Municipality of Mississippi Mills

COMMITTEE OF THE WHOLE AGENDA

Immediately Following Council

Tuesday, April 06, 2021

Immediately Following Council

E-participation

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A.

CALL TO ORDER (immediately following Council)

B.

DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

C.

APPROVAL OF AGENDA

• Recommended Motion:

  THAT the agenda be approved as presented.

D.

APPROVAL OF MINUTES

• Recommended Motion:

  THAT the minutes dated March 16, 23 and 25, 2021 be approved.

E.

CONSENT REPORTS

• Recommended Motion:

  THAT the following consent reports and committee minutes be received.

E.1

Accessibility Advisory Committee Meeting Minutes - January 15, 2020

E.2

Parks and Recreation Committee Meeting Minutes - February 23, 2021

E.3

Community Economic Development Advisory Committee Meeting Minutes - February 25, 2021

F.

STAFF REPORTS

Building and Planning

F.1

Official Plan Amendment (OPA) 22 - Almonte Settlement Area

Item deferred from March 25, 2021 Special Committee of the Whole meeting.

• Recommended Motion:

  Motion 1

  THAT Committee of the Whole recommends that Council adopts Official Plan Amendment No. 22 being an amendment to expand Almonte’s Settlement Area Boundary including a series of policy updates as they relate to development within Almonte’s Settlement Area. These expansion areas consist of Area 1 - revised (17 hectares), Area 2 (21.9 hectares) and Area 3A (25.1 hectares).

  AND THAT Committee of the Whole recommends that Council include Area 4 (8.9 hectares) to Almonte’s Settlement Area Boundary as part of OPA 22 since OPA 26 is under appeal and therefore should not be considered as ‘designated and available’ for the purpose of this Comprehensive Review. Furthermore, Area 4 would provide enough lands to meet a 20-year planning horizon as per OPA 21.

• Recommended Motion:

  Motion 2

  THAT Committee of the Whole recommends an Official Plan Amendment for lands located along the east side of Ramsay Concession 11A to be included within the Urban Settlement Area and to re-designate approximately 1.07 hectares of lands from “Rural” to “Highway Commercial” and re-designate approximately 1.71 hectares of land at 1728 Concession 11 A from “Rural” to “Residential - Community Facility”.

• Recommended Motion:

  Motion 3

  THAT Committee of the Whole recommends that Council direct staff to submit an Official Plan Amendment to the Lanark County Sustainable Communities Official Plan (County SCOP) to expand Almonte’s Settlement Area Boundary.

F.2

Zoning By-law Amendment - Mississippi Mills Business Park

• Recommended Motion:

  THAT Committee of the Whole recommends that Council enacts and passes Zoning By-law Amendment No. 21-XXX being an amendment to change the zoning of the (proposed) subject property from “Business Park Special Exception” (E1-1) Zone to “Business Park Special Exception” (E1-X) Zone to permit a range of additional light industrial and commercial uses not currently permitted.

F.3

143 Marshall Street – Lifting of Holding Zone and Site Plan Control

• Recommended Motion:

  THAT Committee of the Whole recommend to Council to approve the lifting of the holding (h) symbol from the “Residential Third Density – Special Exception 15 Holding” (R3-15h) Zone for the lands legally described as Lot 11 and 12, Plan 6262, Almonte Ward, Municipality of Mississippi Mills, municipally known as 143 Marshall Street;

• Recommended Motion:

  THAT Committee of the Whole recommend to Council to approve the site plans for the property known municipally as 143 Marshall Street;

  AND THAT the Mayor and Clerk be authorized to enter into a Site Plan Control Agreement for the proposed works.

F.4

Site Plan Control – 237 Borden Road (Riendeau)

• Recommended Motion:

  THAT Committee of the Whole recommend to Council to approve the site plans for the property described legally as Part Lot 2, Concession 9, Ramsay Ward, Municipality of Mississippi Mills, municipally known as 237 Borden Road;

  AND THAT the Mayor and Clerk be authorized to enter into a Site Plan Control Agreement for the proposed works.

F.5

Site Plan Control – 354 Lynx Hollow Road (D11-TER-20)

• Recommended Motion:

  THAT Committee of the Whole recommend to Council to approve the site plans for the property described legally as Lot 11, Concession 10, Being Parts 2 and 3 on RP 27R10265, Pakenham Ward, Municipality of Mississippi Mills, municipally known as 354 Lynx Hollow Road;

  AND THAT the Mayor and Clerk be authorized to enter into a Site Plan Control Agreement for the proposed works.

F.6

Delegated Authority for Municipal Planner

• Recommended Motion:

  THAT Committee of the Whole recommend Council approve amendments to the Delegated Authority By-law 13-18 to include under Schedule A, Section C – Specified Staff Authorities:

  9. The Municipal Planner be authorized to approve minor Site Plan Control applications in accordance with By-law 19-93.

Fire Department

F.7

Fire Safety Grant Transfer Payment Agreement

• Recommended Motion:

  THAT Committee of the Whole recommend to Council that it authorize the Clerk and Treasurer to execute a Fire Safety Grant Transfer Payment Agreement with the Province of Ontario.

Recreation and Culture

F.8

Appointment to Community Services Master Plan Working Group

• Recommended Motion:

  THAT the Committee of the Whole recommends to Council to appoint (2) two members of Council to the Community Services Master Plan Steering Committee;

  AND FURTHERMORE THAT staff representation from the Recreation and Culture department, Library and Daycare departments be included in the working group.

F.9

Grave Marking for Veterans at Rest

• Recommended Motion:

  THAT the Committee of the Whole recommends to Council to approve the grave marking for the late veteran John Donohoe Senior at the Wesleyan Methodist Burial grounds on County Road 29 in the Municipality of Mississippi Mills.

Finance and Administration

F.10

2020 Year End Results

• Recommended Motion:

  THAT Committee of the Whole recommends that Council accept the 2020 year end results presented by the Treasurer as information.

F.11

Water and Sewer Rate Study

• Recommended Motion:

  THAT Committee of the Whole recommends that Council sole source the completion of the Water and Sewer Rate Study update to Watson and Associates Economists Ltd. In the amount of $28,415 (including non-refundable HST).

F.12

Write off of Uncollectible Taxes

• Recommended Motion:

  THAT Committee of the Whole recommends that Council write off taxes on five (5) tax accounts as uncollectible per the Treasurer’s report dated April 6, 2021.

F.13

Appointment to Carleton Place’s Parks and Recreation Committee #4

• Recommended Motion:

  THAT the Committee of the Whole accepts the staff report as information.

G.

NOTICE OF MOTION

G.1

Councillor Holmes Motion - Approval of Executive Assistant Position

• Recommended Motion:

  THAT the Committee of the Whole recommends to Council to approve the staff position of Executive Assistant effective June 1, 2021;

  AND FURTHERMORE THAT the estimated salary of $25,980 subject to job evaluation and $2,500 for office set up be funded from the 2021 year end surplus.

H.

INFORMATION ITEMS

H.1

Mayor's Report - Verbal

H.2

County Councillor's Report

H.3

Mississippi Valley Conservation Authority Report

H.4

Library Board Report

H.5

Joint Recreation Cost Sharing Committee Report - Verbal

H.6

Information List #07-21

• Recommended Motion:

  THAT the information list #07-21 be received for information.

H.7

Meeting Calendar (April & May)

I.

OTHER/NEW BUSINESS

None

J.

PENDING LIST

K.

ADJOURNMENT

• Recommended Motion:

  THAT the meeting be adjourned at X:XX p.m.