The Corporation of the Municipality of Mississippi Mills

Committee of the Whole Meeting

MINUTES

13-20
Immediately Following Council
Council Chambers, Municipal Office
3131 Old Perth Road
Committee Present:
  • Mayor Lowry
  • Deputy Mayor Minnille
  • Councillor Dalgity
  • Councillor Maydan
  • Councillor Holmes
  • Councillor Guerard
  • Councillor Ferguson
Staff Present:
  • Jeanne Harfield, Clerk
  • Ken Kelly, CAO
  • Dawn McDonald, A/Deputy Clerk
  • David Armstrong, A/Director of Roads and Public Works
  • Rhonda Whitmarsh, Treasurer
  • Maggie Yet, Planner I
  • Calvin Murphy, Recreation Manager

A.
CALL TO ORDER 
 

Councillor Dalgity called the meeting to order at 6:56 p.m.

B.
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
 

C.
APPROVAL OF AGENDA
 

  • Resolution NoCW099-20
    Moved byCouncillor Maydan
    Seconded byCouncillor Holmes

    THAT the agenda be approved as presented.

    Vote Type: Majority (Voted)
    CARRIED

D.
APPROVAL OF MINUTES
This item has attachments. 

1.11. COW Minutes Aug 11 20x.pdf
2.12. COW Minutes Aug 13 20x.pdf
  • Resolution NoCW100-20
    Moved byCouncillor Ferguson
    Seconded byCouncillor Guerard

    THAT the minutes dated August 11 and August 13, 2020 be approved as presented.

    Vote Type: Majority (Voted)
    CARRIED

E.
CONSENT REPORTS
This item has attachments. 

1.Parks Rec Minutes Mar 3 20.pdf

Mayor Lowry Chaired this portion of the meeting as Councillor Dalgity provided comments on the Parks and Recreation Advisory Committee minutes.

  • Resolution NoCW101-20
    Moved byCouncillor Maydan
    Seconded byCouncillor Dalgity

    THAT the minutes from the Parks and Recreation Advisory Committee be received.

    Vote Type: Majority (Voted)
    CARRIED
  • Resolution NoCW102-20
    Moved byCouncillor Dalgity
    Seconded byCouncillor Guerard

    THAT Committee of the Whole direct the Parks and Recreation Advisory Committee to work with staff once cost estimates are broken down and available to the public to conduct public consultation through a survey that includes dog park options, public interest, costs, and location.

    Vote Type: Majority (Voted)
    CARRIED

F.
STAFF REPORTS
 

Councillor Dalgity resumed as Chair

Roads and Public Works

F.1
Riverfront Estates Phase 3B – Final Acceptance
This item has attachments. 

1.PW Report 1 - Final Acceptance - Riverfront Phase 3B.pdf
  • Resolution NoCW103-20
    Moved byCouncillor Maydan
    Seconded byCouncillor Ferguson

    THAT Committee of the Whole recommend that Council authorize final acceptance for the finalized portion of plan of subdivision 27M-68 Riverfront Estates Phase 3, to be known as Phase 3B, in accordance with Section 15 of the subdivision agreement with Houchaimi Holdings inc.;

    AND THAT Committee of the Whole recommend that Council direct staff to prepare an assumption by-law for the roads and associated infrastructure works constructed with the development of the portion plan of subdivision 27M-68 to be known as Phase 3B.

    Vote Type: Majority (Voted)
    CARRIED

F.2
Award of Contract – Potable Water Storage Facility – PW-20-06
This item has attachments. 

1.PW Report 2 - Award of Contract PW-20-06 - Water Storage Facility.pdf
2.PW Report 2 - Attach 1 - Recommendation Letter_FINAL.pdf
  • Resolution NoCW104-20
    Moved byMayor Lowry
    Seconded byCouncillor Holmes

    THAT Committee of the Whole Recommend that Council approve the contract for Tender No. PW-20-06, Water Storage Facility, be awarded to J.C. Sulpher Construction Ltd. in the amount of $2,985,765.00 (HST not included).

    Vote Type: Majority (Voted)
    CARRIED
Building and Planning

F.3
Zoning By-law Amendment Z-08-20, West Part Lot 10, Concession 11 Pakenham
This item has attachments. 

1.Planning Report 1 - Burgess Rezoning.pdf
  • Resolution NoCW105-20
    Moved byCouncillor Ferguson
    Seconded byCouncillor Holmes

    THAT Committee of the Whole recommend that Council approve the Zoning By-law Amendment to change the zoning on part of the lands known legally as West Part Lot 10, Concession 11 Pakenham, Municipality of Mississippi Mills from “Development” (D) to “Residential First Density” (R1).

    Vote Type: Majority (Voted)
    CARRIED

F.4
Zoning By-law Amendment Z-10-20, Pakenham, Glen and Scott Timmins
This item has attachments. 

1.Planning Report 2 - Timmins Rezoning.pdf
  • Resolution NoCW106-20
    Moved byCouncillor Maydan
    Seconded byCouncillor Ferguson

    THAT Committee of the Whole recommend that Council approve the Zoning By-law Amendment to change the zoning on the lands known Municipally as PLAN 779 Part Block E, Being Part 3 on Reference Plan 27R-9111, Pakenham Ward, Municipality of Mississippi Mills from “Development” (D) to “Residential First Density” (R1).

    Vote Type: Majority (Voted)
    CARRIED

F.5
Zoning By-law Amendment Z-05-20, 1029 12th Concession South, Pakenham 
This item has attachments. 

1.Planning Report 3 - Armstrong - Final Report.pdf
  • Resolution NoCW107-20
    Moved byCouncillor Ferguson
    Seconded byCouncillor Holmes

    THAT the Committee of the Whole recommends that Council approve the necessary Zoning By-law Amendment to change the zoning of the retained agricultural parcel from Consent application B19/055 for part of the lands legally described as Lot 8, Concession 11, Pakenham Ward, Municipality of Mississippi Mills from the “Agricultural (A)” Zone to the “Agricultural - Special Exception (A-x)” Zone prohibit residential uses on the retained lands and reduce the minimum required lot area, and “Agricultural – Special Exception (A-x)” to reduce the frontage of the severed lands from 45m to 10m.

    Vote Type: Majority (Voted)
    CARRIED

F.6
Zoning By-law Amendment  Z-11-20, 4655 Appleton Side Road, Ramsay
This item has attachments. 

1.Planning Report 3 - Armstrong - Final Report(1).pdf
  • Resolution NoCW108-20
    Moved byCouncillor Guerard
    Seconded byDeputy Mayor Minnille

    THA the Committee of the Whole recommends that Council approve the necessary Zoning By-law Amendment to change the zoning of the retained agricultural parcel from Consent application B19/098 for part of the lands legally described as Lot 8, Concession 10, Ramsay Ward, Municipality of Mississippi Mills from the “Agricultural (A)” Zone to the “Agricultural - Special Exception (A-x)” Zone to prohibit residential uses on the retained lands and reduce the minimum required lot area, and “Agricultural – Special Exception (A-x)” and reduce the minimum lot area and restrict the types of agricultural uses permit on the severed lands.

    Vote Type: Majority (Voted)
    CARRIED

F.7
Zoning By-law Amendment Z-07-20, 6556 County Road 29 South, Ramsay 
This item has attachments. 

1.Planning Report 4 - Campbell - Final Report.pdf
  • Resolution NoCW109-20
    Moved byCouncillor Holmes
    Seconded byMayor Lowry

    THAT Committee of the Whole recommend that Council approve the Zoning Bylaw Amendment to change the zoning of the lands identified as West Part Lot 6, Concession 9, Ramsay Ward, Mississippi Mills from the “Community Facility” (I) Zone to the “Agricultural” (A) Zone.

    Vote Type: Majority (Voted)
    CARRIED
Finance and Administration

F.8
Interim Report #7 on Financial Implications of COVID-19
This item has attachments. 

1.Admin Report 1 - 2020 Interim Financial Report 7 on Covid 19 August 25, 2020.pdf
  • Resolution NoCW110-20
    Moved byCouncillor Ferguson
    Seconded byCouncillor Maydan

    THAT Committee of the Whole accept the Treasurer’s interim report on the financial implications of Covid 19 dated August 25, 2020 as information.

    Vote Type: Majority (Voted)
    CARRIED

F.9
2020 Municipal Grants and COVID-19
This item has attachments. 

1.Admin Report 2 - 2020 Report on 2020 Municipal Grants and Covid 19.pdf
  • Resolution NoCW111-20
    Moved byMayor Lowry
    Seconded byCouncillor Holmes

    THAT Committee of the Whole recommends that Council support Option 2-Organizations that received 2020 municipal grant allocations for events that have been postponed due to Covid 19 can retain their 2020 grant to offset the costs of the event when it proceeds.

    Vote Type: Majority (Voted)
    CARRIED

F.10
Develop Final Phase of Business Park
This item has attachments. 

1.Admin Report 3 - Develop Final Phase Business Park.pdf
2.Admin Report 3 - Attach 1 Business Park Concept Map.pdf
  • Resolution NoCW112-20
    Moved byCouncillor Maydan
    Seconded byCouncillor Holmes

    THAT the Committee of the Whole recommends to Council to direct staff to proceed with a tender for the development of the final phase of the Business Park to prepare the land for sale;

    AND FURTHERMORE THAT Staff be directed to develop a report for Council’s consideration on the sale price per lot and the conditions for immediate sale as per Option 2 of this report;

    AND THAT Staff be directed to fund this work from any available business park reserves, development charges, if available and the balance from long term financing.

    Vote Type: Majority (Voted)
    CARRIED

G.
NOTICE OF MOTION
 

Councillor Maydan Motion

G.1
Cost Sharing Agreement
This item has attachments. 

1.Maydan - Motion Attach 1.pdf
  • Resolution NoCW113-20
    Moved byCouncillor Maydan
    Seconded byCouncillor Holmes

    THAT the motion re: Cost Sharing agreement be deferred to the October 6, 2020 Committee of the Whole meeting.

    Vote Type: Majority (Voted)
    CARRIED
Councillor Holmes Motion

G.2
Support for Ontario Federation of Agriculture Appeal
 

ACTION: Mayor Lowry and Councillor Holmes to bring forward a motion re: MFIPPA and the FOI process 

  • Resolution NoCW114-20
    Moved byCouncillor Holmes
    Seconded byCouncillor Ferguson

    WHEREAS, the Ontario’s Ministry of Agriculture, Food and Rural Affairs (OMAFRA) received a formal request for information for access to a list of the names of all Ontario businesses with a Farm Business Registration (FBR) including contact information;

    AND WHEREAS, the Ontario Federation of Agriculture (OFA), the Christian Farmers Federation of Ontario and the National Farmers Union – Ontario objected to the release of this information;

    AND WHEREAS, on August 10, 2020 OMAFRA released the formal Notice of Decision indicating that their decision was to withhold the FBR number information but release the business name portion of the record;

    AND WHEREAS, the OFA, the Christian Farmers Federation of Ontario and the National Farmers Union - Ontario have indicated their intention to formally appeal OMFRA’s decision to release the business names of Ontario businesses with a FBR;

    AND WHEREAS, there are a number of businesses in Mississippi Mills that would be affected by the release of this information;

    THEREFORE BE IT RESOLVED THAT the Committee of the Whole direct staff to draft a letter to the OFA, the Christian Farmers Federation of Ontario and the National Farmers Union - Ontario indicating the Municipality’s support for their formal appeal to the Information and Privacy Commissioner of Ontario to prevent the release of any information relating to FBR numbers and business names.

    Vote Type: Majority (Voted)
    CARRIED
Deputy Mayor Minnille Motion

G.3
Support for Mayor Lowry
 This item has conflict.

  • Mayor Lowry declared a conflict on this item. (Motion is regarding funding for Mayor Lowry)
  • Resolution NoCW115-20
    Moved byDeputy Mayor Minnille
    Seconded byCouncillor Maydan

    WHEREAS Mayor Lowry was elected as one of the directors to the Association of Municipalities of Ontario (AMO) Board of Directors - Rural Caucus;

    AND WHEREAS Lanark County supported Mayor Lowry's nomination and will provide $5,000.00 annually to cover expenses related to AMO's Rural Caucus Board of Director work and travel;

    AND WHEREAS at Mississippi Mills special Council meeting on June 16, 2020 Mississippi Mills Council endorsed Mayor Lowry's nomination to be a Director to the AMO's Board of Directors Rural Caucus for the 2020-2022 term;

    AND WHEREAS AMO does not provide any financial support or stipends for Directors;

    THEREFORE BE IT RESOLVED THAT the Committee of the Whole recommend that Council approve providing additional financial support, if required, to a maximum of $5,000.00 per year, to support Mayor Lowry's position as one of the Directors on AMO's Board of Directors Rural Caucus.

    Vote Type: Majority (Voted)
    CARRIED

H.
INFORMATION ITEMS
 

H.1
Mayor's Report
 

None

H.2
County Councillor's Report
This item has attachments. 

1.County Report.pdf

Deputy Mayor Minnille provided an overview of the recent County Council and County Committee meetings.

H.3
Mississippi Valley Conservation Authority Report
 

H.4
Information List
This item has attachments. 

1.August 25, 2020 Info List.pdf
  • Resolution NoCW116-20
    Moved byCouncillor Maydan
    Seconded byCouncillor Ferguson

    THAT the information list #07-20 be received for information

    AND THAT Item#3 re: School Bus Stop Arm Camera Program, Item #5 re: New Chief of Staff Almonte Hospital and Item #8 re:On-line Learning – Post COVID 19 be pulled for further discussion.

    Vote Type: Majority (Voted)
    CARRIED

H.5
Meeting Calendars (August and September)
This item has attachments. 

1.Council Calendar August 2020.pdf
2.Council Calendar September 2020.pdf

September 23 - Library Board meeting 3pm

I.
OTHER/NEW BUSINESS
 

J.
PENDING LIST
This item has attachments. 

1.Aug 25 Pending List.pdf

Members reviewed the pending list.

K.
ADJOURNMENT
 

  • Resolution NoCW117-20
    Moved byCouncillor Ferguson
    Seconded byMayor Lowry

    THAT the meeting be adjourned at 8:11 p.m.

    Vote Type: Majority (Voted)
    CARRIED
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