The Corporation of the Municipality of Mississippi Mills

Accessibility Advisory Committee Meeting

MINUTES

-
E-participation
Committee Present:
  • Councillor Guerard
  • Araina Clark
  • Betty Preston
  • Jim Lowry
  • Kristen Ray
  • Myrna Blair
Committee Absent:
  • Claire Marson
Staff Present:
  • Casey Munro, Deputy Clerk
  • Jennifer Russell, Deputy Clerk

A.
CALL TO ORDER
 

The Chair, Betty Preston, called the meeting to order at 3:00 p.m

B.
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
 

None

C.
APPROVAL OF AGENDA
 

  • Moved byAraina Clark
    Seconded byMyrna Blair

    THAT the agenda be approved as presented.

    CARRIED

D.
APPROVAL OF MINUTES
This item has attachments. 

1.May 19, 2021 Accessibility Advisory Committee minutes.pdf
  • Moved byKristen Ray
    Seconded byJim Lowry

    THAT the minutes dated May 19, 2021 be approved.

    CARRIED
  • Moved byAraina Clark
    Seconded byMyrna Blair

    THAT Kristen Ray Chair the remainder of the meeting.

    CARRIED

E.
BUSINESS ARISING OUT OF MINUTES
 

None

F.
DELEGATIONS AND PRESENTATIONS
 

None

G.
REPORTS
 

G.1
Accessibility Compliance Audit and Changes to Policies and Procedures
This item has attachments. 

1.Admin Report - Accessibility Compliance and Policy Updates.pdf
2.AD-01. Accessible Customer Service Policy revised April 2021.pdf
3.AD-02. Accessibile Customer Service Procedures revised April 2021.pdf
4.HR-19. Recruitment Policy Updated April 2021.pdf
5.HR-34. Return to Work Process and Plan.pdf
6.HR-35. Individual Accommodation Plan Process and Plan.pdf

Jennifer Russell provided an overview of the compliance audit and the report to Council.

Committee members discussed the following items:

  • COVID protocols are not included in these policies and procedures
  • Too much repetition in the policies or procedures
  • Policies and procedures need to be updated and streamlined
  • Moved byCouncillor Guerard
    Seconded byJim Lowry

    THAT the report be received for information;

    AND THAT item G.1. Accessibility Compliance Audit and Changes to Policies and Procedures, be deferred to the next Accessibility Advisory Committee meeting for further review.

    CARRIED

H.
INFORMATION AND CORRESPONDENCE
 

H.1
Resignation of Committee Member - Paul Crozier
 

Accessibility Advisory Committee member Paul Crozier submitted his resignation by email on May 20, 2021. The Committee will not be filling his vacant position at this time.

H.2
New Staff Resource - Casey Munro, Deputy Clerk
 

The Committee welcomed Casey Munro, Deputy Clerk, as the new Accessibility Advisory Committee staff resource.

I.
ROUND TABLE
 

Araina Clark - Millrun Park's progress is well underway and looking beautiful.

Councillor Guerard - Federal voting process had accessibility issues with forcing electors to use stairs. Future voting stations should be on one level to avoid these issues.

J.
OTHER / NEW BUSINESS
 

None

K.
MEETING ANNOUNCEMENTS
 

The next Accessibility Advisory Committee meeting will be October 20, 2021 at 3:00 p.m.

L.
ADJOURNMENT
 

  • Moved byBetty Preston
    Seconded byJim Lowry

    THAT the meeting be adjourned at 3:38 p.m.

    CARRIED
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