The Municipality of Mississippi MillsCommittee of the Whole MeetingMINUTESTuesday, June 06, 2023IMMEDIATELY FOLLOWING COUNCILHybrid3131 Old Perth Road.Committee Present:Mayor LowryDeputy Mayor MinnilleCouncillor FergusonCouncillor HolmesCouncillor LoweCouncillor SouterCouncillor TorranceStaff Present:Ken Kelly, CAOJeanne Harfield, ClerkCasey Munro, Deputy ClerkMelanie Knight, Senior PlannerMike Williams, Director of Protective ServicesCory Smith, Director of Public WorksCalvin Murphy, Recreation ManagerAndrew Hodge, Deputy TreasurerJeffrey Ren, PlannerKathy Davis, Director of Corporate Services/TreasurerTiffany MacLaren, Manager of Community and Economic DevelopmentDavid Shen, Director of Development and EngineeringAnita Legault, Director of Childcare ServicesA.CALL TO ORDER (immediately following Council)This item has Video Councillor Holmes called the meeting to order at 6:00 pm .B.DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOFThis item has Video C.APPROVAL OF AGENDAThis item has Video Resolution NoCW151-23Moved byCouncillor FergusonSeconded byCouncillor TorranceTHAT the agenda be approved as presented.CARRIEDD.APPROVAL OF MINUTES This item has Video 1.14. May 23 2023 - COW Minutes.pdfResolution NoCW152-23Moved byDeputy Mayor MinnilleSeconded byCouncillor SouterTHAT the minutes dated May 23, 2023, be approved.CARRIEDE.CONSENT REPORTSThis item has Video F.STAFF REPORTS Finance & AdministrationF.12024 Budget Schedule and ProcessThis item has Video 1.2024 Budget Schedule and Process.pdf2.Budget Plan 2024 rev2.pdfMoved byCouncillor SouterSeconded byDeputy Mayor MinnilleTHAT Committee of the Whole recommends Council approve the 2024 budget schedule and process as presented.Amendment:Resolution NoCW153-23Moved byMayor LowrySeconded byCouncillor FergusonTo Insert: AND THAT results of the Community Survey be presented at the Sept 26 Committee of the Whole meeting at the same time as the tabling of the first draft of the 2024 budget.CARRIEDResolution NoCW154-23Moved byCouncillor SouterSeconded byDeputy Mayor MinnilleTHAT Committee of the Whole recommends Council approve the 2024 budget schedule and process as presented. AND THAT results of the Community Survey be presented at the Sept 26 Committee of the Whole meeting at the same time as the tabling of the first draft of the 2024 budget.CARRIEDF.22022 Council Remuneration and ExpensesThis item has Video 1.2022 Council Remuneration and Expenses - COW Report.pdf2.Council Expenses 2022.pdfSTAFF DIRECTION: Review the Council Remuneration bylaw and bring back recommendations, which would be effective for the next term of Council. Resolution NoCW155-23Moved byCouncillor LoweSeconded byCouncillor SouterTHAT Committee of the Whole recommend Council receive this report for information.CARRIEDF.32022 Statement of Reserve Funds (Development Charges)This item has Video 1.2022 Statement of Reserve Funds.pdf2.2022 Development Charges Expenditures.pdfResolution NoCW156-23Moved byCouncillor FergusonSeconded byCouncillor SouterTHAT Committee of the Whole recommend that Council accept the Treasurer’s 2022 Statement of Reserve Funds (Development Charges) as presented.CARRIEDDevelopment & EngineeringF.4The Future of the Planning Branch - StaffingThis item has Video 1.Future of the Development Services and Engineering Deparment May 31.pdf2.Attachment A Future of Development Services and Engineering Dept.pdfThe Committee of the Whole received a presentation from the Development and Engineering department that outlined the future of the building and planning departments. The Committee discussed the options presented by the department and approved the creation of job descriptions for a Policy Planner and Engineer positions within the municipality but asked for a more in depth report back in August to discuss the positions during the 2024 budget process. The Committee also approved staff to begin the recruitment process for a Senior Plans Examiner to be funded through the 2023 building department budget. Resolution NoCW157-23Moved byCouncillor SouterSeconded byCouncillor LoweTHAT Committee of the Whole recommend that Council direct staff to develop job descriptions for a Policy Planner and an Engineer with associated salary ranges and report back to Council prior to the 2024 budget deliberations; andCARRIEDResolution NoCW158-23Moved byMayor LowrySeconded byCouncillor LoweTHAT Committee of the Whole recommend that Council direct staff to begin the recruitment process for Senior Plans Examiner (with a potential of adding Deputy Chief Building Official duties in the future) to be funded within the 2023 Building Branch budget, and if necessary, supplemented from building reserves.CARRIEDProtective ServicesF.5Noise Bylaw UpdateThis item has Video 1.Noise Bylaw NO. 02-89 Amendment- Updated.pdf2.Draft Noise By-Law 23-XX Updated May 30.pdf3.By-law 23-XXX Schedule Word Version With Fines.pdfThe Committee discussed the new noise bylaw. Director of Protective Services Williams was available to answer questions. Resolution NoCW159-23Moved byDeputy Mayor MinnilleSeconded byCouncillor SouterTHAT the Committee of the Whole recommends that Council adopt the Noise Bylaw.CARRIEDPublic WorksF.6Award of Princess Street RenewalThis item has Video 1.Award of Princess Street Renewal.pdfResolution NoCW160-23Moved byCouncillor FergusonSeconded byCouncillor TorranceTHAT Committee of the Whole recommend Council Direct Staff to award the contract for the renewal of Princess Street to Thomas Cavanagh Construction in the Amount of $1,464,464.64 plus HST.CARRIEDG.NOTICE OF MOTIONThis item has Video None.H.INFORMATION ITEMSThis item has Video H.1Mayor's ReportThis item has Video No reportH.2County Councillor's ReportThis item has Video 1.23-05-24 County Council Media Release.pdfDeputy Mayor Minnille gave an overview of the topics discussed at Lanark County Council.H.3Mississippi Valley Conservation Authority ReportThis item has Video Have not met. H.4Lanark County Police Services BoardThis item has Video Have not met. There is a Zone 2 meeting in Brockville on June 16th. H.5Library Board ReportThis item has Video Councillor Lowe provided some of the programs available at the Pakenham Library 22,000 in funding Elizbeth Kelly foundation for stem funding. recinded their vaccination policyH.6Information List #11-23This item has Video Resolution NoCW161-23Moved byDeputy Mayor MinnilleSeconded byCouncillor SouterTHAT the information list #11-23 be received for information.CARRIEDH.6.aMay 10, 2023, Town of Lincoln re: Municipal Heritage Register 1.179-23 Municipal Heritage Register.pdfH.6.bMay 26, 2023 Lanark County re: Paramedics Letter 1.05-26-2023 - Paramedics Letter.pdfH.6.cMay 29, 2023 Ministry of Natural Resources and Forestry re: Streamlining Approvals under the Aggregate Resources Act 1.Municipal_Letter_ENGLISH.pdfH.6.dMay 30, 2023 Township of Ryerson re: Water Aerodromes 1.R101-23 (Aerodrome).pdfH.6.eMay 31, 2023 Township of Limerick re: Retaining Tax Sale Proceeds 1.Tax sale Proceeds.pdfH.7Meeting CalendarThis item has Video 1.6 June 2023.pdf2.7 July 2023.pdfThe Committee discussed the next strategic plan meeting. CAO Kelly advised Council to review the vision statement, and an availability notice will be circulated for a meeting prior to June 30th. I.OTHER/NEW BUSINESSThis item has Video Mayor Lowry thanked Councillor Holmes for taking on the role of COW Chair for the next 6 months. J.PENDING LISTThis item has Video 1.June 6 2023 Pending List.pdfMembers reviewed the pending list.K.ADJOURNMENTThis item has Video Resolution NoCW162-23Moved byDeputy Mayor MinnilleSeconded byMayor LowryTHAT the meeting be adjourned at 8:51 p.m.CARRIED No Item SelectedAgenda item details popup This item has no attachments1.14. May 23 2023 - COW Minutes.pdf1.23-05-24 County Council Media Release.pdf1.179-23 Municipal Heritage Register.pdf1.Municipal_Letter_ENGLISH.pdf1.05-26-2023 - Paramedics Letter.pdf1.6 June 2023.pdf2.7 July 2023.pdf1.June 6 2023 Pending List.pdf1.Award of Princess Street Renewal.pdf1.2022 Council Remuneration and Expenses - COW Report.pdf2.Council Expenses 2022.pdf1.2022 Statement of Reserve Funds.pdf2.2022 Development Charges Expenditures.pdf1.R101-23 (Aerodrome).pdf1.Tax sale Proceeds.pdf1.Noise Bylaw NO. 02-89 Amendment- Updated.pdf2.Draft Noise By-Law 23-XX Updated May 30.pdf3.By-law 23-XXX Schedule Word Version With Fines.pdf1.2024 Budget Schedule and Process.pdf2.Budget Plan 2024 rev2.pdf1.Future of the Development Services and Engineering Deparment May 31.pdf2.Attachment A Future of Development Services and Engineering Dept.pdf