The Corporation of the Municipality of Mississippi Mills

Committee of the Whole Meeting

MINUTES

Immediately Following Council
E-participation
Committee Absent:
  • Mayor Lowry
  • Deputy Mayor Minnille
  • Councillor Dalgity
  • Councillor Maydan
  • Councillor Holmes
  • Councillor Guerard
  • Councillor Ferguson

A.
CALL TO ORDER (immediately following Council)
 

Councillor Guerard called the meeting to order at 6:32 p.m.

B.
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
 

None

C.
APPROVAL OF AGENDA
 

  • Resolution NoCW117-21
    Moved byMayor Lowry
    Seconded byCouncillor Ferguson

    THAT the agenda be approved as presented.

    CARRIED

D.
APPROVAL OF MINUTES
This item has attachments. 

1.10. April 6, 2021 Committee of the Whole Minutes with attachments x.pdf
  • Resolution NoCW118-21
    Moved byMayor Lowry
    Seconded byDeputy Mayor Minnille

    THAT the minutes dated April 6, 2021 be approved.

    CARRIED

E.
CONSENT REPORTS
 

  • Resolution NoCW119-21
    Moved byCouncillor Maydan
    Seconded byCouncillor Holmes

    THAT the following consent reports and committee minutes be received.

    CARRIED

F.
STAFF REPORTS
 

Roads and Public Works

F.1
Award of Contract – Levi Bridge Replacement Tender 18-053
 

  • Resolution NoCW120-21
    Moved byMayor Lowry
    Seconded byCouncillor Maydan

    THAT the contract for Tender No. 18-053, Levi Bridge Replacement be awarded to Beam Constriction (1984) Co. Ltd. in the amount of $795,947.50 (HST not included).

    CARRIED
Recreation and Culture

F.2
Community Digital Sign Policy and Fees 
 

ACTION: Definition for Public Service Announcement to be included in report

ACTION: Report back to Council after 6 months on the amount of usage

  • Resolution NoCW121-21
    Moved byCouncillor Holmes
    Seconded byCouncillor Dalgity

    THAT Committee of the Whole approve the new Community Digital Sign Policy along with the Fees and Conditions Document.

    CARRIED
Finance and Administration

F.3
Committee Restructuring #1
 

The Acting Clerk will amend the report as suggested.

  • Resolution NoCW122-21
    Moved byCouncillor Holmes
    Seconded byCouncillor Maydan

    THAT the Committee of the Whole receive this report for information;

    AND THAT Committee of the Whole provide Staff with direction to amend the report to be brought back at an upcoming meeting.

    CARRIED

F.4
Appointment of Employer Bargaining Committee
 

  • Resolution NoCW123-21
    Moved byMayor Lowry
    Seconded byCouncillor Maydan

    THAT the Committee of the Whole recommend to Council that the following management staff be appointed to represent the Municipality as members of the Employer Bargaining Committee;

    • Chief Administrative Officer
    • Treasurer
    • Director of Roads and Public Works
    • Manager Daycare Operations
    • Recreation Manager

    AND THAT the Chief Administrative Officer and any other two (2) members present at the agreed upon date and time may commence bargaining on behalf of the employer;

    AND THAT the Employer Bargaining Committee may execute the collective agreement once ratified by the members of Canadian Union of Public Employees Local 4277.

    CARRIED

F.5
Council Position - One Police Service Board for Lanark County
 

  • Resolution NoCW124-21
    Moved byCouncillor Ferguson
    Seconded byCouncillor Dalgity

    THAT Committee of the Whole receive this report for information.

    CARRIED

G.
NOTICE OF MOTION
 

None

H.
INFORMATION ITEMS
 

H.1
Mayor's Report
 

None

H.2
Rural Ontario Municipal Association (ROMA) Report
 

Mayor Lowry provided a summary of the ROMA meeting including a Roundtable from municipal representatives around the province, discussion on the effects and results of COVID in small communities, presentation from Municipal Property Assessment Corporation (MPAC) regarding new assessments, Ministry of Natural Resources and Forestry (MNRF) provided advice and information on the 2019 flooding, policy updates including the code of conduct strengthening and Tile Drainage Act, and upcoming Association of Municipalities of Ontario (AMO) conference. 

H.3
County Councillor's Report
 

Deputy Mayor Minnille provided highlights including support for flood mapping technology, proceeding with plastic reduction efforts, and renewing the Mayor's monarch pledge.

H.4
Mississippi Valley Conservation Authority Report
 

None

H.5
Library Board Report
 

None

H.6
Information List #08-21
 

  • Resolution NoCW125-21
    Moved byMayor Lowry
    Seconded byCouncillor Maydan

    THAT the information list #08-21 be received for information;

    AND THAT items #1 - Heather Phaneuf Resident of Mississippi Mills re: Proposed Stuart McLean Sign for Mill Street, item #3 - Ontario Federation of Agriculture re: Proposed Changes to Minister’s Zoning Orders and Planning Act, and item #7 -Town of Caledon re: Support for 988 - 3 Digit Suicide and Crisis Prevention Hotline, be pulled for further consideration.

    CARRIED

H.7
Meeting Calendar (April & May)
 

Agricultural meeting April 22, 2021 at 7pm 

Heritage meeting April 28 @ 3pm

Library Board meeting May 14 @ 3pm

I.
OTHER/NEW BUSINESS
 

I.1
Town of Carleton Place - Mayor Doug Black Letter re: Library Component of Howard Allan Cost Sharing Agreement
 

  • Resolution NoCW126-21
    Moved byMayor Lowry
    Seconded byCouncillor Holmes

    THAT Committee of the Whole recommend Council provide a response to Mayor Doug Black of the Town of Carleton Place regarding the Library agreement component of the Howard Allan Cost Sharing Agreement;

    AND THAT Committee of the Whole indicate that we need to afford the Mississippi Mills Library Board and Carleton Place Library Board time for discussion and when additional information is available it will be provided.

    CARRIED

J.
PENDING LIST
 

Members reviewed the pending list.

K.
ADJOURNMENT
 

  • Resolution NoCW127-21
    Moved byCouncillor Ferguson
    Seconded byCouncillor Dalgity

    THAT the meeting be adjourned at 8:49 p.m.

    CARRIED
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