The Corporation of the Municipality of Mississippi Mills

Committee of the Whole Meeting

MINUTES

IMMEDIATELY FOLLOWING COUNCIL
E-participation
Committee Present:
  • Mayor Lowry
  • Deputy Mayor Minnille
  • Councillor Dalgity
  • Councillor Maydan
  • Councillor Holmes
  • Councillor Guerard
  • Councillor Ferguson
Staff Present:
  • Ken Kelly, CAO
  • Cynthia Moyle, Acting Clerk
  • Tiffany MacLaren, Economic & Cultural Coordinator
  • Dawn McDonald, Administrative Assistant
  • Cory Smith, A/Director Roads and Public Works
  • Calvin Murphy, Recreation Manager

A.
CALL TO ORDER (immediately following Council)
 

Councillor Guerard called the meeting to order at 7:11 p.m.

B.
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
 

None

C.
APPROVAL OF AGENDA
 

  • Resolution NoCW155-21
    Moved byCouncillor Dalgity
    Seconded byCouncillor Maydan

    THAT the agenda be approved as presented.

    CARRIED

D.
APPROVAL OF MINUTES
This item has attachments. 

1.14. May 18, 2021 Draft COW Meeting Minutes.pdf
  • Resolution NoCW156-21
    Moved byCouncillor Ferguson
    Seconded byDeputy Mayor Minnille

    THAT the minutes dated May 18, 2021 be approved.

    CARRIED

E.
CONSENT REPORTS
 

  • Resolution NoCW157-21
    Moved byCouncillor Holmes
    Seconded byCouncillor Maydan

    THAT the following committee minutes be received.

    CARRIED

F.
STAFF REPORTS
 

Roads and Public Works

F.1
Review of ATV By-Law
This item has attachments. 

1.Review of ATV BY-LAW.pdf
  • Resolution NoCW158-21
    Moved byCouncillor Maydan
    Seconded byCouncillor Dalgity

    THAT Committee of the Whole refer the item back to staff to bring forward a report to the October 5, 2021 meeting with options for Council's consideration.

    CARRIED

F.2
Hydro Services to Phase 3 of the Mississippi Mills Business Park
This item has attachments. 

1.Hydro Services to Phase 3 of the MMills Business Park.pdf
  • Resolution NoCW159-21
    Moved byMayor Lowry
    Seconded byCouncillor Holmes

    THAT Committee of the Whole recommends Council authorize the Mayor and Acting Clerk to enter into an agreement with Ottawa River Power Corporation  to provide the hydro services and street lighting  to Phase 3 of the Mississippi Mills Business Park in the amount of $115,074.00 plus HST.

    CARRIED
Recreation and Culture

F.3
Mississippi Mills Municipal Film Policy
This item has attachments. 

1.Film Policy Report.pdf
2.1. MM Municipal Film Policy Draft.pdf
3.2. MM Municipal Film Policy Schedule of Fees Draft.pdf
4.3. Code of Conduct Film Policy Draft.pdf
5.4. List of Movies Filmed in MM.pdf
  • Resolution NoCW160-21
    Moved byCouncillor Maydan
    Seconded byCouncillor Dalgity

    THAT Committee of the Whole defer the report until the June 15th meeting to allow staff to revise the fee schedule. 

    CARRIED
Finance and Administration

F.4
Committee Restructuring 3
This item has attachments. 

1.Admin Report - Committee Restructuring 3 - cm.pdf
2.Admin Report 3 - Attachment Committee Flow Chart and Calendar.pdf
3.Att Restructure 3 Ag and Agenda.pdf
  • Resolution NoCW161-21
    Moved byCouncillor Maydan
    Seconded byCouncillor Dalgity

    THAT the Committee of the Whole receive the Committee Restructuring 3 report for information;

    AND THAT Committee of the Whole provide Staff with direction to amend the report to be brought back to the June 15th meeting.

    CARRIED

F.5
Amendment to Safe Properties By-Law (By-Law No. 21-010) Section 7 Administration and Enforcement Amendments
This item has attachments. 

1.Amendment to Safe Properties By-law.pdf
  • Resolution NoCW162-21
    Moved byCouncillor Maydan
    Seconded byMayor Lowry

    THAT the Committee of the Whole directs the Acting Clerk to prepare the By-Law Amendment to the Safe Property By-Law.

    CARRIED

F.6
Part 1 – Provincial Offences Act - Set Fine Schedule By-Law No. 07-72, Transient Traders, By-Law No. 19-41, Pool, By-Law No. 21-010, Safe Property
This item has attachments. 

1.Report - Set Fines Amendments.pdf
2.Transient Trader By-law 07-72.pdf
3.Pools - By-laws 19-041.pdf
4.By-law 21-010.pdf
  • Resolution NoCW163-21
    Moved byMayor Lowry
    Seconded byCouncillor Maydan

    THAT the Committee of the Whole directs the Acting Clerk to proceed with Part 1 – Provincial Offences Act, Set Fine Schedule amendments to By-Law No. 07-72 Transient Traders, By-Law No. 19-41 Pool and By-Law No. 21-010 Safe Property.

    CARRIED

F.7
Council position on MRPC Annual General Meeting business
This item has attachments. 

1.CAO - MRPC Annual General Meeting Direction Required.pdf
2.1. AMF AGM Briefing Note.pdf
3.2. Audited Financial Statements Mississippi River Power Corp FS 2020 (1).pdf
4.3. MRPC Budget 2021.pdf
5.4. MRPC Budget Presentation 2021.pdf
  • Resolution NoCW164-21
    Moved byCouncillor Holmes
    Seconded byCouncillor Dalgity

    THAT the Committee of the Whole recommend to Council to designate Councillor Maydan as its representative to attend the Annual General Meeting of the Mississippi River Power Corporation and vote for the suggested motions of the Board.

    CARRIED

F.8
Council requested information for Joint Cost Sharing Agreement 
This item has attachments. 

1.CAO Additonal information requested Cost Sharing June 1 2021.pdf
2.1. Recreation Cost Sharing Minutes - March 31 2021.pdf
3.2. Recreation Cost Sharing Committee - Terms of Reference.pdf
4.3. April 7 Cost Sharing Proposal for 2021 Mississippi Mills Signed.pdf
  • Resolution NoCW165-21
    Moved byDeputy Mayor Minnille
    Seconded byCouncillor Ferguson

    THAT Committee of the Whole recommend Council receive this staff report as information to satisfy the resolution adopted at the May 11, 2021 Special Committee of the Whole meeting.

    CARRIED
  • Resolution NoCW166-21
    Moved byCouncillor Dalgity
    Seconded byCouncillor Ferguson

    MOTION TO EXTEND CURFEW

    THAT the Committee of the Whole meeting on June 1, 2021 be extended by one hour.

    CARRIED

F.9
Recreation/Library Cost Sharing
 

F.9.a
Recreation (Excluding Library)
This item has attachments. 

1.CP April 7 Cost Sharing Proposal for 2021 Mississippi Mills Signed (002).pdf
  • Resolution NoCW167-21
    Moved byCouncillor Ferguson
    Seconded byCouncillor Dalgity

    THAT the Committee of the Whole recommend Council approve the 2% increase on the 2020 budget allocations in the cost sharing agreement for recreation and pool services as proposed by the Town of Carleton Place for 2021.

    CARRIED

F.9.b
Library
This item has attachments. 

1.Library Bd Letter CPPL and MMPL April 29 2021 report to Council.pdf
  • Resolution NoCW168-21
    Moved byCouncillor Maydan
    Seconded byCouncillor Dalgity

    THAT the Committee of the Whole recommend Council approve the 2% increase on the 2020 budget allocations in the cost sharing agreement as proposed by the Town of Carleton Place for Library services to cover the period from January 1, 2021 to September 30, 2021.

    CARRIED
  • Resolution NoCW169-21
    Moved byCouncillor Maydan
    Seconded byCouncillor Dalgity

    THAT the Committee of the Whole recommend Council approve the Municipality of Mississippi Mills library services reimbursement plan to south Ramsay residents for non-resident library fees incurred effective October 1, 2021.

    CARRIED

G.
NOTICE OF MOTION
 

H.
INFORMATION ITEMS
 

H.1
Mayor's Report
 

Fire Chief Chad Brown has submitted an AMO conference delegation request regarding the Development of a Fire Training Centre. If it is accepted Councillors Ferguson and Dalgity may want to attend the conference in August. 

H.2
County Councillor's Report
This item has attachments. 

1.21-05-26 County Council Media Release.pdf

Deputy Mayor Minnille provided a summary of items discussed at the May 26, 2021 County Council meeting including endorsement of the housing and homelessness 10 year plan, hiring of a consultant to conduct a study on affordable housing demand and approval to create a small housing and homelessness working group. He also acknowledged the Warden's declaration of June as PRIDE month.

Mayor Lowry provided an overview on a number of AMO conference delegation requests submitted by the County which included: Code of Conduct, ATV after market parts, left turn lane in Ramsay at Concession 5A and Hwy. 7, benefits of electric vehicles and the increase in Mental Health referrals.

H.3
Mississippi Valley Conservation Authority Report
This item has attachments. 

1.Uncertain Future for MVCA Conservation Areas.pdf

Councillor Bev Holmes brought to the attention of Council, the recent press release regarding proposed provincial regulations to remove visitor amenities (ie. parking, trails, washrooms, etc.) from the core mandate of conservation authorities. This would eliminate eligibility for funding under the municipal levy, resulting in a tremendous strain on the future of MVCA Conservation Areas, like the Mill of Kintail, and could have a potential negative impact for people who enjoy visiting these trails. 

H.4
Library Board Report
 

H.5
Information List #11-21
This item has attachments. 

1.INFORMATION LIST 1-9.pdf
  • Resolution NoCW170-21
    Moved byCouncillor Maydan
    Seconded byCouncillor Ferguson

    THAT the information list #11-21 be received for information.

    THAT item #3 - Municipality of West Elgin - Phragmites (Invasive Perennial Grass) be pulled and a motion of support be included in the next Committee of the Whole report;

    AND THAT item #5 - Municipality of Chatham-Kent - Exempt Carbon Tax on Primary Agriculture Producers be pulled and a motion of support be included in the next Committee of the Whole report.

    THAT item #8 - Request for Proclamation of Deafblind Awareness in Mississippi Mills be pulled and a proclamation be brought forward to the next Council meeting;

    THAT item #9 - Resignation letter from Paul Crozier re: the Accessibility Advisory Committee and the Agricultural Advisory Committee be pulled and a motion be brought forward to Council accepting his resignation with regret;

     

     

    CARRIED

H.6
Meeting Calendar (June, July, August)
This item has attachments. 

1.Council Calendar June 2021.pdf
2.Council Calendar July 2021.pdf
3.Council Calendar August 2021.pdf

June 22 - Special Council Meeting 4:00 p.m.

June 23 - Recreation Joint Cost Sharing 10:30 a.m.

June 24 - MRPC Annual General Meeting 11:00 a.m.

I.
OTHER/NEW BUSINESS
 

J.
PENDING LIST
This item has attachments. 

1.June 1 Pending List.pdf

Members reviewed the pending list.

K.
ADJOURNMENT
 

  • Resolution NoCW171-21
    Moved byCouncillor Ferguson
    Seconded byCouncillor Dalgity

    THAT the meeting be adjourned at 9:38 p.m.

    CARRIED
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