The Municipality of Mississippi Mills

Committee of the Whole Meeting

MINUTES

IMMEDIATELY FOLLOWING COUNCIL
Hybrid
3131 Old Perth Road.
Committee Present:
  • Mayor Lowry
  • Deputy Mayor Minnille
  • Councillor Ferguson
  • Councillor Holmes
  • Councillor Lowe
  • Councillor Souter
  • Councillor Torrance
Staff Present:
  • Ken Kelly, CAO
  • Jeanne Harfield, Clerk
  • Casey Munro, Deputy Clerk
  • Melanie Knight, Senior Planner
  • Mike Williams, Director of Protective Services
  • Cory Smith, Director of Public Works
  • Calvin Murphy, Recreation Manager
  • Andrew Hodge, Deputy Treasurer
  • Jeffrey Ren, Planner
  • Kathy Davis, Director of Corporate Services/Treasurer
  • Tiffany MacLaren, Manager of Community and Economic Development
  • David Shen, Director of Development and Engineering
  • Anita Legault, Director of Childcare Services

A.
CALL TO ORDER (immediately following Council)

 

Councillor Holmes called the meeting to order at 6:00 pm .

B.
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

 

C.
APPROVAL OF AGENDA

 
  • Resolution NoCW151-23
    Moved byCouncillor Ferguson
    Seconded byCouncillor Torrance

    THAT the agenda be approved as presented.

    CARRIED

D.
APPROVAL OF MINUTES

This item has attachments. 
1.14. May 23 2023 - COW Minutes.pdf
  • Resolution NoCW152-23
    Moved byDeputy Mayor Minnille
    Seconded byCouncillor Souter

    THAT the minutes dated May 23, 2023, be approved.

    CARRIED

E.
CONSENT REPORTS

 

F.
STAFF REPORTS

 
Finance & Administration

F.1
2024 Budget Schedule and Process

This item has attachments. 
1.2024 Budget Schedule and Process.pdf
2.Budget Plan 2024 rev2.pdf
  • Moved byCouncillor Souter
    Seconded byDeputy Mayor Minnille

    THAT Committee of the Whole recommends Council approve the 2024 budget schedule and process as presented.

  • Amendment:
    Resolution NoCW153-23
    Moved byMayor Lowry
    Seconded byCouncillor Ferguson

    To Insert:

    AND THAT results of the Community Survey be presented at the Sept 26 Committee of the Whole meeting at the same time as the tabling of the first draft of the 2024 budget.

    CARRIED
  • Resolution NoCW154-23
    Moved byCouncillor Souter
    Seconded byDeputy Mayor Minnille

    THAT Committee of the Whole recommends Council approve the 2024 budget schedule and process as presented.

    AND THAT results of the Community Survey be presented at the Sept 26 Committee of the Whole meeting at the same time as the tabling of the first draft of the 2024 budget.

    CARRIED

F.2
2022 Council Remuneration and Expenses

This item has attachments. 
1.2022 Council Remuneration and Expenses - COW Report.pdf
2.Council Expenses 2022.pdf

STAFF DIRECTION: Review the Council Remuneration bylaw and bring back recommendations, which would be effective for the next term of Council. 

  • Resolution NoCW155-23
    Moved byCouncillor Lowe
    Seconded byCouncillor Souter

    THAT Committee of the Whole recommend Council receive this report for information.

    CARRIED

F.3
2022 Statement of Reserve Funds (Development Charges)

This item has attachments. 
1.2022 Statement of Reserve Funds.pdf
2.2022 Development Charges Expenditures.pdf
  • Resolution NoCW156-23
    Moved byCouncillor Ferguson
    Seconded byCouncillor Souter

    THAT Committee of the Whole recommend that Council accept the Treasurer’s 2022 Statement of Reserve Funds (Development Charges) as presented.

    CARRIED
Development & Engineering

F.4
The Future of the Planning Branch - Staffing

This item has attachments. 
1.Future of the Development Services and Engineering Deparment May 31.pdf
2.Attachment A Future of Development Services and Engineering Dept.pdf

The Committee of the Whole received a presentation from the Development and Engineering department that outlined the future of the building and planning departments. The Committee discussed the options presented by the department and approved the creation of job descriptions for a Policy Planner and Engineer positions within the municipality but asked for a more in depth report back in August to discuss the positions during the 2024 budget process. The Committee also approved staff to begin the recruitment process for a Senior Plans Examiner to be funded through the 2023 building department budget. 

  • Resolution NoCW157-23
    Moved byCouncillor Souter
    Seconded byCouncillor Lowe

    THAT Committee of the Whole recommend that Council direct staff to develop job descriptions for a Policy Planner and an Engineer with associated salary ranges and report back to Council prior to the 2024 budget deliberations; and

    CARRIED
  • Resolution NoCW158-23
    Moved byMayor Lowry
    Seconded byCouncillor Lowe

    THAT Committee of the Whole recommend that Council direct staff to begin the recruitment process for Senior Plans Examiner (with a potential of adding Deputy Chief Building Official duties in the future) to be funded within the 2023 Building Branch budget, and if necessary, supplemented from building reserves.

    CARRIED
Protective Services

F.5
Noise Bylaw Update

This item has attachments. 
1.Noise Bylaw NO. 02-89 Amendment- Updated.pdf
2.Draft Noise By-Law 23-XX Updated May 30.pdf
3.By-law 23-XXX Schedule Word Version With Fines.pdf

The Committee discussed the new noise bylaw. Director of Protective Services Williams was available to answer questions. 

  • Resolution NoCW159-23
    Moved byDeputy Mayor Minnille
    Seconded byCouncillor Souter

    THAT the Committee of the Whole recommends that Council adopt the Noise Bylaw.

    CARRIED
Public Works

F.6
Award of Princess Street Renewal

This item has attachments. 
1.Award of Princess Street Renewal.pdf
  • Resolution NoCW160-23
    Moved byCouncillor Ferguson
    Seconded byCouncillor Torrance

    THAT Committee of the Whole recommend Council Direct Staff to award the contract for the renewal of Princess Street to Thomas Cavanagh Construction in the Amount of $1,464,464.64 plus HST.

    CARRIED

G.
NOTICE OF MOTION

 

None.

H.
INFORMATION ITEMS

 

H.1
Mayor's Report

 

No report

H.2
County Councillor's Report

This item has attachments. 
1.23-05-24 County Council Media Release.pdf

Deputy Mayor Minnille gave an overview of the topics discussed at Lanark County Council.

H.3
Mississippi Valley Conservation Authority Report

 

Have not met. 

H.4
Lanark County Police Services Board

 

Have not met. There is a Zone 2 meeting in Brockville on June 16th. 

H.5
Library Board Report

 

Councillor Lowe provided some of the programs available at the Pakenham Library

22,000 in funding Elizbeth Kelly foundation for stem funding. 

recinded their vaccination policy

H.6
Information List #11-23

 
  • Resolution NoCW161-23
    Moved byDeputy Mayor Minnille
    Seconded byCouncillor Souter

    THAT the information list #11-23 be received for information.

    CARRIED

H.7
Meeting Calendar

This item has attachments. 
1.6 June 2023.pdf
2.7 July 2023.pdf

The Committee discussed the next strategic plan meeting. CAO Kelly advised Council to review the vision statement, and an availability notice will be circulated for a meeting prior to June 30th.  

I.
OTHER/NEW BUSINESS

 

Mayor Lowry thanked Councillor Holmes for taking on the role of COW Chair for the next 6 months. 

J.
PENDING LIST

This item has attachments. 
1.June 6 2023 Pending List.pdf

Members reviewed the pending list.

K.
ADJOURNMENT

 
  • Resolution NoCW162-23
    Moved byDeputy Mayor Minnille
    Seconded byMayor Lowry

    THAT the meeting be adjourned at 8:51 p.m.

    CARRIED
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