The Corporation of the Municipality of Mississippi Mills

Committee of the Whole Meeting

MINUTES

Immediately Following Council
E-participation
Committee Present:
  • Deputy Mayor Minnille
  • Councillor Dalgity
  • Councillor Maydan
  • Councillor Holmes
  • Councillor Guerard
  • Councillor Ferguson
Committee Absent:
  • Mayor Lowry
Staff Present:
  • Ken Kelly, CAO
  • Cynthia Moyle, Acting Clerk
  • Jennifer Russell, Deputy Clerk
  • Maggie Yet, Planner 1
  • Cory Smith, A/Director of Roads and Public Works
  • Rhonda Whitmarsh, Treasurer

Councillor Guerard called the meeting to order at 6:58 p.m. Mayor Lowry sent her rejects and was absent from the meeting.

  • Resolution NoCW037-21
    Moved byCouncillor Maydan
    Seconded byDeputy Mayor Minnille

    THAT the agenda be approved with item F.4. Council Expenses 2020 report revisions, as amended.

    CARRIED
  • Resolution NoCW038-21
    Moved byCouncillor Dalgity
    Seconded byCouncillor Holmes

    THAT the minutes dated February 2 and 9, 2021 be approved.

    CARRIED
Building and Planning
  • Resolution NoCW039-21
    Moved byCouncillor Maydan
    Seconded byCouncillor Holmes

    THAT the Committee of the Whole recommends that Council approve the proposed changes to Units 9 and 10 to the Plan of Condominium for Lanark County Condominium Standard No. 18, municipally known as Thoburn Mill Condominium, 83 Little Bridge Street and direct staff to advise the County of Lanark of Council’s support for the proposed amendment.

    CARRIED
  • Resolution NoCW040-21
    Moved byCouncillor Ferguson
    Seconded byCouncillor Dalgity

    THAT Committee of the Whole recommend Council approve the site plans for the property described legally as Part Lot 15, Anderson Section, Plan 6262, being Part 1 on RP 27R-11489;

    AND THAT the Mayor and Acting Clerk be authorized to enter into a Site Plan Control Agreement for the proposed works.

    CARRIED
Roads and Public Works
  • Resolution NoCW041-21
    Moved byCouncillor Maydan
    Seconded byDeputy Mayor Minnille

    THAT Committee of the Whole recommend Council direct staff to engage JP2G Consultants Inc. to provide a preliminary area assessment of the stormwater management for Finner Court and surrounding area at the cost of $2,842.00 plus HST;

    AND THAT staff report back to Council the findings of the preliminary area assessment, including short term solutions and a work plan and cost estimate to complete a more detailed review of the stormwater management of the area based on the information obtained in the preliminary area assessment;

    AND THAT the works be funded from budgetary surplus at year end if available or out of reserves if budgetary surplus is not available.

    CARRIED
  • Resolution NoCW042-21
    Moved byDeputy Mayor Minnille
    Seconded byCouncillor Ferguson

    THAT Committee of the Whole recommend Council direct staff to participate in a joint tender with Lanark County and other local Municipalities for the purposes of procuring services for the 2021 Roadside Spraying Program.

    CARRIED
  • Resolution NoCW043-21
    Moved byCouncillor Maydan
    Seconded byCouncillor Dalgity

    THAT Committee of the Whole recommend Council authorize the Mayor and Acting Clerk to enter into Standing Offer Agreements for Professional Engineering Services with the following consultants: J.L. Richards & Associates Ltd., JP2G Consultants Inc., Parsons Inc., and with HP Engineering Inc. (for structural Engineering Only).

    CARRIED
Finance and Administration
  • Resolution NoCW044-21
    Moved byCouncillor Maydan
    Seconded byCouncillor Ferguson

    THAT Committee of the Whole recommends that Council accept the Treasurer’s 2020 Statement of Reserve Funds (Development Charges) as presented.

    CARRIED
  • Resolution NoCW045-21
    Moved byDeputy Mayor Minnille
    Seconded byCouncillor Dalgity

    THAT the statement of Council Expenses for 2020 be received for information.

    CARRIED
  • Resolution NoCW046-21
    Moved byCouncillor Maydan
    Seconded byCouncillor Dalgity

    THAT the 2020 Freedom of Information (FOI) Summary be received for information.

    CARRIED
  • Resolution NoCW047-21
    Moved byDeputy Mayor Minnille
    Seconded byCouncillor Ferguson

    THAT the Committee of the Whole recommends endorsing the Agriculture Committee’s response to the Drainage Act Discussion Paper.

    CARRIED
  • Resolution NoCW048-21
    Moved byCouncillor Holmes
    Seconded byCouncillor Maydan

    THAT the Committee of the Whole recommend that Council approve the addition of “Ed Douglas” to the Municipality’s Names Reserve List for consideration for future naming of a street within the municipality.

    CARRIED

Councillor Dalgity - Verbal notice of motion to bring forward motion #4 from the Special Committee of the Whole February 9, 2021 meeting, item D.1 Status of Joint Cost Sharing Recreation Agreement with Beckwith & Carleton Place, which was accidently missed.

Councillor Holmes - Verbal notice of motion requesting a public survey on the Joint Recreation Cost Sharing agreement.

Deputy Mayor Minnille provided highlights from the County Council meeting which included commending staff for their dedication during the COVID 19 pandemic and recognizing the work of paramedics.

Members reviewed the pending list.

  • Resolution NoCW050-21
    Moved byCouncillor Dalgity
    Seconded byCouncillor Maydan

    THAT the meeting be adjourned at 7:38 p.m.

    CARRIED
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