The Corporation of the Municipality of Mississippi Mills

Committee of the Whole Meeting

MINUTES

17-20
Immediately Following Council
Council Chambers, Municipal Office
3131 Old Perth Road
Committee Present:
  • Mayor Lowry
  • Deputy Mayor Minnille
  • Councillor Dalgity
  • Councillor Maydan
  • Councillor Holmes
  • Councillor Guerard
  • Councillor Ferguson
Staff Present:
  • Jeanne Harfield, Clerk
  • Ken Kelly, CAO
  • Jennifer Russell, Deputy Clerk
  • Tiffany MacLaren, Community and Culture Coordinator

A.
CALL TO ORDER 
 

Councillor Dalgity called the meeting to order at 7:17 p.m.

B.
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
 

C.
APPROVAL OF AGENDA
 

  • Resolution NoCW143-20
    Moved byCouncillor Maydan
    Seconded byCouncillor Holmes

    THAT the agenda be approved as presented.

    CARRIED

D.
APPROVAL OF MINUTES
This item has attachments. 

1.15. COW Minutes Sep 15 20.pdf
  • Resolution NoCW144-20
    Moved byCouncillor Guerard
    Seconded byCouncillor Maydan

    THAT the minutes dated September 15, 2020 be approved.

    CARRIED

E.
CONSENT REPORTS
 

  • Resolution NoCW145-20
    Moved byDeputy Mayor Minnille
    Seconded byCouncillor Holmes

    THAT the minutes from the following advisory committees or boards be received:

    CARRIED

F.
STAFF REPORTS
 

Recreation and Culture

F.1
Budget Approval - Supply and Installation of Outdoor Digital Sign RFP Award
This item has attachments. 

1.CEDC Report - Digital Sign Costs 2020.pdf
  • Resolution NoCW146-20
    Moved byCouncillor Holmes
    Seconded byCouncillor Maydan

    THAT  Committee of the Whole recommend that Council authorize a maximum of $11,337 be used from the 2020 Economic Development Operating budget to cover the additional cost for the Community Digital Sign installation.

    CARRIED

G.
NOTICE OF MOTION
 

Councillor Maydan Motion

G.1
Cost Sharing Agreement
 

Councillor Maydan indicated that after receiving feedback from the public, Howard Allan and given that the Library Board will be a delegation at the October 20th Council meeting she is withdrawing her motion. Councillor Maydan indicated that she will be bringing forward further notices of motions on the Cost Sharing Agreement to be considered by Committee of the Whole at the October 20th meeting. 

Councillor Holmes Motion

G.2
Greystone Trail Extension
 

ACTION: CAO to determine what group or advisory committee will review the Active Transportation Master Plan and the possible extension of the Greystone Trail.

  • Resolution NoCW147-20
    Moved byCouncillor Holmes
    Seconded byMayor Lowry

    WHEREAS the existing Greystone Trail is 1 kilometre in length beginning at the Appleton Side road and extending down to Greystone Crescent;

    AND WHEREAS in 2017 the former Active Transportation Advisory Committee recommended to Council that the municipality explore the option for a trail extension from Industrial Drive to Paterson Street to connect with the Greystone trail;

    AND WHEREAS in the fall of 2017 Council provided direction to staff to proceed with discussions with the Upper Canada District School Board relating to the trail extension from Industrial Drive to Paterson Street;

    AND WHEREAS as a result of staff turnover these discussions were never completed;

    THEREFORE BE IT RESOLVED THAT the Committee of the Whole recommends that Council direct staff to recommence discussions with the Upper Canada District School Board regarding the potential extension of the Greystone Trail from Industrial Drive to Paterson Street;

    AND THAT the outcome of these discussions form part of the review of the Active Transportation Master plan review as identified in the Strategic Plan.

    CARRIED

G.3
Verbal Notice of Motion
 

Councillor Ferguson provided a verbal notice of motion regarding the Cost Sharing Agreement - the formal wording will appear and the motion will be debated at the October 20th Committee of the Whole meeting.

H.
INFORMATION ITEMS
 

H.1
Mayor's Report
 

The Mayor highlighted information from the recent Association of Municipalities of Ontario Board meeting including: municipal cyber security tool kit; and that Rural Ontario Municipal Association (ROMA) will be putting together a broadband resource guide.

H.2
County Councillor's Report
This item has attachments. 

1.County Report.pdf

Deputy Mayor Minnille provided highlights from the recent County Council meeting including: funding model review of long-term care homes; safe restart funding allocated for child care; and fire communication upgrade approval.

H.3
Mississippi Valley Conservation Authority Report
This item has attachments. 

1.MVCA Report.pdf

Councillor Holmes provided highlights from the recent MVCA board meeting and indicated that MVCA has started to draw down water levels in preparation of winter and that MVCA is currently running a deficit as a result of COVID-19.

H.4
Information List
This item has attachments. 

1.October 06, 2020 Info List Revised.pdf
  • Resolution NoCW148-20
    Moved byMayor Lowry
    Seconded byCouncillor Holmes

    THAT the information list #10-20 be received for information; 

    AND THAT items 6 re: Request for Revisions to Municipal Elections Act,  7 re: Increased Broadband Coverage,  and10 re: Parkland Dedication, Development Charges and the Community Benefits Charges Authority be pulled for further consideration.

    CARRIED

H.5
Meeting Calendar (October)
This item has attachments. 

1.Council Calendar October 2020.pdf

I.
OTHER/NEW BUSINESS
 

None

J.
PENDING LIST
This item has attachments. 

1.Oct 6 Pending List.pdf

Members reviewed the pending list.

K.
ADJOURNMENT
 

  • Resolution NoCW149-20
    Moved byMayor Lowry
    Seconded byCouncillor Ferguson

    THAT the meeting be adjourned at 7:50 p.m.

    CARRIED
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