The Municipality of Mississippi Mills

Committee of the Whole Meeting

MINUTES

Tuesday, September 20, 2022

IMMEDIATELY FOLLOWING COUNCIL

Hybrid

3131 Old Perth Road.

Committee Present:

Mayor Lowry
Deputy Mayor Minnille
Councillor Dalgity
Councillor Maydan
Councillor Holmes
Councillor Guerard
Councillor Ferguson

Staff Present:

Ken Kelly, CAO
Casey Munro, Deputy Clerk
Jeanne Harfield, Clerk
Tiffany MacLaren, Community Economic & Cultural Coordinator
Melanie Knight, Senior Planner
Cory Smith, A/Director of Public Works
Calvin Murphy, Recreation Manager

A.
CALL TO ORDER (immediately following Council)

Deputy Mayor Minnille called the meeting to order at 7:01 p.m.

Mayor Lowry joined the meeting at 7:02 PM.

Deputy Mayor Minnille joined the meeting at 7:02 PM.

Councillor Dalgity joined the meeting at 7:02 PM.

Councillor Maydan joined the meeting at 7:02 PM.

Councillor Holmes joined the meeting at 7:02 PM.

Councillor Guerard joined the meeting at 7:02 PM.

Councillor Ferguson joined the meeting at 7:02 PM.

Ken Kelly, CAO joined the meeting at 7:02 PM.

Casey Munro, Deputy Clerk joined the meeting at 7:02 PM.

Jeanne Harfield, Clerk joined the meeting at 7:02 PM.

Tiffany MacLaren, Community Economic & Cultural Coordinator joined the meeting at 7:02 PM.

Melanie Knight, Senior Planner joined the meeting at 7:02 PM.

Cory Smith, A/Director of Public Works joined the meeting at 7:02 PM.

Calvin Murphy, Recreation Manager joined the meeting at 7:02 PM.

B.
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

None were declared.

C.
APPROVAL OF AGENDA

Resolution NoCW246-22
Moved byCouncillor Holmes
Seconded byMayor Lowry
THAT the agenda be approved as presented.
CARRIED

D.
APPROVAL OF MINUTES

1.16. Sep 6 COW Minutes.pdf

Resolution NoCW247-22
Moved byCouncillor Ferguson
Seconded byCouncillor Dalgity
THAT the minutes dated September 6, 2022, be approved.
CARRIED

E.
CONSENT REPORTS

F.
STAFF REPORTS

Building and Planning

F.1
Additional Residential Units for New Developments - Project Plan

1.Additional Residential Units for New Development - Project Plan .pdf

2.Attachment A - Project Plan Timeline.pdf

Resolution NoCW248-22
Moved byCouncillor Holmes
Seconded byCouncillor Dalgity
THAT the Committee of the Whole accept this report as information.
CARRIED

Roads and Public Works

F.2
Award of Contract – PW-22-17, 2022 Asphalt Paving, Concession 4 Pakenham

1.Award of Tender PW-22-17_.pdf

Resolution NoCW249-22
Moved byCouncillor Ferguson
Seconded byCouncillor Dalgity
THAT the Committee of the Whole recommends that Council award the contract for Tender No. PW-22-17, 2022 Surface Treatment Program to Thomas Cavanagh Construction Ltd, in the amount of $179,797.00 plus HST.
CARRIED

Finance and Administration

F.3
2023 Budget Schedule and Process

1.2023 Budget Schedule and Process.pdf

Resolution NoCW250-22
Moved byCouncillor Dalgity
Seconded byCouncillor Ferguson
THAT Committee of the Whole recommend Council approve the 2023 budget schedule and process as presented.
CARRIED

G.
NOTICE OF MOTION

G.1
Councillor Holmes - Farm 911 "The Emily Project"

Resolution NoCW251-22
Moved byCouncillor Holmes
Seconded byCouncillor Maydan
WHEREAS farm accidents can occur in remote locations, making it difficult for first responders to easily locate the situation;
AND WHEREAS not all rural property entrances have emergency signage;
AND WHEREAS the municipality currently has a policy in place for rural addressing.
BE IT RESOLVED THAT Council adopts the Ontario’s Farm 911 – “The Emily Project”, to enhance emergency addresses and signage for vacant rural land;
AND THAT where any existing entrances to farm land exist within the municipality, applicants wishing to purchase a property identification number sign have the entrance permit portion of the fee waived.
CARRIED