The Municipality of Mississippi Mills

Committee of the Whole Meeting

MINUTES

IMMEDIATELY FOLLOWING COUNCIL
E-participation
Committee Present:
  • Mayor Lowry
  • Deputy Mayor Minnille
  • Councillor Dalgity
  • Councillor Maydan
  • Councillor Holmes
  • Councillor Guerard
  • Councillor Ferguson
Staff Present:
  • Ken Kelly, CAO
  • Casey Munro, Deputy Clerk
  • Melanie Knight, Senior Planner
  • Chad Brown, Fire Chief
  • Calvin Murphy, Recreation Coordinator
  • Anita Legault, DayCare Director

A.
CALL TO ORDER (immediately following Council)
 

Councillor Holmes called the meeting to order at 7:01pm.

B.
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
 

Councillor J. Dalgity declared a conflict of interest on agenda item F.2. Almonte Daycare Fees 2022, due to a family member being employed at the daycare. 

C.
APPROVAL OF AGENDA
 

  • Resolution NoCW293-21
    Moved byCouncillor Maydan
    Seconded byCouncillor Ferguson

    THAT, the agenda be approved as presented.

    CARRIED

D.
APPROVAL OF MINUTES
This item has attachments. 

1.Post-Meeting Minutes - COW_Nov16_2021 - English.pdf
  • Resolution NoCW294-21
    Moved byCouncillor Ferguson
    Seconded byDeputy Mayor Minnille

    THAT, the minutes dated November 16, 2021 be approved.

    CARRIED

E.
CONSENT REPORTS
 

  • Resolution NoCW294-21
    Moved byCouncillor Dalgity
    Seconded byCouncillor Maydan

    THAT, the following consent reports and committee minutes be received, E.1, E.2, E.4.

    CARRIED

F.
STAFF REPORTS
 

Fire

F.1
Emergency Response Plan
This item has attachments. 

1.EM Bylaw Report 22NOV21.pdf
2.Bylaw 21-101 - Emergency Management.pdf
3.FINAL Emergency Response Plan - Municipality of Mississippi Mills 30NOV21.pdf
  • Resolution NoCW296-21
    Moved byCouncillor Maydan
    Seconded byCouncillor Dalgity

    THAT, the Committee of the Whole recommend Council approve Municipality of Mississippi Mills Emergency Response Plan;

    AND THAT, the Bylaw be approved at the next scheduled Council Meeting.

    CARRIED
Daycare

F.2
Almonte Daycare Fees 2022
This item has attachments. 

1.Almonte DayCare Fees 2022.pdf
2.DAYCARE FEE SCHEDULE 2021 .pdf
3.DAYCARE FEE SCHEDULE 2022 - recommendation.pdf

Councillor J. Dalgity declared a pecuniary interest in this agenda item.

  • Resolution NoCW297-21
    Moved byMayor Lowry
    Seconded byCouncillor Guerard

    THAT, Committee of the Whole recommend Council increase childcare fees 3% to help offset revenue loss in 2021 resulting in childcare services being more viable and sustainable in the future;

    AND THAT, the part time rate be removed from the fee schedule bylaw, and the municipality proceed with one rate for each program; 

    AND THAT, staff report the increase to Lanark County for an effective date 60 days after approval, which is March 1, 2022.

    CARRIED
Recreation and Economic Development

F.3
Service Standards for Municipal Cemeteries
This item has attachments. 

1.Serive Standards for Municipal Cemeteries policy.pdf
2.Service Standard for Municipal Cemeteries1.pdf

Councillor J. Daligty returned to the meeting prior to the discussion of this item.

  • Resolution NoCW298-21
    Moved byMayor Lowry
    Seconded byDeputy Mayor Minnille

    THAT, the Service Standards for Municipal Cemeteries be referred back to staff for further information and clarifications. 

    CARRIED
Building and Planning

F.4
Direction for Land Evaluation and Agriculture Review (LEAR)
This item has attachments. 

1.CAO LEAR Report MLK.pdf

Deputy Mayor Minnille presided as chair for item F.4.

  • Resolution NoCW299-21
    Moved byCouncillor Holmes
    Seconded byCouncillor Guerard

    THAT, Committee of the Whole recommend option 1.

    AND THAT, Council delay preparation for public meeting until the agriculture committee has considered the proposed report and mapping and presented their recommendations to Council. 

    CARRIED

F.5
C8669 Rogers Telecommunications Concurrance and Protocol
This item has attachments. 

1.Planning - C8669 Rogers Telecommunications Concurrance and Protocol.pdf

Councillor B. Holmes returned as Chair for item F.5.

  • Resolution NoCW300-21
    Moved byMayor Lowry
    Seconded byCouncillor Maydan

    THAT, the Committee of the Whole accept this report as information.

    CARRIED

F.6
C8723 Rogers Telecommunications Concurrance and Protocol
This item has attachments. 

1.Planning - C8723 Rogers Telecommunications Concurrance and Protocol.pdf
  • Resolution NoCW301-21
    Moved byMayor Lowry
    Seconded byCouncillor Guerard

    THAT, the Committee of the Whole accept this report as information.

    CARRIED

F.7
Z-14-21 COW Staff Report - 913 Quarry Rd
This item has attachments. 

1.Z-14-21 COW Staff Report - 913 Quarry Rd (Bowes) LSR + RU ZBLA nov 26.pdf
2.Z-14-21 - 913 Quarry Rd COW presentation.pdf
  • Resolution NoCW302-21
    Moved byCouncillor Maydan
    Seconded byCouncillor Dalgity

    THAT, the Committee of the Whole recommend Council approve the Zoning By-law Amendment to change the zoning of the lands, described CON 6 W PT LOTS 3 AND 4 RP; 27R6172 PARTS 2 TO 13, Ramsay Ward, from “Rural” (RU) Zone to “Rural – Special Exception 37” (RU-37) Zone and “Limited Service Residential – Special Exception 25 - Holding” (LSR-25-h) Zone. The holding provision will require that the Owners enter into a Site Plan Agreement with the Municipality in order to register an agreement on title regarding use, maintenance and liability for the private road and the limited services for the proposed development. 

    CARRIED

F.8
Site Plan Control - 500 Ottawa Street.
This item has attachments. 

1.Planning Report - 500 Ottawa (Lopes) FINAL(1).pdf
2.D11-LOP-12 - 500 Ottawa COW presentation.pdf
  • Resolution NoCW303-21
    Moved byCouncillor Maydan
    Seconded byCouncillor Dalgity

    THAT, Committee of the Whole recommend that Council approve the Site Plan Control application (D11-LOP-12) for the property described legally as Concession 10 East Part Lot 16;

    AND THAT, the Mayor and Clerk be authorized to enter into a Site Plan Control Agreement for the development of two (2) commercial self-storage buildings and associated outdoor storage area, as detailed in Documents 1, 2 and 3.

    CARRIED

F.9
Site Plan Control - 4676 Dark’s Side Road
This item has attachments. 

1.Planning Report - Dark's Side Road.pdf
2.D11-DIL-21 Presentation for COW.pdf
  • Resolution NoCW304-21
    Moved byCouncillor Ferguson
    Seconded byCouncillor Dalgity

    THAT, Committee of the Whole recommend that Council approve the Site Plan Control application (D11-DIL-12) for the property described legally as Part Lot 12, Concession 12; 
    AND THAT, the Mayor and Clerk be authorized to enter into a Site Plan Control Agreement for the development of a low-rise apartment building containing 22 dwelling units, as provided in Documents 2 and 3; 
    AND THAT, any approval for the Site Plan Control application is not deemed to be written Municipal consent as required by Section 53 of the Safe Water Drinking Act.

    CARRIED

F.10
Safe Water Drinking Act – 4676 Dark Side Road
This item has attachments. 

1.Safe Water Drinking Act - Dark's Side Road.pdf
2.Safe Water Drinking Act - Written Consent.pdf
  • Resolution NoCW305-21
    Moved byCouncillor Maydan
    Seconded byCouncillor Ferguson

    THAT, Committee of the Whole recommend that Council pass the following resolution: 

    WHEREAS, as per Section 53 of the Safe Water Drinking Act, 2002 requires written consent by a Municipality for a non municipal drinking water system;

    AND WHEREAS, staff are recommending approval of the Site Plan Control application (D11-DIL-12) for the proposed development which includes a non-municipal drinking water system; 

    THEREFORE BE IT RESOLVED;

    THAT, the approval of Site Plan Control file D11-DIL-12 and subsequent building permit issuance for the subject lands at 4676 Dark’s Side Road, are not deemed to be Municipal written consent as per Section 53 of the Safe Water Drinking Act, 2002; 

    AND THAT, if written consent is requested by the owner so that it can be provided to the Ministry of the Environment, Conservation and Parks, the municipality will consider this request separately and the ability to impose conditions and securities as per Section 53 of the Safe Water Drinking Act, prior to providing written consent;

    AND THAT, the Clerk provide a copy of the resolution to the Director of the Ministry of the Environment, Conservation and Parks.

    CARRIED
  • Resolution NoCW306-21
    Moved byMayor Lowry
    Seconded byCouncillor Dalgity

    THAT, Committee of the Whole recommends that staff report back with a draft written consent along with recommended conditions and securities if/when requested for the subject property. 

    CARRIED
Finance and Administration

F.11
Award Contract to Develop Digital Master Plan
This item has attachments. 

1.CAO Report Award Digital Master Plan.pdf
  • Resolution NoCW307-21
    Moved byCouncillor Maydan
    Seconded byCouncillor Dalgity

    THAT, Committee of the Whole recommend to Council to award the contract to develop a Digital Master Plan for the Municipality of Mississippi Mills to Blackline Consulting for the sum of $61,811 plus HST and authorize the Chief Administrative Officer to negotiate and execute a contract with the vendor.

    CARRIED

G.
NOTICE OF MOTION
 

H.
INFORMATION ITEMS
 

H.1
Mayor's Report
 

No Report

H.2
County Councillor's Report
This item has attachments. 

1.21-12-01 County Council Media Release-Inaugural.pdf
2.21-12-01 County Council Media Release.pdf

Deputy Mayor Minnille provided Council with an update on the new Lanark County Committee Chairs.

  • Warden: Mayor John Fenik (Perth)
  • Corporate Services: Mayor Christa Lowry
  • Economic Development: Deputy Mayor Minnille
  • Community Services: Klaas Ven Der Meer (Montague)

The Warden's Slow Roll donated $2,500 to the United Way. 

There were 2 recipients of the Lanark County Awards of Excellence.

  • Cliff Bennett
  • Adam Donaldson

H.3
Mississippi Valley Conservation Authority Report
 

No Report

H.4
Library Board Report
 

No meeting in December. 

Next Scheduled meeting: Jan 14th @ 10:30 am.

H.5
Information List #21-21
 

  • Resolution NoCW308-21
    Moved byCouncillor Maydan
    Seconded byCouncillor Guerard

    THAT, the information list #21-21 items be received for information.

    AND THAT, items H.5.a,b,f and g be pulled for further consideration. 

    CARRIED

H.5.a
Building Broadband Faster with Guideline
This item has attachments. 

1.Building Broadband Faster in Ontario Update.pdf

H.5.b
Conservation Authorities Act re: Understanding Phase 1
This item has attachments. 

1.Guidance_Understanding Phase 1 Regs_2021-11-17 FINAL .pdf

H.5.c
Honourable Lisa Thompson re: Canadian Agricultural Partnership
This item has attachments. 

1.Letter from the Honourable Lisa Thompson, Minister of Agriculture, Food and Rural Affairs .pdf

H.5.d
Huron County Homlessness Task Force
This item has attachments. 

1.Huron County re Homlessness.pdf

H.5.e
Lanark County Media Release Andrewsville Bridge Closure
This item has attachments. 

1.Andrewsville Bridge Closure-media release-revised.pdf

H.5.f
Lanark County Media Release Tay Havelock Trail Closure
This item has attachments. 

1.Tay Havelock Trail Closure-media release- 19Nov2021.pdf

H.5.g
Lanark County STEM Program
This item has attachments. 

1.Lanark STEM Program -Proposal 2.pdf

H.5.h
Municipality of Mattice Val Cote re: MPAC Property Assessment Postponement
This item has attachments. 

1.Mattice Property Assessment.pdf

H.6
Meeting Calendar
 

I.
OTHER/NEW BUSINESS
 

J.
PENDING LIST
This item has attachments. 

1.December 7 Pending List.pdf

Members reviewed the pending list.

K.
ADJOURNMENT
 

8:33pm

  • Resolution NoCW309-21
    Moved byCouncillor Maydan
    Seconded byMayor Lowry

    THAT the meeting be adjourned at 8:33 p.m.

    CARRIED
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