The Municipality of Mississippi Mills

Committee of the Whole Meeting

MINUTES

IMMEDIATELY FOLLOWING COUNCIL
Hybrid
3131 Old Perth Road.
Committee Present:
  • Mayor Lowry
  • Deputy Mayor Minnille
  • Councillor Dalgity
  • Councillor Maydan
  • Councillor Holmes
  • Councillor Guerard
  • Councillor Ferguson
Staff Present:
  • Ken Kelly, CAO
  • Casey Munro, Deputy Clerk
  • Jeanne Harfield, Clerk
  • Cory Smith, A/Director of Public Works
  • Calvin Murphy, Recreation Manager

A.
CALL TO ORDER (immediately following Council)

 

Deputy Mayor Minnille called the meeting to order at 6:52 p.m.

B.
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

 

None were declared.

C.
APPROVAL OF AGENDA

 
Mayor Lowry joined the meeting at 6:52 PM.
Deputy Mayor Minnille joined the meeting at 6:52 PM.
Councillor Dalgity joined the meeting at 6:52 PM.
Councillor Maydan joined the meeting at 6:52 PM.
Councillor Holmes joined the meeting at 6:52 PM.
Councillor Guerard joined the meeting at 6:52 PM.
Councillor Ferguson joined the meeting at 6:52 PM.
Ken Kelly, CAO joined the meeting at 6:52 PM.
Casey Munro, Deputy Clerk joined the meeting at 6:52 PM.
Jeanne Harfield, Clerk joined the meeting at 6:52 PM.
Cory Smith, A/Director of Public Works joined the meeting at 6:52 PM.
Calvin Murphy, Recreation Manager joined the meeting at 6:52 PM.
  • Resolution NoCW237-22
    Moved byCouncillor Maydan
    Seconded byCouncillor Dalgity

    THAT the agenda be approved as presented.

    CARRIED

D.
APPROVAL OF MINUTES

This item has attachments. 
1.15. Aug 23 COW Minutes.pdf
  • Resolution NoCW238-22
    Moved byCouncillor Holmes
    Seconded byCouncillor Ferguson

    THAT the minutes dated August 23, 2022 be approved.

    CARRIED

E.
CONSENT REPORTS

 

None

F.
STAFF REPORTS

 
Roads and Public Works

F.1
Source Protection Transfer of Authority

This item has attachments. 
1.Source Water Protection Transfer of Authority.pdf
2.Schedule A.pdf
3.2014_MississippiMillsSIGNATURESall.pdf
4.Part IV Agreement Extension draft_MM.pdf
  • Resolution NoCW239-22
    Moved byCouncillor Dalgity
    Seconded byCouncillor Maydan

    THAT Council approves the amended Source Protection Agreement to authorize the Mississippi Valley and Rideau Valley Conservation Authorities to perform the enforcement responsibilities of Part IV of the Clean Water Act on behalf of the Municipality of Mississippi Mills

    AND THAT Council directs the Mayor and Clerk to execute the amended agreement.

    CARRIED

F.2
Award of Water and Wastewater Master Plan Update

This item has attachments. 
1.Award of Water and Wastewater Master Plan Update.pdf
  • Resolution NoCW240-22
    Moved byMayor Lowry
    Seconded byCouncillor Dalgity

    THAT Committee of the whole recommend that Council authorize staff to award the works related to the updating of the water and wastewater master plan to JL Richards in the amount of $160,590.00 plus HST.

    AND THAT Committee of the Whole recommend that Council approve Pre-budgetary approval in the $26,000.00 plus HST for the 2023 budget to cover the additional costs beyond the amounts carried in the 2022 budget

    CARRIED
Finance and Administration

F.3
Bicentennial Proposals for 2023

This item has attachments. 
1.Bicentennial Proposal for 2023.pdf
2.[MMM-001]-bicentennial-logo-vertical-cmyk-2000px.pdf
3.[MMM-001]-bicentennial-logo-horizontal-cmyk-2000px.pdf
4.Coin Sketch.pdf
  • Resolution NoCW241-22
    Moved byCouncillor Holmes
    Seconded byCouncillor Maydan

    THAT Committee of the Whole recommend that Council approve the proposed bicentennial initiatives for 2023;

    AND THAT Committee of the Whole recommend that Council support the application to grants to help support Mississippi Mills bicentennial.

    CARRIED
Planning

F.4
LEAR Supplemental Report

This item has attachments. 
1.LEAR Council Working Group - Follow-up report.pdf
2.May 17th Report and Attachments.pdf
  • Resolution NoCW242-22
    Moved byCouncillor Maydan
    Seconded byCouncillor Holmes

    THAT Committee of the Whole recommends that Council adopts Official Plan Amendment No. 29 being an amendment to repeal and replace Schedule A – Rural Land Uses to the Community Official Plan and make certain policy revisions to the Community Official Plan to be in full force and effect on January 5, 2024.

    AND THAT Committee of the Whole recommends that Council adopts Zoning By-law Amendment Z-04-22 being a concurrent Zoning By-law amendment in order for the Rural and Agricultural limits to be consistent with the proposed Schedule A – Rural Land Use to the Community Official Plan to be in full force and effect on January 5, 2024.

    AAND THAT Committee of the Whole recommend that Council forward the LEAR Supplemental Report as information to Lanark County and request that Lanark County keep Mississippi Mills informed of any proposed modifications during the review / approval process.

    CARRIED

G.
NOTICE OF MOTION

 

G.1
Councillor Dalgity - Open Storage in Residential Zones

 
  • Resolution NoCW243-22
    Moved byCouncillor Dalgity
    Seconded byCouncillor Holmes

    WHEREAS Zoning By-law 11-83 includes provisions for the land use of all areas with the Municipality of Mississippi Mills;
     
    AND WHEREAS section 8.14 of By-law 11-83 includes specific provisions relating to open storage in residential zones including but not limited to tourist trailers and recreation vehicles;
     
    AND WHEREAS residents have been in correspondence with the municipality regarding concerns about these provisions;
     
    THEREFORE BE IT RESOLVED that Council direct staff to conduct a best practice review of section 8.14 of the Zoning By-law for appropriateness and if provisions would be better suited within the Property Standards By-law;
     
    AND THAT Council direct staff to bring forward a report to Council with recommendations for consideration.

    CARRIED

H.
INFORMATION ITEMS

 

H.1
Mayor's Report

 

None

H.2
County Councillor's Report

 

Deputy Mayor Minnille provided highlights from the recent County Council meeting including: audited financial statement; daycare fees reducing by a total of 50% by January 2023; and the annual housing report with 44 recommendations.

H.3
Mississippi Valley Conservation Authority Report

 

None

H.4
Library Board Report

 

None

H.5
Information List #15-22

 

pulled

  • Resolution NoCW244-22
    Moved byCouncillor Maydan
    Seconded byCouncillor Dalgity

    THAT the information list #15-22 be received for information;

    AND THAT item a) Northumberland County re: Expanding Amber Alert System be pulled for further consideration.

    CARRIED

H.6
Meeting Calendar

This item has attachments. 
1.9 September 2022.pdf
2.10 October 2022.pdf

I.
OTHER/NEW BUSINESS

 

J.
PENDING LIST

This item has attachments. 
1.September 6 Pending List.pdf

Members reviewed the pending list.

K.
ADJOURNMENT

 
  • Resolution NoCW245-22
    Moved byCouncillor Ferguson
    Seconded byCouncillor Dalgity

    THAT the meeting be adjourned at 7:56 p.m.

    CARRIED
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