The Corporation of the Municipality of Mississippi Mills

Committee of the Whole Meeting

MINUTES

Tuesday, January 12, 2021

Immediately Following Council

Council Chambers, Municipal Office

3131 Old Perth Road

Committee Present:

• Mayor Lowry
• Deputy Mayor Minnille
• Councillor Dalgity
• Councillor Maydan
• Councillor Holmes
• Councillor Guerard
• Councillor Ferguson

Staff Present:

• Ken Kelly, CAO
• Cynthia Moyle, Acting Clerk
• Jennifer Russell, Deputy Clerk
• Cory Smith, A/Director of Roads and Public Works
• Dan Prest, Chief Building Official
• Rhonda Whitmarsh, Treasurer

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A.

CALL TO ORDER (immediately following Council)

Councillor Dalgity called the meeting to order at 7:22 p.m.

B.

DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

None

C.

APPROVAL OF AGENDA

• Resolution No CW001-21
  Moved by Councillor Ferguson
  Seconded by Mayor Lowry

  THAT the agenda be approved as presented.

  CARRIED

D.

APPROVAL OF MINUTES

• Resolution No CW002-21
  Moved by Deputy Mayor Minnille
  Seconded by Councillor Maydan

  THAT the minutes dated December 15, 2020 be approved.

  CARRIED

E.

CONSENT REPORTS

• Resolution No CW003-21
  Moved by Mayor Lowry
  Seconded by Councillor Holmes

  THAT the following consent reports and committee minutes be received.

  CARRIED

E.1

Committee of Adjustment Meeting Minutes - November 18, 2020

E.2

Library Board Minutes - November 19, 2020

E.3

Mississippi River Power Corporation Selection Committee Minutes - November 26, 2020

E.4

Parks and Recreation Committee Minutes - December 1, 2020

ACTION: Staff to provide Council with a copy of the Parks and Recreation Program Directory

F.

STAFF REPORTS

Roads and Public Works

F.1

Developers Request – Bakers Quarry Subdivision

• Resolution No CW004-21
  Moved by Deputy Mayor Minnille
  Seconded by Councillor Holmes

  THAT Committee of the Whole recommend Council permit the use of the vacant municipal lands on the North side of the unopened road allowance known as Lansdowne Street and authorize staff to enter into an agreement with the developer for this purpose.

  CARRIED

Building and Planning

F.2

Safe Property By-law

ACTION: Staff to provide Council with the number of urban and rural property complaints received in 2020

• Resolution No CW005-21
  Moved by Deputy Mayor Minnille
  Seconded by Councillor Ferguson

  THAT Committee of the Whole recommends to Council the Safe Property By-law be adopted as presented.

  CARRIED
• Amendment:
  Resolution No CW006-21
  Moved by Councillor Maydan
  Seconded by Councillor Ferguson

  AND THAT the by-law be reviewed in 1 year time with a 6 month status update report presented to the Committee of the Whole prior to the July summer recess.

  CARRIED

Finance and Administration

F.3

2021 Municipal Grants

• Resolution No CW007-21
  Moved by Mayor Lowry
  Seconded by Deputy Mayor Minnille

  THAT Committee of the Whole recommend Council approve the following 2021 municipal grants:

  North Lanark Agricultural Society           $1,000.00
  Royal Canadian Legion Pipe Band         $3,000.00
  Mississippi Lakes Association                   $500.00
  Almonte Celtfest                                     $1,500.00
  Pakenham Civitan Club                          $1,500.00
  Mississippi Madawaska Land Trust        $1,500.00

  Total                                                        $9,000.00

  CARRIED

F.4

2021 Municipal Insurance

ACTION: Staff to follow-up with the opportunity to consult/partner with Lanark County and local municipalities regarding savings on insurance

• Resolution No CW008-21
  Moved by Councillor Maydan
  Seconded by Councillor Holmes

  THAT Committee of the Whole recommends that Council fund the 2021 additional insurance premium of $39,752 first from savings realized in the 2021 budget for the 2021 municipal grant program and then from reserves;

  AND THAT the Municipality’s insurance broker be invited to attend a future Council meeting to provide an update;

  AND THAT the Treasurer be directed to issue an RFP for municipal insurance in 2021 for coverage effective January 1, 2022.

  CARRIED

F.5

Appointment to Carleton Place’s Parks and Recreation Committee

Councillor Dalgity passed the Chair to Mayor Lowry for this portion of the meeting.

ACTION: Staff to follow-up with Council regarding the number of committee members from Mississippi Mills on the Parks and Recreation Committee.

• Resolution No CW009-21
  Moved by Councillor Guerard
  Seconded by Councillor Ferguson

  THAT the Committee of the Whole recommends to Council to appoint Councillor Dalgity to the Carleton Place Parks and Recreation Committee for the remaining term of Council. 

  CARRIED

  Councillor Dalgity resumed as Chair.

  
  

G.

NOTICE OF MOTION

None

H.

INFORMATION ITEMS

H.1

Mayor's Report

None

H.2

County Councillor's Report

None

H.3

Mississippi Valley Conservation Authority Report

None

H.4

Information List #01-21

• Resolution No CW010-21
  Moved by Councillor Maydan
  Seconded by Councillor Ferguson

  THAT the information list #01-21 be received for information:

  AND THAT item 1 - Howick Township re: Background Info for Agricultural Tile Drainage Installation Act Resolution, be pulled for further consideration.

  CARRIED

H.5

Meeting Calendar (January)

None

I.

OTHER/NEW BUSINESS

I.1

Joint Cost Sharing Committee Meeting Report

Councillor Dalgity passed the Chair to Mayor Lowry for this portion of the meeting.

ACTION: That staff provide Council with information on the previous decision to transfer a portion of our library grant to Carleton Place for library services.

ACTION: Staff to review the allocations of reserves and report back to Committee of the Whole.

• Resolution No CW011-21
  Moved by Councillor Ferguson
  Seconded by Deputy Mayor Minnille

  THAT the Joint Cost Sharing Committee Minutes Report be received for information.

  CARRIED

I.1.a

Cost Sharing Agreement 2021 Budget Document

Councillor Dalgity resumed as Chair.

J.

PENDING LIST

Members reviewed the pending list.

ACTION: Staff to review museum funding prior to next years budget

K.

ADJOURNMENT

• Resolution No CW012-21
  Moved by Councillor Ferguson
  Seconded by Councillor Maydan

  THAT the meeting be adjourned at 9:00 p.m.

  CARRIED