The Corporation of the Municipality of Mississippi Mills

Committee of the Whole Meeting

MINUTES

IMMEDIATELY FOLLOWING COUNCIL
E-participation
Committee Present:
  • Mayor Lowry
  • Councillor Dalgity
  • Councillor Maydan
  • Councillor Holmes
  • Councillor Guerard
  • Councillor Ferguson
Committee Absent:
  • Deputy Mayor Minnille
Staff Present:
  • Ken Kelly, CAO
  • Cynthia Moyle, Acting Clerk
  • Dawn McDonald, Administrative Assistant
  • Casey Munro, Deputy Clerk
  • Cory Smith, Acting Director of Public Works
  • Tiffany MacLarenTiffany MacLaren, Economic & Cultural Coordinator
  • Marc Rivet, Planner

A.
CALL TO ORDER (immediately following Council)
 

Councillor Guerard called the meeting to order at 6:34 p.m.

B.
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
 

C.
APPROVAL OF AGENDA
 

  • Resolution NoCW172-21
    Moved byCouncillor Ferguson
    Seconded byCouncillor Dalgity

    THAT the agenda be approved as presented.

    CARRIED

D.
APPROVAL OF MINUTES
This item has attachments. 

1.15. May 27, 2021 Special Committee of the Whole.pdf
2.16. June 1, 2021 COW Meeting Minutes Minutes.pdf
  • Resolution NoCW173-21
    Moved byCouncillor Holmes
    Seconded byCouncillor Maydan

    THAT the minutes from May 27, 2021 and June, 1 2021 be approved.

    CARRIED

E.
CONSENT REPORTS
 

  • Resolution NoCW174-21
    Moved byCouncillor Maydan
    Seconded byCouncillor Ferguson

    THAT the following reports and minutes be received.

    CARRIED

E.1
Committee of Adjustment - March 17, 2021
This item has attachments. 

1.March 17, 2021 COA Minutes.pdf

E.2
Mississippi River Power Corporation (MRPC) - April 22, 2021
This item has attachments. 

1.MRPC Minutes Apr 22 2021.pdf
2.Attch. to MRPC minutes - GENMNGR 04-21.pdf

E.3
Community and Economic Development (C&EDC) Advisory Committee - May 20, 2021 Meeting
This item has attachments. 

1.CEDC Minutes May 20 2021.pdf

E.4
Parks and Recreation Advisory Committee - May 25, 2021
This item has attachments. 

1.Parks and Recreation Advisory Committee_May25_2021.pdf

E.5
Agricultural Advisory Committee -   June 2, 2021
This item has attachments. 

1.Agriculture Minutes - June 2 2021.pdf
  • Resolution NoCW175-21
    Moved byCouncillor Holmes
    Seconded byCouncillor Maydan

    THAT a LEAR working group be developed comprised of the Agricultural Advisory Committee members plus the Council representatives from Ramsay and Pakenham wards.

    CARRIED

E.6
1st Quarter 2021 Drinking Water Quality Management Standard
This item has attachments. 

1.DWQMS Q1 Report.pdf
  • Resolution NoCW176-21
    Moved byCouncillor Dalgity
    Seconded byCouncillor Holmes

    THAT the information provided be received as information

    CARRIED

F.
STAFF REPORTS
 

Roads and Public Works

F.1
Traffic and Parking By-law Amendment - Community Mailboxes
This item has attachments. 

1.1. Staff Report - Traffic and Parking (amends 02-27).pdf
2.1.a Attachment Bylaw 21-xxx Traffic and Parking (amends 02-27) KTK.pdf
  • Resolution NoCW177-21
    Moved byCouncillor Maydan
    Seconded byCouncillor Dalgity

    THAT the Committee of the Whole recommend to Council that By-law 02-27 - Traffic and Parking, Schedule C – Restricted Parking be amended to restrict parking in front of a community mailbox to five-minute parking” and that a five-minute parking sign be erected at these locations to be determined by the Director of Roads and Public Works.

    CARRIED

F.2
Mississippi Mills Wastewater Treatment Plant 2020 Annual Report
This item has attachments. 

1.RPW Report - Annual Wastewater Report_CoW_May 28 2021 (002).pdf
  • Resolution NoCW178-21
    Moved byCouncillor Dalgity
    Seconded byCouncillor Maydan

    THAT Committee of the Whole recommend Council receive the 2020 Annual Summary Report for the Mississippi Mills Wastewater Treatment Plant as prepared by the Ontario Clean Water Agency for information purposes.

    CARRIED

F.3
Downtown Core Costing
This item has attachments. 

1.Downtown core costing.pdf

Council discussed this agenda item after F5 in the agenda.

 

Also present; Neil Caldwell, CEO from Jp2g.

  • Resolution NoCW179-21
    Moved byCouncillor Ferguson
    Seconded byCouncillor Holmes

    THAT the Committee of the Whole receive this report for information;

    AND THAT the staff bring back information to the August 10, 2021 Committee of the Whole meeting with further information relating to business survey results, as well as to programming and funding opportunities.

    CARRIED
Building and Planning

F.4
Zoning By-law Amendment - 366 Spring Street
This item has attachments. 

1.Planning - Report_CofW_ZBL 366 Spring Street June 15.pdf
  • Resolution NoCW180-21
    Moved byCouncillor Dalgity
    Seconded byCouncillor Holmes

    THAT Committee of the Whole recommends that Council enacts and passes Zoning By-law Amendment No.21-XXX being a site-specific amendment to change the zoning of the subject property (366 Spring Street) from from Residential First Density (R1-20) Zone to Residential Second Density (R2E-18) Zone to permit a semi-detached dwelling.

    CARRIED

F.5
Building Permit Activity: January 1, 2021 to May 31, 2021.
This item has attachments. 

1.Building Permit Activity Report.pdf
  • Resolution NoCW181-21
    Moved byCouncillor Dalgity
    Seconded byCouncillor Holmes

    THAT Committee of the Whole recommend Council receive the staff report on building permit activity for the period January 1, 2021 to May 31, 2021 for information.

    CARRIED
Culture and Recreation

F.6
Municipal Film Policy
This item has attachments. 

1.Film Policy Report.pdf
2.1. MM Municipal Film Policy Draft.pdf
3.Film Policy Proposed Schedule of Fees June 2021.pdf
4.3. Code of Conduct Film Policy Draft.pdf
5.4. List of Movies Filmed in MM.pdf
  • Resolution NoCW182-21
    Moved byCouncillor Dalgity
    Seconded byCouncillor Maydan

    THAT Committee of the Whole recommend that Council approve the Municipal Film Policy, the Municipal Code of Conduct for Film Cast and Crew and the proposed Municipal Film Policy Schedule of Fees.

    CARRIED
Finance and Administration

F.7
Committee Restructuring 
This item has attachments. 

1.Admin Report - Committee Restructuring Final.pdf

ACTION: Council provided direction to staff to make the suggested amendments and bring back to Council on August 10, 2021.

  • Resolution NoCW183-21
    Moved byCouncillor Holmes
    Seconded byCouncillor Maydan

    THAT the Committee of the Whole recommends to Council to approve the Committee Restructuring Report as presented.

    CARRIED

G.
NOTICE OF MOTION
 

H.
INFORMATION ITEMS
 

H.1
Mayor's Report
This item has attachments. 

1.Mayor's Report(1).pdf

Mayor Lowry provided an update to Council on the Pebble Mosaic project to honour survivors of gender-based violence and highlighted three public events planned for the month of June.

Some other noted highlights are: 

  • Mississippi Mills Virtual Business Breakfast that will be held on June 24th and extend the invitation to the rest of Council if they wish to attend.
  • July 1st Lanark County will be soft launching the ban on single use plastics ahead of the Federal ban coming next year. Lanark County is currently conducting an information survey.
  • Lanark County has approved the purchase of bicycle repair kits to help in the onboarding of local businesses to the Ontario by Bike network.
  • Some funding programs still available for businesses are;
    • RED Subsidy Program - June 17
    • Regional Relief Fund

H.2
ROMA Report (verbal)
 

Mayor Lowry provided a verbal report on the Board of Director initiatives.

These include:

  • Developing an Economic Growth Recovery Resilience Paper
  • Planning the 2022 annual conference

H.3
County Councillor's Report
This item has attachments. 

1.21-06-09 County Council Media Release.pdf

Mayor Lowry provided an update on the items discussed at the last County Council meeting including approval of three new school safety zones, an update on the gypsy moths and destroying egg masses, phasing out the sale of bottled water at municipal facilities and the Vegetation Management Activities and CWF Partnership.

H.4
Mississippi Valley Conservation Authority Report
This item has attachments. 

1.MVCA.pdf

Councillor Bev Holmes advised Council of the Level one minor draught condition in the Mississippi Valley Water Shed.

H.5
Library Board Report
 

Councillor Maydan announced Karen Kiddey retirement from the Mississippi Mills Public Library.

H.6
Information List #12-21
This item has attachments. 

1.INFORMATION LIST.pdf
  • Resolution NoCW184-21
    Moved byCouncillor Holmes
    Seconded byCouncillor Ferguson

    THAT the information list #12-21 be received for information.

    AND THAT item #1 - 2nd level of licensing to permit small organizations to hold fundraisers to benefit communities from the Municipality of Calvin be pulled for further consideration;

    AND THAT item #2 - Capital Gains Tax on Primary Residence from the Town of Fort Erie be pulled and a motion of support be brought forward for further consideration;

    AND THAT item #4 - Resignation of David Thomson from the Heritage Advisory Committee be pulled and a motion be brought forward accepting his resignation with regret;

    AND THAT item #6 - Bill C-21 from Shannon Stubbs, MP Lakeland be pulled and a motion of support be brought forward for further consideration.

    CARRIED

H.7
Meeting Calendar (June/July/August)
This item has attachments. 

1.Council Calendar June 2021.pdf
2.Council Calendar July 2021.pdf
3.Council Calendar August 2021.pdf

Highlight - AGM - Next Thursday morning at 11:00am. 

I.
OTHER/NEW BUSINESS
 

Council acknowledged Councillor Guerard for her excellent work as chair of the Committee of the Whole meeting. Councillor Holmes will be begin her term as chair beginning in August.

J.
PENDING LIST
This item has attachments. 

1.June 15 Pending List.pdf

Members reviewed the pending list.

K.
ADJOURNMENT
 

  • Resolution NoCW185-21
    Moved byCouncillor Ferguson
    Seconded byCouncillor Dalgity

    THAT the meeting be adjourned at 8:51 p.m.

    CARRIED
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