The Municipality of Mississippi Mills

Committee of the Whole Meeting

MINUTES

IMMEDIATELY FOLLOWING COUNCIL
Hybrid
3131 Old Perth Road.
Committee Present:
  • Mayor Lowry
  • Deputy Mayor Minnille
  • Councillor Dalgity
  • Councillor Maydan
  • Councillor Holmes
  • Councillor Guerard
  • Councillor Ferguson
  • Melanie Knight, Senior Planner
  • Cory Smith, A/Director of Public Works
Staff Present:
  • Ken Kelly, CAO
  • Casey Munro, Deputy Clerk
  • Jeanne Harfield, Clerk
  • Jeff Letourneau, Director of Corporate Services & Treasurer

A.
CALL TO ORDER (immediately following Council)

 

Councillor Maydan called the meeting to order at 7:00 p.m.

B.
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

 

None were declared.

C.
APPROVAL OF AGENDA

 
  • Resolution NoCW151-22
    Moved byDeputy Mayor Minnille
    Seconded byCouncillor Dalgity

    THAT the agenda be approved as presented.

    CARRIED

D.
APPROVAL OF MINUTES

This item has attachments. 
1.11. May 17 COW Minutes.pdf
  • Resolution NoCW152-22
    Moved byCouncillor Ferguson
    Seconded byCouncillor Holmes

    THAT the minutes dated May 17, 2022 be approved.

    CARRIED

E.
CONSENT REPORTS

 
  • Resolution NoCW153-22
    Moved byCouncillor Holmes
    Seconded byCouncillor Dalgity

    THAT the following consent reports and committee minutes be received.

    CARRIED

F.
STAFF REPORTS

 

F.1
Supply and Delivery Front Mount Mower

This item has attachments. 
1.Supply and Delivery Front Mount Mower.pdf
  • Resolution NoCW154-22
    Moved byDeputy Mayor Minnille
    Seconded byCouncillor Dalgity

    THAT Committee of the Whole recommend Council approve Tender No. 22-03 be awarded to Green Tech Ag & Turf Inc for the supply & delivery of a 36 Horsepower Diesel Lawn Tractor in the amount of $41,605,00 plus H.S.T.

    CARRIED

    STAFF DIRECTION - The Recreation Manager to provide an estimated delivery of the new mower to Council.


F.2
Canada Wide Early Years Childcare Agreement

This item has attachments. 
1.Canada wide Early Years Childcare Agreement .pdf
  • Resolution NoCW155-22
    Moved byCouncillor Holmes
    Seconded byCouncillor Ferguson

    THAT Committee of the Whole recommend Council direct staff to negotiate the Canada Wide Early Years Childcare Agreement (CWELCC) and authorize the Mayor and Clerk to enter into the agreement.

    CARRIED

F.3
Review of ATV By-Law

This item has attachments. 
1.ATV BY-LAW UPDATE(1).pdf
2.Bylaw New ATV - SFW -Set Fines-Revised (1).pdf
3.Bylaw New ATV(1).pdf
4.Schedule A Revision 1(1).pdf
5.Schedule A - Revision 2(1).pdf
  • Resolution NoCW156-22
    Moved byDeputy Mayor Minnille
    Seconded byMayor Lowry

    THAT Committee of the Whole accept the updates to By-Law 13-108 as amended by By-Law 19-40 as submitted by Staff and that By-Law 13-08 as amended by 19-40 be rescinded and replaced with the revised By-Law;

    AND THAT Committee of the Whole Direct Staff to update By-Law 13-108 and short form wording with Schedule A and Schedule B as per Revision 2;

    AND THAT Committee of the whole Direct Staff if a 1 year trial period of this revision is recommended.   

    CARRIED

    STAFF DIRECTION - staff to review curfew of ATV operations (to be consistent with OVRT curfews)


F.4
Award of Main St. Pedestrian Crossover

This item has attachments. 
1.Award of Main St. Pedestrian Crossover.pdf
  • Resolution NoCW157-22
    Moved byMayor Lowry
    Seconded byCouncillor Dalgity

    THAT Committee of the Whole recommend that Council direct staff to award the contract for the works of installing a pedestrian crossing to Partham Engineering Ltd. in the amount of $36,600.00 plus HST

    AND THAT any cost above the $28,000.00 allocated for this project in the 2022 Budget be assigned to the funds allocated in the budget for traffic calming.

    CARRIED

F.5
Sale of Non-Viable Lands Appleton

This item has attachments. 
1.Sale of Non-Viable Lands Appleton.pdf
2.Attachment A - Plan 26R-2678 Parts 2 7 8 10 11 13 part of 14 15 16 19 20 21 23 24 25.pdf
  • Resolution NoCW158-22
    Moved byCouncillor Holmes
    Seconded byMayor Lowry

    THAT Committee of the Whole recommend Council direct staff to stop up and sell Lands described as being Parts 2, 7-8, 10-11, 13, a portion of 14, 15-16, 19-21, and 23-25 on Plan 26R-2678, as an unsolicited request for sale of Non-Viable Lands as per the procedures for sale of land as set out in By-Law 19-125.

    AND THAT Committee of the Whole Recommend Council direct staff to proceed without an appraisal for the land and to sell the unopened road allowance to Southwell Homes Ltd., for the amount of $1000.00.

    MOTION REFERRED TO STAFF

  • Resolution NoCW159-22
    Moved byCouncillor Holmes
    Seconded byDeputy Mayor Minnille

    THAT Committee of the Whole refer the report back to staff for additional information. 

    CARRIED

F.6
Windstorm Update – Levels of Service

This item has attachments. 
1.Windstorm Update - Levels of Service.pdf
  • Resolution NoCW160-22
    Moved byCouncillor Dalgity
    Seconded byCouncillor Ferguson

    THAT Committee of the Whole recommend to Council that it direct staff to continue to provide extended hours at the landfill and communicate this to residents to inform them of the additional access to our disposal services for brush and wood debris for an additional 2 weeks.

    CARRIED

    STAFF DIRECTION - staff to bring forward information if they feel an additional week is needed.


F.7
Site Plan Control By-law and Associated Guidelines

This item has attachments. 
1.New Site Plan By-law and associated guidelines and fees.pdf
2.ATTACH A - Consultation Site Plan Control By-law review.pdf
3.ATTACH B NEW SPC By-law with Sch A.pdf
4.ATTACH C New Site-Plan-Application-Guidelines.pdf
5.Bylaw 22-XXX Amendment to Fees and Charges (amends 21-XXX).pdf
  • Resolution NoCW161-22
    Moved byCouncillor Ferguson
    Seconded byCouncillor Dalgity

    THAT Committee of the Whole recommend that Council approve Site Plan Control By-law as detailed in the Attachment B to be implemented on July 1, 2022 and the modifications to the Fees and Charges By-law as detailed in Attachment D.

    CARRIED

F.8
Planning Act Changes, Pre-consultation By-law and Planning Department Level of Service Report

This item has attachments. 
1.Planning Act Changes, Pre-consultation and Level of Service Report.pdf
2.ATTACHMENT A Pre-Consultation By-law 2022.pdf
3.ATTACHMENT B - Pre-consultation request form for Site Plan and Zoning Applications 2022.pdf
4.ATTACHMENT C - CGIS Inquiry Tracker Information.pdf
  • Resolution NoCW162-22
    Moved byCouncillor Ferguson
    Seconded byCouncillor Holmes

    THAT Committee of the Whole recommend that Council receive this report as information.

    CARRIED
  • Resolution NoCW163-22
    Moved byCouncillor Dalgity
    Seconded byCouncillor Ferguson

    THAT Committee of the Whole approve the Pre-consultation By-law as detailed in Attachment A; and

    THAT Committee of the Whole recommend that Council direct staff to provide a report on the number of mandatory pre-consultations for 2022 with recommendations for a pre-consultation fee to be considered for the 2023 budget.

    CARRIED
  • Resolution NoCW164-22
    Moved byCouncillor Holmes
    Seconded byCouncillor Ferguson

    THAT Committee of the Whole recommend that Council direct staff to implement the use of the Zoning Certificate charge of $100 for the planning review of building permits as of July 1, 2022.

    CARRIED
  • Resolution NoCW165-22
    Moved byCouncillor Dalgity
    Seconded byCouncillor Ferguson

    THAT Committee of the Whole recommend that Council direct staff to develop staffing options including a Cooperative Planning Student Program and/or an additional full-time Planning Staff position with associated budget and review of planning application fees to be considered for the 2023 budget.

    CARRIED

F.9
Official Plan Amendment 29 and Zoning By-law Amendment Z-04-22 - Prime Agricultural Area Designation Review (LEAR)

This item has attachments. 
1.COW Report LEAR May 10 2022.pdf
2.ATTACHMENT A_Mmills_OP_2006 Model.pdf
3.Schedule B - cover page.pdf
4.Attachment B - Comparison 2006_2021_2022.pdf
5.Schedule C.pdf
6.Schedule D.pdf
7.OPA 29 LEAR Review_May 9_2022 .pdf
8.DRAFT Bylaw 22-XXX ZBLA LEAR May 10.pdf
9.Agriculture Designation Comparison Map May 2022.pdf
10.LEAR presentation May 16 2022.pdf
  • Resolution NoCW166-22
    Moved byCouncillor Ferguson
    Seconded byCouncillor Holmes

    THAT Committee of the Whole recommend that Council strike a working group of Council that consists of three members of Council plus the Municipality’s planning consultant Marc Rivet.

    AND THAT Committee of the Whole recommend that Council allocate up to $10,000 to conduct a further review and clarification of the LEAR.

    CARRIED
  • Resolution NoCW167-22
    Moved byCouncillor Ferguson
    Seconded byCouncillor Holmes

    THAT Committee of the Whole recommend that Council appoint the following three members of Council to the working group: Councillor Holmes, Councillor Ferguson and Councillor Guerard.

    CARRIED
  • Resolution NoCW168-22
    Moved byCouncillor Ferguson
    Seconded byCouncillor Holmes

    THAT Committee of the Whole recommend that Council hold off on any discussion on the LEAR until such a time that the working group of council completes their additional review and brings forward a report to Council for consideration by September 6, 2022.

    CARRIED

G.
NOTICE OF MOTION

 

G.1
Councillor Dalgity - Parking Restrictions Adelaide St.

 
  • Resolution NoCW169-22
    Moved byCouncillor Dalgity
    Seconded byCouncillor Holmes

    WHEREAS concerns regarding parking on Adelaide Street have been brought forward to the municipality;

    THEREFORE BE IT RESOLVED THAT Council direct staff to bring forward a report to investigate the concerns and provide recommendations regarding parking on Adelaide Street between Marshall Street and Finner Court.

    CARRIED

H.
INFORMATION ITEMS

 

H.1
Mayor's Report

 

Joint Water Quality Group regarding quality of water in Mississippi Lake area met and are seeking a joint AMO delegation request with support from the Conservation Authorities and the Health Unit to request funding for quality control supports.

H.2
County Councillor's Report

 

Deputy Mayor Minnille provided a County update, highlights include: $10 day daycare will be in effect by the end of 2025; portions of the OVRT that are considered accessible and wilderness trails; changes to vaccination policy; and radio network for fire departments.

  • Resolution NoCW169-22
    Moved byDeputy Mayor Minnille
    Seconded byCouncillor Ferguson

    That meeting be extended by 15 min

    CARRIED

H.2.a
County Council Media Release - May 25 2022

This item has attachments. 
1.22-05-25 County Council Media Release - Revised.pdf

Deputy Mayor Minnille provided an update of the recent County Council meeting, highlights include: Early Learning and Child Care Agreement Proceeding, portions of the OVRT now considered accessible and other parts are considered a wilderness trail, approved changes to the vaccination policy, and fire communication systems.

H.3
Mississippi Valley Conservation Authority Report

 

None

H.4
Library Board Report

 

H.5
Information List #11-22

 
  • Resolution NoCW170-22
    Moved byCouncillor Ferguson
    Seconded byCouncillor Dalgity

    THAT the information list #11-22 be received for information.

    AND THAT item H.5.c Town of Newmarket Resolution re: Mandatory Firefighter Certification be pulled for further consideration.

    CARRIED

H.6
Meeting Calendar

This item has attachments. 
1.6 June 2022.pdf

I.
OTHER/NEW BUSINESS

 

J.
PENDING LIST

This item has attachments. 
1.June 07 Pending List.pdf

Members reviewed the pending list.

K.
ADJOURNMENT

 
  • Resolution NoCW171-22
    Moved byDeputy Mayor Minnille
    Seconded byCouncillor Dalgity

    THAT the meeting be adjourned at 9:46 p.m.

    CARRIED
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