Municipality of Mississippi Mills

COMMITTEE OF THE WHOLE AGENDA

Tuesday, February 21, 2023

IMMEDIATELY FOLLOWING COUNCIL

Hybrid

3131 Old Perth Road.

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A.

CALL TO ORDER (immediately following Council)

B.

DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

C.

APPROVAL OF AGENDA

• Recommended Motion:

  THAT the agenda be approved as presented.

D.

APPROVAL OF MINUTES

• Recommended Motion:

  THAT the minutes dated February 7, 2023, be approved.

E.

CONSENT REPORTS

• Recommended Motion:

  THAT the following consent reports and committee minutes be received.

E.1

Childcare Services Department Quarterly Report – Q1

E.2

Protective Services Department  Report – Q1

E.3

Drinking Water Quality Management Q4 Report

F.

STAFF REPORTS

Roads and Public Works

F.1

Garbage Bag Tag Third Party Sale Discount

• Recommended Motion:

  THAT Committee of the Whole direct Council to authorize a $0.10 discount per bag tag sold through wholesale means to cover electronic payment processing fees borne by third-party retailers that sell bag tags on behalf of the Municipality.

Finance and Administration

F.2

2023 Draft Budget

• Recommended Motion:

  Motion 1:
  THAT Committee of the Whole recommend that Council Reduce the Police Levy and increase the Municipal tax rate to generate an additional $178,760 of funds for general purposes – Council to provide direction on how these are to be used.

• Recommended Motion:

  Motion 2:
  THAT Committee of the Whole direct Staff to increase borrowing and to bring back a list of additional projects to be funded from borrowed funds.

• Recommended Motion:

  Motion 3:
  THAT Committee of the Whole recommend that Council approve reallocating 
  $73,000 in funds that have been unspent on previous projects to new capital projects or add these funds to the capital reserves.

• Recommended Motion:

  Motion 4:
  THAT Committee of the Whole recommend that Council approve reallocating $67,000 in funds previously budgeted for projects that will not be initiated in 2023.

• Recommended Motion:

  Motion 5:
  THAT Committee of the Whole recommend that Council approve the draft budget as amended.

F.3

Governance Review – Report #1

• Recommended Motion:

  Motion 1:
  THAT Committee of the Whole receive this report as information.

• Recommended Motion:

  Motion 2:
  THAT Committee of the Whole direct staff to develop a Community Engagement Framework.

• Recommended Motion:

  Motion 3:
  THAT Committee of the Whole recommend that Council approve separating Committee of Adjustment from Property Standards to create two distinct Committees;
  
  AND THAT Property Standards Committee will be called on an as needed basis;
  
  AND THAT Committee of the Whole direct staff to bring forward draft changes to the Property Standards Terms of Reference and By-law for consideration.

• Recommended Motion:

  Motion 4:
  THAT Committee of the Whole recommend that Council approve the amendments to the Committee of Adjustment Terms of Reference and corresponding By-law.

• Recommended Motion:

  Motion 5:
  THAT Committee of the Whole recommend that Council approve the proposed changes to the Heritage Committee Terms of Reference and the Heritage Grant Program By-law 09-16.

• Recommended Motion:

  Motion 6:
  THAT Committee of the Whole direct staff to bring forward proposed edits to the Council and Committee Code of Conduct to be consistent with other municipalities in Lanark County;
  
  AND THAT Committee of the Whole direct staff to make the necessary administrative changes to the Policy HR-03 “Council Staff Relations Policy” to be consistent with corresponding by-laws and policies.

• Recommended Motion:

  Motion 7:
  THAT Committee of the Whole direct staff to proceed with Option _____ for amendments to the Procedural By-law;
  
  AND THAT Committee of the Whole direct staff to bring forward the draft Procedural By-law for consideration.

F.4

2022 Freedom of Information Summary Report

• Recommended Motion:

  THAT the 2022 Freedom of Information (FOI) Summary be received for information.

G.

NOTICE OF MOTION

H.

INFORMATION ITEMS

H.1

Mayor's Report

H.2

County Councillor's Report

H.3

Mississippi Valley Conservation Authority Report

H.4

Library Board Report

a.

Mississippi Mills Public Library Board Minutes - November 18, 2022

H.5

Information List #04-23

• Recommended Motion:

  THAT the information list #04-23 be received for information.

a.

February 3, 2023 - Letter from Minister Prabmeet Singh Sarkaria re: Provincial Emergency Management Strategy and Action Plan

b.

February 1, 2023 - County of Huron re: Warden's Letter Regarding the Cannabis Act

c.

February 1, 2023 - Mothers Against Drunk Driving re: Yearbook Advertising Information

H.6

Meeting Calendar

I.

OTHER/NEW BUSINESS

J.

PENDING LIST

K.

ADJOURNMENT

• Recommended Motion:

  THAT the meeting be adjourned at X:XX p.m.