The Municipality of Mississippi Mills

Committee of the Whole Meeting

MINUTES

IMMEDIATELY FOLLOWING COUNCIL
E-participation
Committee Present:
  • Mayor Lowry
  • Deputy Mayor Minnille
  • Councillor Dalgity
  • Councillor Maydan
  • Councillor Holmes
  • Councillor Guerard
  • Councillor Ferguson
Staff Present:
  • Ken Kelly, CAO
  • Cynthia Moyle, Acting Clerk
  • Casey Munro, Deputy Clerk

A.
CALL TO ORDER (immediately following Council)
 

Councillor Holmes called the meeting to order at 6:45 p.m.

B.
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
 

C.
APPROVAL OF AGENDA
 

  • Resolution NoCW240-21
    Moved byCouncillor Dalgity
    Seconded byCouncillor Ferguson

    THAT, the agenda be approved as presented.

    CARRIED

D.
APPROVAL OF MINUTES
This item has attachments. 

1.Post-Meeting Minutes - COW_Sep21_2021 - English.pdf
2.Post-Meeting Minutes - Special Committee of the Whole_Sep28_2021 - English.pdf
  • Resolution NoCW241-21
    Moved byCouncillor Maydan
    Seconded byCouncillor Dalgity

    THAT, the minutes dated September, 21 and September 28, 2021 be approved.

    CARRIED

E.
CONSENT REPORTS
 

F.
STAFF REPORTS
 

Roads and Public Works

F.1
Mill St. Gas Main Realignment
This item has attachments. 

1.Mill Street Gas Main Realignment(1).pdf
2.Enbridge Closure.pdf
  • Resolution NoCW242-21
    Moved byDeputy Mayor Minnille
    Seconded byCouncillor Maydan

    THAT, the Committee of the Whole recommend that Council Direct Staff to authorize Enbridge to proceed with the works of relocating the natural gas main on Mill Street;

    AND THAT, the Committee of the Whole recommend Council provide pre-budgetary approval for these works in the amount of $33,228.00 plus HST.

    CARRIED
Finance and Administration

F.2
Agreement with Lanark Highlands CBO services
This item has attachments. 

1.CAO - Lanark Highlands CBO services.pdf
2.Interim CBO Inspection Services - Mississippi Mills - Sept 23 2021.pdf
  • Resolution NoCW243-21
    Moved byCouncillor Maydan
    Seconded byCouncillor Dalgity

    THAT, the Committee of the Whole recommend to Council to direct staff to initiate negotiations with the Township of Lanark Highlands with a goal to develop a long-term partnership for reciprocal Building Official services under the Building Code Act.

    CARRIED

F.3
Contract Internet Telephone Vote 2022 Election
This item has attachments. 

1.Admin Report - Contract Internet Telephone Vote 2021 Election.pdf
  • Resolution NoCW244-21
    Moved byCouncillor Dalgity
    Seconded byDeputy Mayor Minnille

    THAT, Committee of the Whole recommends Council authorize the Clerk to execute an agreement with Intelivote Systems Inc. for the provision of internet/telephone voting for the 2022 municipal elections.

    CARRIED

F.4
New Procedural By-Law Update #1
This item has attachments. 

1.New Procedural By-Law Report 2.pdf
2.Updated - Draft - Procedural-By-Law 3.pdf
3.Bylaw 19-127 Procedural by law (repeals 17-03) Consolidated.pdf
  • Resolution NoCW245-21
    Moved byCouncillor Dalgity
    Seconded byCouncillor Ferguson

    THAT, the Committee of the Whole receive the New Procedural By-law for information;
    AND THAT, the Acting Clerk amend the draft Procedural By-law with the comments to be reviewed at the next Committee of the Whole Meeting.

    CARRIED

G.
NOTICE OF MOTION
 

H.
INFORMATION ITEMS
 

H.1
Mayor's Report
 

H.2
County Councillor's Report
 

Deputy Mayor Minnille reported the following updates from Lanark County;

  • On September 30th, 2021 Lanark County hosted a ceremony dedicated to the National Day for Truth and Reconciliation.
  • Lanark County Official Plan Amendment (OPA) 22 (Mississippi Mills Official Plan Amendment (OPA) 11) will be at the next County Council meeting Wednesday, October 13th for final approval.

H.3
Mississippi Valley Conservation Authority Report
 

Councillor Holmes provided the following highlights;

  • Only three (3) bids were received on the Shabomeka Lake Dam project, all exceeding the budget. They have decided on a phase-in approach to help optimize current funding. Phase one is currently out to tender, and there is a special board meeting on Thursday, October 7th, to discuss the results.

H.4
Library Board Report
 

H.5
Information List #17-21
 

  • Resolution NoCW246-21
    Moved byCouncillor Ferguson
    Seconded byCouncillor Guerard

    THAT, the information list #17-21 be received for information;

    AND THAT, item H.d (a,b,c) be pulled for further consideration.

    CARRIED

H.5.a
July 21 2021 Northumberland County Resolution re Provincial Offences Act
This item has attachments. 

1.July 21 2021 Northumberland County Resolution re Provincial Offences Act.pdf

H.5.b
September 17 2021 Township of Scugog re advocating for support for rural infrastructure related to major bridge and culvert replacements
This item has attachments. 

1.September 17 2021 Township of Scugog-Structure re advocating for support for rural infrastructure.pdf

H.5.c
September 22 2021 Anishinabek Nation Vaccine Passports and First Nations Memo
This item has attachments. 

1.September 22 2021 Anishinabek Nation Vaccine Passports and First Nations Memo.pdf

H.5.d
September 2021 Community Economic Development Advisory Committee Resignations
 

Staff Direction was provided to review the capability of hosting a thankyou luncheon for volunteer Committee Members in Mississippi Mills as done in previous years. 

H.6
Meeting Calendar
 

Staff advised Council that the budget meetings in the October calendar will be rescheduled to a future date.

I.
OTHER/NEW BUSINESS
 

J.
PENDING LIST
This item has attachments. 

1.October 5 Pending List.pdf

Members reviewed the pending list.

K.
ADJOURNMENT
 

  • Resolution NoCW247-21
    Moved byCouncillor Maydan
    Seconded byDeputy Mayor Minnille

    THAT, the meeting be adjourned at 7:53 p.m.

    CARRIED
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