The Corporation of the Municipality of Mississippi Mills

Council Meeting

MINUTES

28-20
-
Council Chambers, Municipal Office
3131 Old Perth Road
PRESENT:
  • Mayor Lowry
  • Deputy Mayor Minnille
  • Councillor Dalgity
  • Councillor Maydan
  • Councillor Holmes
  • Councillor Guerard
  • Councillor Ferguson
Staff Present
  • Ken Kelly, CAO
  • Jennifer Russell, Deputy Clerk
  • Maggie Yet, Planner I
  • Cynthia Moyle

A.
CALL TO ORDER
 

Mayor Lowry called the meeting to order at 5:31 p.m.

B.
CONSIDERATION OF A CLOSED SESSION
 

  • Resolution No413-20
    Moved byCouncillor Ferguson
    Seconded byCouncillor Maydan

    THAT Council enter into an in camera session at 5:32 p.m. regarding: a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Municipal Act s. 239 2(k)); and person matters about an identifiable individual (Municipal Act s. 239 2(b)).

    CARRIED

B.1
Update on 28 Mill St. Lease Agreement
 

A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Municipal Act s. 239 2(k))

B.2
Appointments to Advisory Committee
 

Personal matters about an identifiable individual (Municipal Act s. 239 2(b))

C.
RISE AND REPORT
 

C.1
Update on 28 Mill St. Lease Agreement
 

Deputy Mayor Minnille declared a conflict of interest on this item and did not participate in this portion of the meeting.

  • Resolution No414-20
    Moved byCouncillor Maydan
    Seconded byCouncillor Ferguson

    THAT Council direct staff to write the Mississippi River Power Corporation accepting the terms of lease termination as of November 30, 2020 and payment of an additional amount of $27,000.

    CARRIED

C.2
Appointments to Advisory Committee
 

Councillor Dalgity declared a conflict of interest on this item and did not participate in this portion of the meeting.

  • Resolution No415-20
    Moved byCouncillor Holmes
    Seconded byCouncillor Maydan

    THAT Council appoint Dawn McGeachy and Noreen Young to the Community and Economic Development Advisory Committee.
    AND THAT Councillor Ferguson sit on the Committee on an interim bases until further representation from Pakenham has been identified.

    CARRIED

D.
O CANADA
 

Council stood for the playing of O Canada.

E.
MOMENT OF SILENT MEDITATION
 

Council observed a moment of silent meditation.

F.
ATTENDANCE
 

The Clerk announced attendance.

G.
APPROVAL OF AGENDA
 

  • Resolution No416-20
    Moved byCouncillor Holmes
    Seconded byCouncillor Maydan

    THAT the agenda be approved as presented.

    CARRIED

H.
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
 

Deputy Mayor Minnille declared a conflict of interest on item B.1. 28 - Mill St. Lease Agreement, as his son is employed by the Mississippi River Power Corporation.

Councillor Dalgity declared a conflict of interest on item B.2. - Appointments to Advisory Committee, as Dawn McGeachy is hired as his accountant.

I.
APPROVAL OF MINUTES
This item has attachments. 

1.29. Minutes Sep 29 20 - Sp.pdf
2.30. Minutes Oct 6, 20.pdf
  • Resolution No417-20
    Moved byCouncillor Ferguson
    Seconded byDeputy Mayor Minnille

    THAT Council minutes dated September 29 and October 6, 2020 be approved as presented.

    CARRIED

J.
DELEGATION, DEPUTATIONS, AND PRESENTATIONS
 

J.1
Chris Loreto and Caitlin McClung, Strategic Corp, re: Service Delivery Review Final Report
This item has attachments. 

1.1. Municipality of Mississippi Mills SDR - Final Report Presentation to Council - October 2020.pdf

Chris Loreto and Konner Fung-Kee-Fung from Strategy Corp. presented the findings and recommendations from Strategy Corp's detailed analysis of the municipality which included the technology modernization opportunities, short-term recommendations, strategic governance review, corporate strategic planning framework and cycle, aligning the organization around strategic priorities, strengthening Councillors as Governors of Mississippi Mills, organizational review, and contracted services.

  • Resolution No418-20
    Moved byCouncillor Dalgity
    Seconded byCouncillor Holmes

    THAT the deputation by Chris Loreto and Konner Fung-Kee-Fung, Strategy Corp, re: Service Delivery Review Final report be received for information.

    CARRIED

J.2
Cathy Peacock, Mississippi Mills Public Library Board Chair re: Cost Sharing Agreement
 

Cathy Peacock from the Mississippi Mills Public Library Board spoke to Council about the Public Library Act, the current issues with the Cost Sharing Agreement, and the option of a reciprocal borrowing agreement with neighbouring municipalities.

  • Resolution No419-20
    Moved byCouncillor Maydan
    Seconded byCouncillor Ferguson

    THAT the delegation by Cathy Peacock, Library Board Chair, re: Cost Sharing Agreement be received for information.

    CARRIED

J.3
Amanda Etherington, Water Dragon Swim Team Coach, re: Cost Sharing Agreement
 

Amanda Etherington, Coach, and Monica-Lynn Terpstra, Treasurer of the Water Dragon Swim Team, spoke to Council about the importance of the Cost Sharing Agreement.

  • Resolution No420-20
    Moved byCouncillor Dalgity
    Seconded byCouncillor Holmes

    THAT the delegation by Amanda Ethrington, Coach, and Monica-Lynn Terpstra, Treasurer of the Water Dragon Swim Team re: Cost Sharing Agreement be received for information.

    CARRIED

K.
PUBLIC MEETINGS
 

K.1
Zoning Amendment Application Z-17-20 Plan 6262 MS PT Lots 7 and 8; RP 27R10569 Part 2, Carss St. Almonte
This item has attachments. 

1.1. Planning - Background Report_Ortt Semi D Carrs Street (final draft Oct 7).pdf

Planner I, Maggie Yet provided an overview of the proposed amendments. The following comments were sent to Planner 1 prior to the meeting:

  • Judith DiFruscio - Questions regarding dimensions of the property, direction the building faces, street light and hydro pole, precedent for future rezoning requests, and comments regarding a more current map of the area, and traffic concerns.
  • Robert Brady - Objection to the proposal due to parking and traffic concerns, and use of the proposed as a rental property.

Should anyone wish to make comments, they may do so directly to the Planning Department.

L.
COMMITTEE OF THE WHOLE REPORT
This item has attachments. 

1.3. COW report - Oct 20 2020.pdf
  • Resolution No421-20
    Moved byDeputy Mayor Minnille
    Seconded byCouncillor Dalgity

    THAT Council Approve the following Committee of the Whole motions from the October 6, 2020 meeting.

    CARRIED

L.1
CW145-20 Consent Reports
 

L.2
CW146-20 Budget Approval - Supply and Installation of Outdoor Digital Sign RFP Award
 

L.3
CW147-20 Notice of Motion Greystone Trail Extension
 

L.4
CW148-20 Info List Item #6 - Request for Revisions to Municipal Elections
 

L.5
CW148-20 Info List Item #7 - Increased Broadband Coverage
 

L.6
CW148-20 Info List Item #10 - Parkland Dedication, Development Charges and the Community Benefits Charges Authority
 

Other Items to Council

L.7
Phase 2 Funding under the Municipal Operating Stream of the Safe Restart Agreement
This item has attachments. 

1.4. 2020 Report on Phase 2 Funding under the Municipal Operating Stream of the Safe Restart Agreement Oct 20 20.pdf
  • Resolution No422-20
    Moved byDeputy Mayor Minnille
    Seconded byCouncillor Dalgity

    THAT Council deems that Covid 19 related costs and pressures for the Municipality are in excess of the funding received under Phase 1 of the Municipal Operating stream of the Safe Restart agreement with the Province of Ontario in 2020;

    AND FURTHERMORE THAT Council directs the Treasurer to apply under Phase 2 of the Municipal Operating Funding stream of the Safe Restart Agreement with the Province of Ontario;

    AND FURTHERMORE THAT Council also directs the Treasurer to complete all of the required financial reporting to the Province of Ontario on Covid 19 operating costs and pressures by the imposed deadlines.

    CARRIED

L.8
Proclamation – Waste Reduction Week (October 19-25, 2020)
 

  • Resolution No423-20
    Moved byCouncillor Maydan
    Seconded byCouncillor Ferguson

    WHEREAS the Municipality of Mississippi Mills is committed to reducing waste, conserving resources, and educating the community about sustainable living;

    AND WHEREAS Mississippi Mills recognizes the generation of solid waste and the needless waste of resources as global environmental problems and endeavor to take the lead in our community toward environmental sustainability;

    THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Mississippi Mills hereby declares October 19 - 25, 2020 as Waste Reduction Week.

    CARRIED

M.
BY-LAWS
 

  • Resolution No424-20
    Moved byCouncillor Ferguson
    Seconded byCouncillor Dalgity

    THAT By-law 20-102 be taken as read, passed, signed and sealed in Open Council.

    CARRIED

N.
ANNOUNCEMENTS AND INVITATIONS
 

Mayor Lowry - Spooktacular Virtual Halloween Contests. Additional information has been provided on the municipal website.

Mayor Lowry - Lanark, Leeds and Grenville Health Unit Media Release dated October 20, 2020 re: Additional Measures for COVID-19 Response. The media release will be posted on the municipal website as information.

O.
CONFIRMATORY BY-LAW
 

  • Resolution No425-20
    Moved byCouncillor Dalgity
    Seconded byCouncillor Holmes

    THAT By-law 20-103, being a by-law to confirm the proceedings of Council of the Corporation of the Municipality of Mississippi Mills at its regular meeting held on the 20th day of October, 2020, be read, passed, signed and sealed in Open Council this 20th day of October, 2020.

    CARRIED

P.
ADJOURNMENT
 

  • Resolution No426-20
    Moved byCouncillor Ferguson
    Seconded byCouncillor Maydan

    THAT the meeting be adjourned at 8:05 p.m.

    CARRIED
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