed in the Attachment B to be implemented on July 1, 2022 and the modifications to the Fees and Charges By-law as detailed in Attachment D.

    CARRIED

L.8
Planning Act Changes, Pre-consultation By-law and Planning Department Level of Service Report

 
  • Resolution No232-22
    Moved byCouncillor Dalgity
    Seconded byCouncillor Ferguson

    THAT Council receive this report as information.

    CARRIED
  • Resolution No233-22
    Moved byCouncillor Dalgity
    Seconded byCouncillor Ferguson

    THAT Council approve the Pre-consultation By-law as detailed in Attachment A; and

    THAT Council direct staff to provide a report on the number of mandatory pre-consultations for 2022 with recommendations for a pre-consultation fee to be considered for the 2023 budget.

    CARRIED
  • Resolution No234-22
    Moved byCouncillor Dalgity
    Seconded byCouncillor Ferguson

    THAT Council direct staff to implement the use of the Zoning Certificate charge of $100 for the planning review of building permits as of July 1, 2022.

    CARRIED
  • Resolution No235-22
    Moved byCouncillor Dalgity
    Seconded byCouncillor Ferguson

    THAT Council direct staff to develop staffing options including a Cooperative Planning Student Program and/or an additional full-time Planning Staff position with associated budget and review of planning application fees to be considered for the 2023 budget.

    CARRIED

L.12
Notice of Motion - Parking Restrictions Adelaide St.

 
  • Resolution No236-22
    Moved byCouncillor Dalgity
    Seconded byCouncillor Ferguson

    WHEREAS concerns regarding parking on Adelaide Street have been brought forward to the municipality;

    THEREFORE BE IT RESOLVED THAT Council direct staff to bring forward a report to investigate the concerns and provide recommendations regarding parking on Adelaide Street between Marshall Street and Finner Court.

    CARRIED

L.13
Information List #11-22 item c Town of Newmarket’s Resolution re: Mandatory Firefighter Certification

 
  • Resolution No237-22
    Moved byCouncillor Dalgity
    Seconded byCouncillor Ferguson

    THAT the Town of Newmarket’s Resolution re: Mandatory Firefighter Certification be forwarded to the Director of Protective Services.

    CARRIED

L.9
LEAR - Working Group and additional funding

 
  • Resolution No238-22
    Moved byDeputy Mayor Minnille
    Seconded byCouncillor Holmes

    THAT Council strike a working group of Council that consists of three members of Council plus the Municipality’s planning consultant Marc Rivet.

    AND THAT Committee of the Whole recommend that Council allocate up to $10,000 to conduct a further review and clarification of the LEAR.

    YAS (5)Councillor Dalgity, Councillor Maydan, Councillor Holmes, Councillor Guerard, and Councillor Ferguson
    NAS (2)Mayor Lowry, and Deputy Mayor Minnille
    CARRIED (5 to 2)

    Mayor Lowry requested a recorded vote.


L.10
LEAR - Appointment of Working Group Members

 
  • Resolution No239-22
    Moved byCouncillor Holmes
    Seconded byCouncillor Ferguson

    THAT Council appoint the following three members of Council to the working group: Councillor Holmes, Councillor Ferguson and Councillor Guerard.

    YAS (5)Councillor Dalgity, Councillor Maydan, Councillor Holmes, Councillor Guerard, and Councillor Ferguson
    NAS (2)Mayor Lowry, and Deputy Mayor Minnille
    CARRIED (5 to 2)

    Mayor Lowry requested a recorded vote


L.11
LEAR - Future discussion September 6, 2022

 
  • Resolution No240-22
    Moved byCouncillor Holmes
    Seconded byCouncillor Ferguson

    THAT Council direct the Clerk to organize dates for LEAR Working Group meetings and contact members of the LEAR working group to attend upcoming meetings of the Council LEAR Working Group.

    CARRIED
  • Resolution No241-22
    Moved byCouncillor Maydan
    Seconded byCouncillor Dalgity

    THAT Council hold off on any discussion on the LEAR until such a time that the working group of council completes their additional review and brings forward a report to Council for consideration by September 6, 2022.

    CARRIED

M.
BY-LAWS

 

Mayor Lowry took over as Chair at 7:18 pm

  • Resolution No242-22
    Moved byCouncillor Ferguson
    Seconded byCouncillor Holmes

    THAT By-laws 22-041to 22-044 be taken as read, passed, signed, and sealed in Open Council.

    CARRIED

M.1
Bylaw 22-041 Site Plan Control By-law with Sch A

This item has attachments. 
1.By-law 22-041 Site Plan Control By-law with Sch A.pdf
  • Resolution No243-22
    Moved byCouncillor Ferguson
    Seconded byCouncillor Holmes

    THAT By-law 22-041 being a by-law to designate the Municipality of Mississippi Mills as a Site Plan Control Area and to delegate Site Plan Control powers and authority and to adopt certain procedures for the processing of Site Plan Control applications and to exempt certain classes of development from approval.

    CARRIED

M.2
Bylaw 22-042 Amendment to Fees and Charges (amends 21-108) 

This item has attachments. 
1.Bylaw 22-042 Amendment to Fees and Charges (amends 21-108) June 13.pdf
  • Resolution No244-22
    Moved byCouncillor Ferguson
    Seconded byCouncillor Holmes

    THAT By-law 22-042 being a by-law to amend the Fees and Charges By-law for site plan control fees.

    CARRIED

M.3
Bylaw 22-043 Pre-Consultation By-law 2022

This item has attachments. 
1.Bylaw 22-042 Amendment to Fees and Charges (amends 21-108) June 13(1).pdf
  • Resolution No245-22
    Moved byCouncillor Ferguson
    Seconded byCouncillor Holmes

    THAT By-law 22-043 being a By-law to require applicants for Major Zoning By-law Amendment and Major Site Plan Control (major) to attend a pre-consultation meeting with the municipality before submission of their application.

    CARRIED

M.4
Bylaw 22-044 ATV By-law (repeals 13-108)

This item has attachments. 
1.Bylaw 22-044 New ATV.pdf
  • Resolution No246-22
    Moved byCouncillor Ferguson
    Seconded byCouncillor Holmes

    THAT By-law 22-044 being a by-law to regulate the operations of all-terrain vehicles on all highways under the jurisdiction of the Municipality of Mississippi Mills.

    CARRIED

N.
ANNOUNCEMENTS AND INVITATIONS

 

Councillor Holmes - Information session in Clayton regarding seniors housing

Mayor Lowry - introduced two new members of staff: Andrew Hodge, Deputy Treasurer and Bailey Delanty, Building Official.

O.
CONFIRMATORY BY-LAW

 
  • Resolution No247-22
    Moved byCouncillor Maydan
    Seconded byCouncillor Dalgity

    THAT By-law 22-045 being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Mississippi Mills at its regular meeting held on the 21st day of June, 2022, be read, passed, signed and sealed in Open Council this 21st day of June, 2022.

    CARRIED

P.
ADJOURNMENT

 
  • Resolution No248-22
    Moved byCouncillor Ferguson
    Seconded byDeputy Mayor Minnille

    THAT the meeting be adjourned at 7:24 p.m.

    CARRIED
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