The Corporation of the Municipality of Mississippi Mills

Special Committee of the Whole Meeting

Minutes

-
Council Chambers, Municipal Office
3131 Old Perth Road
Committee Present:
  • Mayor Lowry
  • Deputy Mayor Minnille
  • Councillor Dalgity
  • Councillor Maydan
  • Councillor Holmes
  • Councillor Guerard
  • Councillor Ferguson
Staff Present:
  • Ken Kelly, CAO
  • Cynthia Moyle, Acting Clerk
  • Jennifer Russell, Deputy Clerk
  • Rhonda Whitmarsh, Treasurer
  • Chad Brown, Fire Chief
  • Tiffany MacLaren, Community and Culture Coordinator
  • Calvin Murphy, Recreation Manager
  • Cory Smith, A/Director of Roads and Public Works

A.
CALL TO ORDER 
 

Councillor Dalgity called the meeting to order at 1:00 p.m.

B.
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
 

Councillor Dalgity declared a conflict of interest on the Daycare operations budget as his daughter is employed by the Daycare.

C.
APPROVAL OF AGENDA
 

  • Motion NoCW186-20
    Moved byCouncillor Ferguson
    Seconded byCouncillor Guerard

    THAT the agenda be approved as presented.

    CARRIED

D.
SPECIAL REPORTS
 

D.1
Budget Survey Results
This item has attachments. 

1.Survey results Q1-Q17.pdf

Treasure Whitmarsh provided an overview of the survey results.

Council recessed at 2:47 p.m.
Council resumed at 3:00 p.m.

  • Motion NoCW187-20
    Moved byMayor Lowry
    Seconded byCouncillor Holmes

    THAT Committee of the Whole recommends Council accept the 2021 Budget Survey results as information.

    CARRIED

D.2
Funding for Ramsay Recreational Halls
This item has attachments. 

1.Rec and Culture - Report 1 - Funding for Ramsay Recreational Facilities 2021.pdf
2.Rec and Culture - Report 1 - Attahc 1 Ramsay Report Attachments NEW.pdf
  • Motion NoCW188-20
    Moved byMayor Lowry
    Seconded byCouncillor Ferguson

    THAT Committee of the Whole recommends Council approve annual funding for years 2021, 2022 and 2023 as follows:

    Union Hall - $5,500; and
    Clayton Hall - $14,500;

    AND FURTHERMORE THAT, funding for the Ramsay Recreational Halls is conditional upon entering into formal funding agreements between the Municipality of Mississippi Mills and the respective Ramsay Recreational Hall outlining their financial contributions.

    CARRIED

D.3
2021 Funding for Mississippi Mills Museums
This item has attachments. 

1.Rec and Culture - Report 2 - Museum Funding 2021 Budget.pdf
2.Rec and Culture - Report 2 - Attach 1 - Museums Report Attachments.pdf

Councillor Holmes declared a pecuniary interest on item D.4 2021 Funding for Mississippi Mills Museum as she sits on the North Lanark Regional Museum of Directors and did not participate in discussion or vote regarding this item.

  • Motion NoCW189-20
    Moved byMayor Lowry
    Seconded byCouncillor Ferguson

    THAT Committee of the Whole recommends Council approve the 2021 annual funding for Mississippi Mills Museums as follows:
    North Lanark Regional Museum (NLRM) - $26,780;
    Mississippi Valley Textile Museum (MVTM) - $69,345; and
    Mill of Kintail Museums (JNM & RTMM) - $12,220,

    which is formulated based on their 2020 funding plus a 2% CPI increase;

    AND THAT, municipal funding for all Mississippi Mills Museums be reviewed once the Conservation Authority’s working group has completed their review of the Mill of Kintail Museums;

    AND THAT FURTHERMORE, the museum funding is conditional upon entering into formal funding agreements between the Municipality of Mississippi Mills and the respective museums detailing financial contributions, in-kind services from the Municipality, identifying specific objectives and performance measures required of the museums including annual reporting on visitors.

    CARRIED

  • North Lanark Regional Museum

    Motion NoCW190-20
    Moved byDeputy Mayor Minnille
    Seconded byMayor Lowry

    THAT Committee of the Whole recommends Council approve an interest free loan to the North Lanark Regional Museum (NLRM) in the amount of $13,500, repayable over three years;
    AND THAT, if North Lanark Regional Museum defaults on their loan payments, the Municipality will withhold their annual allocation until the loan has been repaid in full.

    CARRIED

D.4
County of Lanark Report re: Last Mile Broadband Internet
This item has attachments. 

1.20 2020 20 Internet Broadband Last Mile.pdf
  • Motion NoCW191-20
    Moved byMayor Lowry
    Seconded byCouncillor Ferguson

    THAT Committee of the Whole accept the report from County of Lanark re: Last Mile Broadband Internet, as information.

    CARRIED
Finance and Administration

D.5
2021 Budget
This item has attachments. 

1.2021 BUDGET Cover Page.pdf
2.Budget Index.pdf
3.2021 budget document third draft.pdf

Treasurer Whitmarsh provided an overview of the changes in the draft 2021 Budget since the last meeting.
The resulting tax revenue increase for the Municipality after growth of 2%, is 4.52%.
Water and Sewer rates are also budgeted to increase by 3.04%

 

Budget Shortfall

$3,487,445

Changes to departmental operating budgets

($160,074)

Capital budget changes

($3,750,680)

Increase in transfers to reserves for future capital

$531,749

Increase the capital budget for road work

$108,440

Increase tax revenue as a result of growth (2%)

($216,880)

Increase operating budgets for new staffing effective June 1, 2021 (IT, HR, Communications)

$48,090

Increase operating budgets for office modifications, office equipment, training, etc.

$74,070

Increase the capital budget for a Transportation Master Plan less applicable development charges

$15,500

Increase the operating budget for broadband

$27,125

Increase taxation revenue above growth

($164,785)

Revised shortfall

$0

 

  • Motion NoCW192-20
    Moved byCouncillor Maydan
    Seconded byCouncillor Ferguson

    THAT the Committee of the Whole extends the meeting length by one hour.

    CARRIED

  • Councillor Dalgity turned the Chair over to Mayor Lowry for the Daycare Operational Budget portion of the meeting.

    Motion NoCW193-20
    Moved byCouncillor Maydan
    Seconded byCouncillor Holmes

    THAT Committee of the Whole recommends Council accept the Daycare Operational Budget as presented. 

    CARRIED

  • Councillor Dalgity resumed as Chair.

    Motion NoCW194-20
    Moved byCouncillor Maydan
    Seconded byMayor Lowry

    THAT Committee of the Whole recommends Council accept the 2021 Budget, excluding Daycare Operational Budget, as amended.

    CARRIED

E.
OTHER/NEW BUSINESS
 

E.1
Verbal Notice of Motion
 

Councillor Guerard provided a verbal notice of motion regarding Joint Recreation Cost Sharing Agreement payments with the formal wording to appear at the December 1, 2020 Committee of the Whole meeting when the motion will be debated.

F.
ADJOURNMENT
 

  • Motion NoCW195-20
    Moved byCouncillor Maydan
    Seconded byCouncillor Ferguson

    THAT the meeting be adjourned at 5:06 p.m.

    CARRIED
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