The Municipality of Mississippi Mills

Council Meeting

MINUTES

-
Hybrid
3131 Old Perth Road.
PRESENT:
  • Mayor Lowry
  • Deputy Mayor Minnille
  • Councillor Dalgity
  • Councillor Maydan
  • Councillor Holmes
  • Councillor Guerard
  • Councillor Ferguson
Staff Present
  • Ken Kelly, CAO
  • Casey Munro, Deputy Clerk
  • Jeanne Harfield, Clerk
  • Jeff Letourneau, Director of Corporate Services & Treasurer
  • Melanie Knight, Senior Planner
  • Cory Smith, A/Director of Public Works

A.
CALL TO ORDER

 

Mayor Lowry called the meeting to order at 4:30 p.m.

B.
CONSIDERATION OF A CLOSED SESSION

 
  • Resolution No285-22
    Moved byCouncillor Ferguson
    Seconded byCouncillor Holmes

    THAT Council enter into an in camera session as per a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization (Municipal Act s.239(2)(i));  and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Municipal Act s.239(2)(k)) and personal matters about an identifiable individual, including municipal or local board employees (Municipal Act s.239(2)(a)).

    CARRIED

C.
RISE AND REPORT

 

C.1
Request for Support and Negotiation

 

Direction was provided to staff in camera.

C.2
MRPC Board of Directors Appointments

 
  • Resolution No286-22
    Moved byCouncillor Dalgity
    Seconded byCouncillor Holmes

    WHEREAS Mississippi River Power Corporation (“MRPC”) is in the process of transitioning to the requirements of its recently approved By-Law and USD; and

    WHEREAS The Board of MRPC has developed a succession plan for Directors to ensure a smooth transition; and

    WHEREAS the Corporation of the Municipality of Mississippi Mills (”CMMM”) as sole Shareholder of MRPC desires to endorse the Board’s plan in order to protect CMMM’s investment;

    THEREFORE be it resolved that:

    1. The terms of Directors Adrian Foster and Lyman Gardiner are hereby extended to end at the close of the Annual General Meeting of Shareholders (“AGM”) of MRPC that is to be held in the spring of 2024; and
    2. That MRPC is hereby authorized to increase the Board to six (6) directors for the period starting at the close of the AGM to be held in the spring of 2023 to the close of the AGM to be held in the spring of 2024; and
    3. That the Board of MRPC and the Council of the CMMM, in accordance with the By-Law of MRPC, are authorized to strike a selection committee to recruit a 6th Director specifically with the necessary financial knowledge and expertise to become the Treasurer of MRPC after suitable orientation.
    CARRIED

D.
O CANADA

 

Council stood for the playing of O Canada.

E.
MOMENT OF SILENT MEDITATION

 

Council observed a moment of silent meditation.

F.
ATTENDANCE

 

The Clerk announced attendance.

G.
APPROVAL OF AGENDA

 
  • Resolution No287-22
    Moved byCouncillor Ferguson
    Seconded byCouncillor Dalgity

    THAT the agenda be approved as presented.

    CARRIED

H.
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

 

None were declared

I.
APPROVAL OF MINUTES

 
  • Resolution No288-22
    Moved byCouncillor Holmes
    Seconded byCouncillor Maydan

    THAT the Council minutes dated June 21, 2022 be approved as presented.

    CARRIED

J.
DELEGATION, DEPUTATIONS, AND PRESENTATIONS

 

J.1
MPP John Jordan - Introduction

 

J.2
Presentation to Ben Kipp - 2nd place at 2022 Lanark County Truck Roadeo

This item has attachments. 
1.Ltr Ben Kipp Runner Up.pdf

Mayor Lowry recognized Mississippi Mills employee Ben Kipp for his success at the Lanark Roadeo and moving on to the provincial competition.

K.
PUBLIC MEETINGS

 

K.1
Background Report Zoning By-law Amendment – Z-08-22 Concession 5, Part Lot 10; Parts 7, 8, 10 and 11 on Plan 27R5214, Ramsay Ward, Municipality of Mississippi Mills, municipally known as 1267-1281 Rae Road

This item has attachments. 
1.Z-08-22 (Sheets) Background Report.pdf
2.Attachment A – Property Sketch.pdf

Municipal Planner, Jeffrey Ren, provided a background report on the proposed Zoning By-law amendment. The Chair then invited members of the public to speak, the following individuals spoke:

  • Catherine Tran, Agent for the applicant - available to answer any questions

K.2
Background Report Zoning By-law Amendment - Z-09-22 Concession 4, Part Lot 1, Ramsay Ward, Municipality of Mississippi Mills, municipally known as 125 Montgomery Park Road

This item has attachments. 
1.Z-09-22 (Leroux) Background Report.pdf
2.Attachment A – Site Plan.pdf
3.Attachment B – Site Photos.pdf

Municipal Planner, Jeffrey Ren, provided a background report on the proposed Zoning By-law amendment. The Chair then invited members of the public to speak, no one spoke.

K.3
Background Report Zoning By-law Amendment - Z-10-22 Concession 4, Part Lot 1, Ramsay Ward, Municipality of Mississippi Mills, municipally known as 121 Montgomery Park Road

This item has attachments. 
1.Z-10-22 (Sulpher) Background Report.pdf
2.Attachment A – Site Plan(1).pdf
3.Attachment B – Site Photos(1).pdf

Municipal Planner, Jeffrey Ren, provided a background report on the proposed Zoning By-law amendment. The Chair then invited members of the public to speak, the following individuals spoke:

  • Chris Clarke - agent for the applicant, proposed cottage will not be moved any closer to the water only change is to the lot coverage

L.
COMMITTEE OF THE WHOLE REPORT

 

M.
INTEGRITY COMMISSIONER REPORT

 

M.1
Final Investigation Report - Code of Conduct Complaint

 

The Clerk provided an overview of the formal complaint process, the Integrity Commissioner, and the process. Tony Fleming, the municipality's Integrity Commissioner, provided an overview of the investigation, including the Covid vaccination policy that required members of Council be vaccinated and advise the CAO of their vaccination status, breach of the policy and breach of the Code of Conduct, and the final recommendation to suspend Councillor Guerard's pay for 90 days. Section 5 (2.1) (1) of the Municipal Conflict of Interest Act, states that the Member  may take part in the discussion of the matter, including making submissions to Council and may attempt to influence the voting on any question in respect to the matter. However the Member is not permitted to vote on any question in respect of the matter. Councillor Guerard provided a submission in writing to all members of Council in regards to the recommended suspension of remuneration.

  • Resolution No289-22
    Moved byDeputy Mayor Minnille
    Seconded byCouncillor Maydan

    THAT Council receive the report from the Municipal Integrity Commissioner as information;

    AND WHEREAS as required in section 223.6(3) of the Municipal Act all reports from the Integrity Commissioner shall be made public;

    THEREFORE BE IT RESOLVED THAT Council direct staff to publish the final report on the Municipal website.

    CARRIED
  • Resolution No290-22
    Moved byCouncillor Holmes
    Seconded byCouncillor Dalgity

    THAT, having breached section 11(c) and 30(a) of the Code of Conduct for Members of Council, Committees and Local Boards, that Councillor Guerard's pay be suspended for the maximum period of ninety (90) days as per the recommendation in the Integrity Commissioner's report.

    CARRIED

    Councillor Guerard requested a recorded vote. However, as per the Municipal Act and Municipal Conflict of Interest Act she is not permitted to vote therefore unable to request that the vote be recorded since she would not be considered "present" for the vote.


  • Amendment:
    Resolution No291-22
    Moved byCouncillor Maydan
    Seconded byCouncillor Holmes

    strike out: 90 days

    insert: 30 days

    DEFEATED

N.
BY-LAWS

 
  • Resolution No292-22
    Moved byCouncillor Maydan
    Seconded byCouncillor Dalgity

    THAT By-law 22-051 be taken as read, passed, signed, and sealed in Open Council.

    CARRIED

N.1
Bylaw 22-051 Admin Amendment  (11384 Hwy 7)

This item has attachments. 
1.Bylaw 22-051 AdminAmendment 8 (11384 Hwy 7) Corrected.pdf
  • Resolution No293-22
    Moved byCouncillor Maydan
    Seconded byCouncillor Dalgity

    THAT By-law 22-052 being a by-law to amend the Zoning by-law 11-83 and repeal by-law 15-30 to make an administrative correction be read, passed, signed and sealed in Open Council.

    CARRIED

O.
ANNOUNCEMENTS AND INVITATIONS

 

O.1
New Staff Introductions

 

Puppets Up is this weekend and Legion Branch 420 fundraising effort

Mayor Lowry Introduced two new staff in the Public Works Department, Luke Harrington, Technologist, and Zachary Moshonas, Environmental Compliance Coordinator. 

P.
CONFIRMATORY BY-LAW

This item has attachments. 
1.Bylaw 22-053 Confirmatory Aug 9, 2022x.pdf
  • Resolution No294-22
    Moved byCouncillor Dalgity
    Seconded byCouncillor Ferguson

    THAT By-law 22-052 being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Mississippi Mills at its regular meeting held on the 9th day of August 2022, be read, passed, signed and sealed in Open Council this 9th day of August 2022.

    CARRIED

Q.
ADJOURNMENT

 
  • Resolution No295-22
    Moved byCouncillor Holmes
    Seconded byCouncillor Maydan

    THAT the meeting be adjourned at 7:06 p.m.

    CARRIED
No Item Selected